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Sr. HR & Office Assistant

As a Sr. Office & Human Resources Assistant, you will play a key role in ensuring the smooth day-to-day operation of both our office. You will provide high-quality administrative support, create a welcoming environment for employees and visitors, and contribute to an efficient and positive workplace by coordinating office services and supporting the employees.

Key Tasks & Responsibilities (Essential Functions)

• Serve as the first point of contact by answering and directing telephone calls and managing the general company inbox.
• Welcome visitors, customers, and external partners.
• Coordinate incoming and outgoing mail and courier services.
• Manage office supplies, consumables, and workplace resources to ensure a well-functioning office environment.
• Coordinate business travel arrangements.
• Administer company insurance policies and related documentation.
• Support a wide range of HR administrative activities, including preparing employment-related documents and certificates, maintaining accurate employee records and personnel files, and ensuring data accuracy in HR systems.
• Assist with personnel administration throughout the employee lifecycle, including contract administration, absence tracking (vacation and sick leave), and compliance with labor law and internal policies.
• Support payroll preparation by maintaining payroll-related data and coordinating tax and social security documentation.
• Coordinate administrative projects and company services, such as vehicle fleet management and other office-related initiatives.
• Organize meetings, coordinate schedules, and provide executive and administrative support to management as required.

Preferred Skills and Experience

• Previous experience in office administration, HR administration, or a comparable administrative support role.
• Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
• Fluent English and German (written and spoken) is required.
• Excellent organizational and time management skills with a strong attention to detail.
• A service-oriented, approachable, and collaborative mindset with excellent interpersonal and communication skills.
• The ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• A high level of discretion, reliability, and integrity when handling confidential information.
• A proactive, solution-oriented attitude with the ability to work independently as well as part of a team.

QSC. is owned by Acuity Inc., which is located in the United States. These companies share a global recruitment system on which the data you provide will be stored, and which will be subject to the laws of the United States of America. We value diversity and are an equal opportunity employer. All qualified applicants will be considered for employment without regards to race, color, age, gender, sexual orientation, gender identity and expression, ethnicity or national origin, disability, pregnancy, religion, covered veteran status, protected genetic information, or any other characteristic protected by law.