Brainworks

Brainworks is partnered with a growing organization seeking a highly organized, proactive Executive Assistant to support its Founder & CEO. This is a high-impact role for a professional who thrives in a fast-paced, entrepreneurial environment and enjoys bringing structure, organization, and efficiency to an executive's day.
The Executive Assistant will serve as a trusted business partner, managing executive communications, coordinating priorities, protecting the CEO's time, and ensuring key initiatives move forward seamlessly.
Responsibilities

• Manage the Founder & CEO's complex calendar, scheduling, and daily priorities.
• Oversee a high-volume email inbox, prioritizing communications and drafting responses as appropriate.
• Serve as the primary liaison between the CEO and internal teams to improve communication and ensure follow-through.
• Act as a gatekeeper, protecting the CEO's schedule while maintaining accessibility for key stakeholders.
• Utilize AI platforms, including Claude AI, to summarize information, streamline workflows, and enhance productivity.
• Analyze and organize data using Excel to support reporting and presentations.
• Partner closely with the CEO to develop systems and processes that improve organizational effectiveness while maintaining agility.

Qualifications

• 2+ years of experience supporting executives, business leaders, or senior management in an Executive Assistant, administrative, or project coordination capacity.
• Experience utilizing AI tools, including Claude AI, to improve productivity and workflow efficiency.

Work Environment

• Full-time, onsite position, reporting to office daily in Philadelphia's Hospital Graduate area.
• No travel required.

Why You'll Love This Opportunity

• True Executive Assistant role focused exclusively on business responsibilities - no personal assistant duties or errands.
• Healthy work-life balance with standard business hours, no weekend work, and only occasional, brief after-hours communication.
• Direct partnership with the Founder & CEO, serving as a trusted advisor and helping drive organizational effectiveness.
• Opportunity to leverage AI, including Claude AI, to improve workflows, increase efficiency, and help shape how the executive office operates.

BrainWorks is a premier executive search firm that delivers superior talent to drive business performance. Our consultants are experts in their practice areas, which include Consumer Products Careers; CRM, Direct/Database Marketing and Customer Sciences/Advanced Analytics; Accounting and Finance; Information Technology; Private Equity & Corporate Finance; Digital Marketing and eCommerce; and Consumer Insights and Market Research.
BrainWorks prides itself on quality, speed and GUARANTEED RESULTS, delivered through our unique QUASAR approach. When you partner with BrainWorks, your company will receive intelligence and industry expertise from consultants who are trustworthy, caring and passionate about your business needs. https://brainworksinc.com
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