Transportation Operations Manager Jobs in Tavares, FL

Position Summary
The Manager of Volleyball Operations is the connector between the Orlando Valkyries' players, coaching staff, and front office - responsible for making sure the team has everything it needs to compete, from the moment training camp opens through the final match of the season. This seasonal role owns the full logistics operation behind the team: travel, housing, meals, equipment, and match day support, both at home and on the road.
Working closely with the Director of Operations, coaching staff, and league counterparts, the Manager of Volleyball Operations ensures every detail of team logistics is handled with precision so that players and coaches can focus entirely on competing. This is a hands-on, detail-driven role for someone who thrives behind the scenes, communicates clearly under pressure, and takes real pride in making sure nothing falls through the cracks.
Core Responsibilities
Team Travel & Logistics
• Serve as the primary point of contact for all team travel and daily logistics, coordinating flights, ground transportation, and hotel check-ins for players and staff.
• Manage rental car logistics and maintain communication with transportation vendors for both home and away trips.
• Create and distribute detailed itineraries for every road trip, ensuring players, coaches, and staff have accurate and timely information at all times.
• Coordinate directly with opposing team operations staff and hosting/visiting Directors of Volleyball Operations on hotel, busing, practice facility, and match logistics.
• Maintain organized itinerary records and provide real-time updates throughout each trip.
Housing & Facilities
• Assist in securing and managing player housing, including lease coordination, move-in/move-out logistics, furniture delivery, and utility setup.
• Support players with parking passes and day-to-day housing-related issues throughout the season.
• Collaborate with the Business Operations team to maintain team office setup and equipment inventory.
Meals & Nutrition
• Coordinate meals for away trips, training camp, and post-game events, working within approved budget guidelines.
• Organize snacks and hydration for locker rooms during home and away matches.
• Track and manage meal budgets in collaboration with the Director of Operations, and request per diem or vendor payments as needed.
Practice & Match Day Operations
• Coordinate pre-match practice needs and serve-and-pass sessions with opposing team operations staff.
• Assist with practice setup, teardown, and equipment management for all team sessions.
• Support match day logistics including locker room setup, bench area organization, and any player needs that arise before or during competition.
• Coordinate facility and meeting room setup for all practices, home and away.
Equipment, Gear & Roster Support
• Maintain inventory of team equipment and uniforms, ensuring all gear is packed and accounted for during every trip.
• Coordinate player sizing, gear adjustments, and distribution with equipment vendors and the front office.
• Support onboarding needs as players are added to the roster, including physicals, travel, housing, and gear coordination.
• Coordinate player exit logistics - physicals, final travel, and move-out needs - as players are removed from the roster.
Budgeting & Compliance
• Adhere to established budget guidelines and submit expenses for approval prior to purchases.
• Monitor travel and meal budgets throughout the season to ensure fiscal discipline.
• Gather and submit all travel-related receipts to the Director of Operations for reimbursement processing.
• Ensure full compliance with Major League Volleyball (MLV) regulations and internal team policies at all times.
• Maintain accurate documentation for all travel, housing, and team logistics.
Cross-Departmental Coordination
• Coordinate player media appearances and community events in partnership with the Communications & PR team.
• Communicate player and coach ticket needs with the ticketing team.
• Coordinate with the Director of Operations on all home match-day needs and support as requested.
Team Culture & Collaboration
• Set a positive tone with enthusiasm, professionalism, and a team-first attitude - players and coaches should feel taken care of at every turn.
• Lead by example in work ethic and cross-departmental collaboration.
• Communicate clearly and calmly under pressure, particularly during travel or match day logistics.
• Perform additional duties as assigned by the Director of Operations, VP of Business Operations & Partnerships, Team President, and/or Team Owner(s).
Qualifications
• Bachelor's degree in Sports Management, Business, or a related field preferred.
• Prior experience in team operations, athletic logistics, or travel coordination; professional or collegiate sports experience strongly preferred.
• Exceptionally organized with strong attention to detail and the ability to manage multiple moving parts simultaneously.
• Clear, proactive communicator who can coordinate effectively across players, coaches, vendors, and league counterparts.
• Comfortable managing logistics in a fast-paced, frequently changing environment.
• Proficiency in Microsoft Office and Google Workspace, including shared itinerary and tracking documents.
• Ability to work flexible hours including evenings, weekends, and holidays, and to travel with the team as needed.
• Must have reliable transportation and a valid driver's license.
• Passion for volleyball, team culture, and operational excellence.
Additional Perks & Logistics
• YMCA membership provided.
• Travel and meals covered while on the road with the team.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.