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About This Position

The Contract Management Specialist IV reports through the Finance Division of Austin Energy. Through this division, the Austin Energy Contract Management team works closely with the City of Austin Purchasing Office and Legal Services to provide contract management advice, consulting, training, and support for a wide range of goods and services contracts and solicitations for the Utility. The successful candidate will provide contract support by performing the following duties: monitoring contracts for compliance, monitoring contract expenditures, providing training, reviewing purchase requests for compliance with the contract, performing contract releases in the financial system, preparing reports, reviewing invoices for compliance with the contract, developing solicitation and contract documents in accordance with City of Austin policies and procedures, and documenting/addressing compliance/performance issues. This position is fast moving with constant interruptions and competing priorities.

Job Description

Contract Management Specialist IV Purpose: Under minimal direction, performs contract development and administration for highly complex or high dollar commodity or services contracts.

Duties, Functions and Responsibilities

• Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation.


• Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins.


• Manages and administers existing contracts by determining compliance through performance monitoring; negotiating and writing amendments and revisions to scopes of work and/or specifications.


• Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims.


• Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management.


• Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders.


• Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management.

Responsibilities - Supervisor and/or Leadership Exercised

May provide leadership, work assignments, evaluation, training and guidance to others.

Knowledge, Skills, and Abilities

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.


• Knowledge of contract law, contracting practices, regulations, policies and techniques.


• Knowledge of contracts, including contract development, contract language, terms, conditions, etc.


• Knowledge of applicable Federal, State and Local laws.


• Knowledge of community resources and structures.


• Knowledge of city practice, policy and procedures.


• Skill in oral and written communication.


• Skill in using computers and related software applications.


• Skill in data analysis and problem solving.


• Skill in planning and organizing.


• Skill in negotiation.


• Ability to interpret policies, procedures and regulations.


• Ability to impartially summarize and evaluate factors related to contracts.


• Ability to write specific terms of conditions for contracts.


• Ability to enforce contractual obligations.


• Ability to resolve complex, contractual issues.


• Ability to establish and maintain good working relationships with other City employees and the public.


• Ability to train others.

Minimum Qualifications

Graduation with a Bachelor's degree from an accredited college or university plus four (4) years of experience in a related field. A Master's Degree may substitute for required experience up to a maximum of two (2) years.

Licenses and Certifications Required

None

Preferred Qualifications

• Experience developing scopes and statements of work (SOW) for services contracts.


• Experience and expertise monitoring contracts for compliance.


• Experience issuing purchase order documents in AIMS/Advantage, Maximo, or other similar system.


• Experience researching information in AIMS/Advantage, Maximo, or other similar systems.


• Intermediate proficiency using Microsoft Excel for analyzing and presenting financial data.


• Intermediate proficiency with Microsoft Word.


• Organizational skills with ability to prioritize tasks in an environment with frequent interruptions and changes in priorities.


• Strong written and oral communication skills.


• Ability to travel to more than one work location.

Notes to Candidate

• Pay Range: Entry: $68,660.00 - Mid: $85,830.00


• Schedule: Monday - Friday (8:00AM - 5:00PM) - Telework opportunities may be available after an initial training period.


• Location: 4815 Mueller Blvd, Austin Texas 78723

Fair Labor Standards Act

This position is considered FLSA Exempt. Exempt employees are salaried and, except as provided, are not eligible for overtime compensation.

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward‑thinking organization that values every employee. What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest‑growing cities in the nation. Value and Innovation: Work in an environment where employees are valued and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work‑life balance programs, and extensive benefits. Retirement Security: Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike‑friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on‑site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

EEO Statement for City of Austin

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974‑3210 or Texas Relay by dialing 7‑1‑1.