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Wic Program Administrative Assistant Jobs in Chicago, IL

Frontline Source Group

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

Maintain office organization, supplies, filing systems, program materials, and event inventory ... Administrative Assistant Background Profile Required: Based in the Chicago area and able to work ...

Bausch-White Masonry

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

Administrative Assistant Bausch-White Masonry, LLC is seeking a highly organized and detail ... relevant software programs - Excellent communication and interpersonal skills - Strong ...

Homer Companies

Administrative Assistant

Lockport, IL · On-site

$18 - $22/hr

Administrative Assistant - Full Time Department: Homer Tree Care, Inc. Job Summary: The ... Ability to learn new programs quickly and multitask in a fast-paced team-oriented environment.

Frontline Source Group

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

Maintain office organization, supplies, filing systems, program materials, and event inventory ... Administrative Assistant Background Profile Required: Based in the Chicago area and able to work ...

Invenergy LLC

Administrative Assistant

Chicago, IL · On-site

$18.51 - $35.62/hr

The Administrative Assistant will manage documentation/data input for thermal and digital ... our bonus program(s) which are designed to reward individual and company performance. Your ...

NLMK

Administrative Assistant

Portage, IN · On-site

$16.50 - $22.25/hr

Administrative Assistant Job Category: Salary Requisition Number: ADMIN002234 Posted: June 17, 2026 ... Health and wellness programs Important Notes: NLMK is an Equal Opportunity Employer. Employment ...

ULINE

Administrative Assistant

Glenview, IL · On-site

$17.75 - $24/hr

Administrative Assistant Corporate Headquarters 12575 Uline Drive,Pleasant Prairie, WI 53158 Are ... Multiple bonus programs. * Paid holidays and generous paid time off. * Tuition Assistance Program ...

ULINE

Administrative Assistant

Waukegan, IL · On-site

$17 - $23/hr

Administrative Assistant Corporate Headquarters 12575 Uline Drive,Pleasant Prairie, WI 53158 Are ... Multiple bonus programs. * Paid holidays and generous paid time off. * Tuition Assistance Program ...

Ounce of Prevention Fund

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

Administrative Assistant Located in the heart of downtown Chicago the Ounce of Prevention Fund is a ... Reporting to the Program Operations Manager you will: • Provide assistance to the Grantee Support ...

Invenergy

Administrative Assistant

Chicago, IL · On-site

$18.51 - $35.62/hr

The Administrative Assistant will manage documentation/data input for thermal and digital ... our bonus program(s) which are designed to reward individual and company performance. Your ...

Value Added Solutions

Administrative Assistant

Lemont, IL · On-site

$18.25 - $24.50/hr

ADMINISTRATIVE ASSISTANT POSITION OVERVIEW Argonne National Laboratory is seeking a highly ... Order office and program supplies. Research, compile, track, and analyze information from multiple ...

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All JobsWic Program Administrative JobsWic Program Administrative Assistant JobsWic Program Administrative Assistant Jobs in Chicago, IL

Wic Program Administrative Assistant information

See Chicago, IL salary details

$12

$21

$32

How much do wic program administrative assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for wic program administrative assistant in Chicago, IL is $21.68, according to ZipRecruiter salary data. Most workers in this role earn between $17.84 and $24.04 per hour, depending on experience, location, and employer.

What is a WIC Program Administrative Assistant?

WIC Program Administrative Assistants are support staff who help manage the daily operations of the Special Supplemental Nutrition Program for Women, Infants, and Children (WIC). They handle administrative duties such as scheduling appointments, processing applications, maintaining records, answering client inquiries, and supporting WIC staff. Their role ensures the smooth delivery of services, allowing nutritionists and caseworkers to focus on client care. Administrative Assistants are often the first point of contact for WIC participants and play a key role in maintaining a welcoming and efficient office environment.

What are the key skills and qualifications needed to thrive as a WIC Program Administrative Assistant, and why are they important?

To excel as a WIC Program Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with administrative procedures, often supported by a high school diploma or equivalent. Experience with data entry software, Microsoft Office Suite, and specialized WIC management systems is typically required. Excellent interpersonal communication, customer service, and problem-solving abilities help you support clients and staff effectively. These skills are crucial for ensuring efficient program operations, accurate record-keeping, and positive client experiences in a public health setting.

What are some common challenges faced by WIC Program Administrative Assistants, and how can they be addressed?

WIC Program Administrative Assistants often manage a high volume of client interactions and paperwork, which can be challenging when balancing accuracy with efficiency. They may also need to adapt quickly to changing program guidelines and maintain confidentiality while handling sensitive information. Staying organized, regularly updating knowledge on procedures, and utilizing strong communication skills with both team members and clients can help address these challenges. Proactive problem-solving and seeking support from supervisors or colleagues are also beneficial strategies in this dynamic role.

What is the difference between Wic Program Administrative Assistant vs Wic Program Clerk?

AspectWic Program Administrative AssistantWic Program Clerk
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma or equivalent
Work EnvironmentOffice setting, supporting program operationsOffice environment, handling client interactions and documentation
Employer & IndustryWic programs, healthcare agenciesWic clinics, public health departments
Common TasksScheduling, data entry, administrative supportAssisting clients, processing paperwork, record keeping

The Wic Program Administrative Assistant typically handles broader administrative tasks and supports program operations, while the Wic Program Clerk focuses more on client interactions and documentation. Both roles require similar credentials and work in the same healthcare environment, but their specific duties differ slightly based on their focus within the program.

Infographic showing various Wic Program Administrative Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, 4% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $45,088 per year, or $21.7 per hour.

Administrative Assistant - PA Program

Valparaiso, IN • On-site

Valparaiso University
Colleges, Universities, and Professional Schools • 501 - 1,000 employees
Learn more about Valparaiso Universityexternal

$15.75 - $21.25/hr

Other

Posted 25 days ago

Job description

Administrative Assistant - PA Program

The College of Nursing and Health Professions (CONHP) is seeking a detail-oriented and proactive Administrative Assistant for the Physician Assistant (PA) Program to assist with a wide range of administrative functions supporting the program's leadership, faculty, staff, and students. This position offers an exciting opportunity to be a key contributor to the overall success and smooth operation of the program. Highly organized, detail-oriented individuals with a passion for higher education and healthcare are encouraged to apply.

Major Responsibilities:

  • Key responsibilities involve assisting in the operations of the clinical phase of the PA Program, managing program-related information, and supporting various administrative functions, including, but not limited to, the following:
    • Provide comprehensive administrative support to the Director of Clinical Education, which includes database management for preceptors, clinical sites, contracts, student clinical experience schedules, and oversight for the clinical clearance process for MSPA students.
    • Support curriculum management by assisting the Director of Clinical Education with class scheduling, meeting scheduling, maintenance of Google calendars for cohorts, and event planning.
    • Manage the financial operations for the clinical phase of the PA Program to ensure financial processes are accurate, timely, and aligned with the program's budget and goals.
    • Provide administrative support to the Associate Dean, PA Program Directors, and faculty for various projects as needed.
    • Prepare and distribute minutes for various PA Program and CONHP committee meetings.

Required Knowledge and Skills:

A minimum of 3 to 5 years of relevant administrative experience, preferably within a higher education setting, with a strong understanding of academic processes, faculty and student interactions, and financial or data management. Additional years of relevant experience, including experience outside the required areas, may also be considered.

Bachelor's degree preferred or equivalent combination of education and experience.

Other Qualifications:

Solid communication skills, both written and verbal. Excellent organizational and time-management skills with the ability to multitask in a fast-paced environment. Ability to work collaboratively with faculty, staff, and students while maintaining confidentiality and professionalism. Advanced proficiency in office software and tools, including Microsoft Office and Google Suite, knowledge of Excel preferred for data analysis and reporting. Experience with various database platforms is highly desirable, demonstrating the ability to manage and interpret data effectively across multiple systems. Experience in financial management, with the ability to effectively oversee and contribute to financial operations, ensuring accuracy, compliance, and alignment with program goals. This includes managing financial processes, tracking expenditures, and supporting budget planning and oversight.

All offers of employment with Valparaiso University are contingent upon the clear results of a thorough background check. Background checks may include criminal history, motor vehicle reports, prior employment verification, and personal/professional references. If applicable to the position, they will also include credit history. Background checks will be conducted on all final candidates for employment.

To be considered for this position, you must upload:

  • Cover letter
  • Resume
  • List of 3 professional references
  • Answer all application questions

Please address the cover letter to:

Valparaiso University

1700 Chapel Drive

Valparaiso, Indiana 46383

Apply