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Aplomb Technologies

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Executive Assistant- CONFIDENTIAL

Aequor Technologies

Princeton, NJ • On-site

Full-time

Re-posted 24 days ago

Job description

Title: Executive Assistant - C level
Position Summary:
The Executive Assistant will serve in a highly trusted role, privy to significant levels of confidential internally/externally-focused and materially sensitive, company information.
During the course of conducting company business, it is imperative that knowledge gained remain confidential and demonstrates the highest level of discretion.
Serves as a highly visible representative of the company therefore must demonstrate professionalism at all times. This role will interact internally and externally with employees around the world.
Provides a broad range of administrative duties while supporting and enhancing the effectiveness of the President & CEO and other assigned functions.
Responsibilities and Duties:
  • As the primary point of contact for the President & CEO, must be able to handle multiple requests and demands.
  • Must be able to manage a variety of personalities in an often demanding, dynamic, work environment, and do so with diplomacy, professionalism and aplomb
  • Demonstrates sound judgment and is results orientated, in providing solutions and moving work/projects forward for completion prior to or by desired due date(s).
  • Strong business acumen with a proactive approach to deliverables.
  • Gathers information, documents and data for the President & CEO and staff.
  • Coordinates with internal functions in providing support and organizations of varied reports, correspondence, and presentations in a variety of formats.
  • Outstanding written and verbal skills, able to create draft communications for executive review and approval.
  • Provide sophisticated calendar management for internal and external meetings for executive(s) prioritizing inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
  • Arranges (materials, presentations, coordination of schedules, meeting logistics, Microsoft Teams, etc.) executive meetings including Board, senior management and corporate-wide meetings, and with external parties. Provides on-site administrative support, as needed.
  • Collects supporting documents and processes executive(s)' expense reports on a timely basis.
  • Must master use of the company's internal applications .
  • Ability to manage vendors such as - Travel and Conference providers
  • Make travel arrangements domestically and internationally for the President & CEO, executive (s) and for guests of the President & CEO when required.

Educational Requirements:
Associates degree; Bachelor's degree preferred.
Experience:
  • At least five (5) years of experience supporting a senior-level executive, with significant experience interacting with internal and external organizations at all levels, preferred.
  • 10+ years of administrative experience, preferred.
  • Previous experience working in an agile, high demand work environment with specific deadlines, where the role required handling and maintenance of highly confidential and sensitive materials is required.
  • Demonstrated success at self-management in regard to changing priorities and workflow.
  • Demonstrates leadership and collaboration among other administrative staff
  • Highly organized and resourceful, with an attention to detail in all aspects of the role.
  • Ability to proactively multi-task a variety of projects and activities effectively and efficiently under stringent timelines.
  • Proficient in contract management systems, expense reporting systems, etc.
Language Skills:
Excellent English communication skills, both verbal and written.
Computer Skills:
Proficient in all Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
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About Aequor Technologies

Sourced by ZipRecruiter

Aequor Technologies, located in Piscataway, New Jersey, is an established IT consulting and solutions company that operates primarily in the United States. The company, founded in 1998, specializes in providing high-value, cost-effective IT services and solutions for a variety of industries, including health care, life sciences, manufacturing, and media and entertainment. They offer a wide array of services including IT consulting, application development, infrastructure management, and strategic staffing solutions. Its mission is to facilitate its clients in their pursuit of achieving business objectives through effective and efficient use of technology. Aequor Technologies is a significant player in its field, boasting several accomplishments including repeated recognition as one of the fastest growing privately-held companies in the U.S. by Inc. 5000.

Industry

Recruiting and staffing services

Company size

201 - 500 Employees

Headquarters location

Piscataway, NJ, US

Year founded

1998

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