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Presidential Executive Assistant

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities.

VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders.

The Presidential Executive Assistant provides high-level, strategic, and confidential administrative support to the President of the University. This role serves as a primary liaison between the President and internal and external stakeholders, ensuring the efficient operation of the President's Office and advancing institutional priorities. The Assistant exercises sound judgment, discretion, and initiative while managing complex schedules, communications, and executive-level projects. This position requires professionalism, executive presence, and the ability to operate effectively in a fast-paced higher education environment.

Responsibilities

• Manage the President's complex calendar, including scheduling meetings, events, travel, and strategic engagements.
• Prepare agendas, briefing materials, background documents, and executive summaries.
• Draft, edit, and manage high-level correspondence, speeches, and official communications.
• Coordinate domestic and international travel arrangements, itineraries, and expense documentation.
• Assist in coordinating Board of Trustees meetings, including preparation of materials, minutes, and follow-up items.
• Support Cabinet meetings and executive leadership sessions by preparing documentation and tracking action items.
• Maintain organized records of official board and executive documents.
• Track key presidential initiatives and ensure timely follow-up on strategic priorities.
• Collaborate with university leadership to gather reports, data, and materials for presidential review.
• Monitor deadlines and ensure deliverables are completed efficiently.
• Serve as a primary point of contact for the President's Office.
• Facilitate communication between the President and faculty, staff, students, alumni, donors, trustees, and community leaders.
• Ensure consistent, professional messaging aligned with institutional goals.
• Handle highly confidential information related to personnel, governance, legal matters, and strategic planning.
• Maintain discretion and uphold institutional integrity at all times.

Education

• Bachelor's degree required; advanced degree preferred.
• Minimum of 5–7 years of progressive executive-level administrative experience, preferably in higher education, nonprofit, or government settings.
• Demonstrated experience supporting senior executives or C-level leadership.

Application Process

Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact Askhr@vuu.edu.

Equal Opportunity Employer

Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.