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Inventory/Accounts Payable Specialist

Since 1978, Big Tool Box has been the family-owned hardware haven where “all the expertise is under one roof,” putting customer service at the heart of everything it does. Spanning five powerhouse categories—Ace Hardware and Tools for every nut, bolt, and power tool imaginable; the Rental & Repair Center to keep projects moving without breaking the bank; the Highlands Garden Center bursting with plants, soil, and green-thumb guidance; the Lawn & Sprinkler Center for flawless outdoor irrigation and landscape solutions; and the Grillin and Chillin Center stocked with premium BBQ grills and all the accessories for perfect backyard cookouts—Big Tool Box remains the go-to destination for contractors, gardeners, grill masters, and DIYers alike.

Job Summary

• Own accounts payable reconciliation, audit of physical counts, inventory accuracy, and receiving accuracy.
• Ensure every SKU is counted, slotted, and paid for correctly while mentoring inventory associates and preventing shrink.
• Oversee purchasing processes by utilizing Trello (or other receiving management software).
• Create and audit purchase orders as needed.
• Attention to detail.
• Praise worthy customer service is our goal in every customer interaction.

Key Responsibilities

• Accounts Payable Reconciliation
  • Examine receiving documents and compare them with records, invoices, or orders to verify accuracy.
  • Match every vendor invoice to receiving report. Monitor and resolve price/qty discrepancies working with the Receiving Supervisor.
  • Code invoices to correct GL accounts (freight, promo, damages).
  • Reconcile monthly statements; file credit memos and track open POs.
  • Create purchase orders and monitor purchase order creation.
• Auditing Counts & Inventory Accuracy
  • Monitor and address negative inventory quantities, identify and resolve underlying issues to ensure accurate stock levels.
  • Ensure data accuracy within the inventory management system to maintain adequate inventory levels. 
  • Perform various inventory support functions: cycle counts, product audits, research discrepancies and location audits.
  • Audit cycle counts monthly personally; recount variances on the spot and retrain immediately.
  • Maintain Ace Pinnacle Metrics for Inventory accuracy 
• Reporting & Continuous Improvement
  • Root-cause top 20 shrink SKUs

• All other duties as assigned by management

Preferred Qualifications and Skills

• Education
  • Bachelor's degree in accounting, supply chain, or business
• Experience
  • 2+ years inventory control plus 1+ years leading count teams; AP reconciliation in retail required.
• Skills & Abilities
  • Leadership: turns part-time counters into accuracy machines with daily feedback and gamification.
  • AP mastery: matches 500-line PO in <15 min, spots hidden freight charges instantly.
  • Audit rigor: recounts 1,000-piece pallet blindly and finds the 3 missing units.
  • Expert in Microsoft Office, RF scanners, Excel pivot tables, and variance trending.
  • Calm under month-end close pressure; communicates findings to management and corporate leadership.
• Physical Requirements
  • Lift/carry up to 50 lbs occasionally (cases during audits).
  • Walk 8–10 miles/shift through aisles, overheads, backroom; climb 12-ft ladders.
  • Early-morning or late-night inventory windows.
  • Age 18 years or older
  • Forklift License
• Other
  • Flexible for physical inventory weekends and vendor audits.
  • Commitment to shrink elimination and mentoring future inventory leaders.