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Summary
The Accounting Supervisor is responsible for the following areas: General Ledger, Accounts Receivables, Accounts Payables, Fixed Assets, Taxes, Travel and Expenses, Payroll and Banks. Ensure accurate and timely accounting, reporting and analysis of financial data in accordance with generally accepted accounting principals. This individual will be responsible lead the team and achieve timely and accurate completion of closing activities for all areas of responsibilities. Performs accounting tasks requiring an experienced, professional knowledge of accounting principles and practices. This position will also be responsible for review and supervision and completion of monthly, quarterly and annual close.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Direct and complete the month end close activities, including generation, posting and review of journal entries, reconciling general ledger accounts and generating monthly financial statements.
· Lead General Ledger accounting functions. Develop closing procedures, establish tasks & timetables for accurate and complete journal entry creation and postings. Reviews monthly journal entries to properly record accounting transactions, ensuring that journal entries have proper backup to substantiate the entry.
· Ensures that balance sheet is accurately stated and reconciled in a monthly basis, including the respective support schedules. Ensures that P&L expenses are accurately captured in the respective cost centers.
· Oversees the Accounts Receivable functions. Coordinate billings, collection and cash accounting operations. Completes AR reserves calculation and analysis in a quarterly basis.
· Oversees the general activities of the Accounts Payable cycle. Manage high volume data entry of invoices and completes timely ACH payments to vendors.
· Manages Fixed Assets, tracks existing fixed assets, records depreciation, and accounts for the acquisition and disposition of fixed assets. Reconciles the fixed asset module to the general ledger on a monthly basis.
· Manages Tax function. Ensures that all taxation filing including State, Federal and Payroll Taxes deadlines of the business are met. Oversees the sales/use tax reporting, and compliance; assist with various state use tax audits. Assist with the federal, state, and international income tax packages.
· Coordinate & manage payroll function. Calculates and upload data to outside service provider. Reconcile payroll accounts and payroll tax payments. Main interface with HR for payroll & benefits information.
· Oversees the Travel and Expenses activities. Ensures compliance to policy and Sunshine act reporting requirements; and timely approval and employee expense reimbursement.
· Detects and evaluates risks as well as opportunities for improvement regarding all areas of responsibility. Researches ways of streamlining and standardizing processes to support the Accounting functions.
General Competencies
· Detail-oriented with a high level of organization
· Excellent analytical and system skills
· Technical acumen and strong critical thinking
· Ability to self-manage multiple priorities in a fast-paced environment
· Strong investigative, analytical, and problem solving skills
· Excellent accounting skills and a professional work ethic
· Ability to work cross functionally to resolve accounting issues
· Advanced skill level with MS Excel
· Consistent exercise of independent judgment and discretion in matters of significance.
· Strong ability to communicate and interact with all levels of the organization
· Must be able to work additional hours during peak times
Supervisory Responsibility
This position has at least one direct, internal report and up to 3 external contract staff. This position works with external firms supporting Accounting activities (Payroll, Taxes).