All United Contracting

Accountant Job Description

Multifamily Electrical Construction Division

Position Summary

The Accountant is responsible for managing the day-to-day financial operations of All United Contracting, Inc. This position supports project operations and executive management by maintaining accurate financial records, managing cash flow, processing payroll, overseeing accounts payable and receivable, monitoring job costs, and preparing financial reports that support sound business decisions.

Reporting Structure

Reports To: Chief Executive Officer / Controller
Department: Accounting & Finance
Direct Reports: Accounting Clerk or Administrative Staff (if assigned)

Primary Responsibilities

• Maintain accurate financial records and general ledger.
• Process accounts payable and accounts receivable.
• Manage payroll and employee expense reimbursements.
• Assist with project billings and collections.
• Maintain job cost reporting and WIP schedules.
• Prepare monthly financial statements and reports.
• Coordinate annual audits and tax filings.
• Maintain compliance with all financial policies and procedures.

Accounts Payable Responsibilities

• Process vendor invoices and subcontractor payments.
• Verify invoices against purchase orders and packing slips.
• Monitor vendor statements and resolve discrepancies.
• Process credit card statements and expense reports.
• Maintain vendor files and W-9 documentation.

Accounts Receivable Responsibilities

• Process customer payments.
• Maintain aging reports.
• Follow up on outstanding receivables.
• Assist Project Managers with collections.
• Track retainage and final payments.

Payroll Responsibilities

• Process biweekly payroll.
• Maintain employee payroll records.
• Process garnishments, deductions, and benefits.
• Ensure compliance with wage and hour requirements.
• Coordinate year-end W-2 processing.

Project Accounting Responsibilities

• Maintain project cost codes.
• Review job cost reports.
• Prepare Work-in-Progress (WIP) reports.
• Monitor committed costs and project profitability.
• Assist with monthly financial review meetings.
• Support Schedule of Values and billing administration.

Cash Management Responsibilities

• Monitor daily cash balances.
• Prepare cash flow forecasts.
• Reconcile bank accounts.
• Coordinate financing and banking requirements.
• Assist with annual budgeting and forecasting.

Financial Reporting

• Prepare monthly financial statements.
• Prepare balance sheets and income statements.
• Prepare job profitability reports.
• Prepare executive dashboards and KPIs.
• Assist with annual budgets and strategic planning.

Compliance Responsibilities

• Coordinate annual tax filings.
• Manage sales tax reporting.
• Maintain contractor licensing and insurance documentation.
• Maintain corporate records and financial retention requirements.
• Assist with audits and bonding requests.

Software Requirements

• Microsoft Excel (advanced proficiency required)
• Microsoft Word and Outlook
• Accounting software (QuickBooks, Sage, Foundation, or equivalent)
• Construction ERP software preferred
• Procore and Textura experience preferred

Required Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred.
• Minimum of 5 years of accounting experience preferred.
• Construction accounting experience strongly preferred.
• Knowledge of job costing and construction financial reporting.
• Strong analytical, organizational, and communication skills.

Key Performance Indicators (KPIs)

• Monthly financial statements completed by established deadlines.
• Payroll processed accurately and on time.
• Accounts receivable maintained within company standards.
• Vendor invoices processed timely.
• Accurate job cost reporting and WIP schedules.
• Zero compliance issues or missed tax filings.

Physical Requirements

• Ability to work at a desk and computer for extended periods.
• Ability to occasionally lift up to 20 pounds.
• Ability to visit jobsites and company offices as necessary.