Virtual Typing Jobs in Temecula, CA (NOW HIRING)

Patents Department Executive Assistant
? Carlsbad, CA (Onsite) ? 40 Hours/Week ? 6-Month Contract
We're seeking an organized, detail-oriented Patents Department Executive Assistant to support a busy Patent Department and two executives at our client's main campus in Carlsbad, CA. This is an excellent opportunity for an experienced administrative professional who thrives in a fast-paced environment and has an interest in intellectual property, legal operations, or patent administration.
What You'll Do

• Provide comprehensive administrative support to the Patent Department
• Manage Outlook calendars, travel arrangements, and expense reporting for two executives
• Coordinate and schedule department-wide meetings, including audiovisual logistics
• Organize onsite meetings, conference rooms, catering, and related event logistics
• Locate, print, file, and maintain contracts, patents, and other key documentation
• Create and enhance PowerPoint presentations for business needs
• Track and manage litigation update letters
• Support document management processes, including Publication Clearance workflows
• Interface with internal systems and databases to maintain accurate records
• Perform notary duties (preferred)

Preferred Qualifications

• Prior experience supporting legal, patent, intellectual property, or corporate departments
• Strong proficiency with Microsoft Office Suite, especially Outlook and PowerPoint
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities and maintain confidentiality

Nice-to-Have Experience

• Filing paperwork with the U.S. Patent and Trademark Office (USPTO)
• Working with Foundations IP or similar docketing systems
• Experience using contract database management systems
• Current Notary Public certification or willingness to obtain one

Why Apply?
This role offers the opportunity to work alongside a dynamic Patent Department, gain exposure to intellectual property operations, and make an immediate impact by supporting critical business and legal functions.
? Interested or know someone who would be a great fit? Apply today or send me a message to learn more!
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Key Details

• Physical Requirements: Must be able to perform essential duties satisfactorily with reasonable accommodations
• Work is generally performed sitting, talking, hearing, and typing
• This is a high-volume screen-based role, requiring constant, prolonged computer usage, including but not limited to: reviewing documents, managing visual content, and attending virtual meetings
• Visual acuity required for computer use, data analysis, and extended reading
• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing and document handling
• Occasional standing, walking, bending, and reaching
• Ability to lift and carry items weighting up to 30 pounds

Remote Work & Information Security Requirements
Employees in this role are expected to maintain a work environment that supports the protection of confidential, proprietary, and client-sensitive information, consistent with Company policies and applicable legal and regulatory requirements.

• To support these obligations, individuals in this role should be able to: Maintain a secure and reliable internet connection capable of supporting required systems and applications
• Utilize company-issued or approved technology, including compliance with required security tools (e.g., VPN, multi-factor authentication, endpoint protection)
• Conduct work in a manner that protects the confidentiality of information, including taking reasonable steps to prevent unauthorized access, viewing, or disclosure of sensitive materials
• Follow all applicable information security, data privacy, and acceptable use policies as communicated by the Company
• Promptly report any suspected security incidents, breaches, or system vulnerabilities in accordance with Company protocols

Workplace Monitoring & Data Use Notice
To protect client and Company systems, data, and confidential information, Trustpoint may implement reasonable administrative, technical, and physical safeguards, which may include monitoring of Company-provided systems, devices, and networks, consistent with applicable law.
In certain roles, individuals may perform work within client-controlled environments, including client systems, platforms, or physical worksites. In such cases, work activities may also be subject to the client's applicable policies, procedures, and monitoring practices.
Trustpoint does not control client monitoring practices but expects that any such practices will be conducted in accordance with applicable laws and contractual obligations. Additional information regarding applicable policies will be provided during the onboarding process or prior to assignment, as appropriate.
Client Specific Requirements Notice
Certain roles may be subject to additional client-specific screening, compliance, or credentialing requirements. Any such requirements will be communicated at the appropriate stage of the hiring process and will be administered in accordance with applicable federal, state, and local laws.
Pay Transparency Notice
Pursuant to applicable law, this position includes a good-faith salary or hourly range at the time of posting. The final compensation offered will be determined based on factors including, but not limited to, relevant experience, skills, education, geographic location, and business needs.
Equal Employment Opportunity Statement
Trustpoint provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type. Employment decisions are made without regard to any protected characteristic under applicable federal, state, or local law