Trainee Institutional Asset Management Jobs (NOW HIRING)

Department

F&A FIN - Property and Equipment Management

About the Department

The primary goal of Financial Services is to support the core mission of the University through exemplary fiscal stewardship. Our services and programs are geared toward providing our customers outstanding response and service while fulfilling compliance and fiduciary obligations. Among many duties, Financial Services has responsibility for accounting and financial reporting; cash, endowment, and debt management; payroll; sponsored award accounting; and purchasing and paying for goods and services.

Job Information

Job Summary:

The Temporary Asset Tagging Coordinator is responsible for supporting the University's federal property compliance and inventory management efforts through the physical tagging and verification of federally funded capital assets and equipment. This position will coordinate directly with academic, administrative, and research units to schedule access to laboratories, offices, and other controlled research environments in order to affix institutional asset tags and document asset information accurately. The role requires strong organizational skills, professionalism when interacting with faculty and research staff, attention to detail, and the ability to work independently across a complex campus environment.

This is a temporary full-time position expected to last approximately two months, with the possibility of an extension based on business needs.

Responsibilities:

• Coordinate with departments, principal investigators, laboratory managers, and administrative staff to schedule access to research laboratories and other campus locations for asset tagging activities.
• Physically affix institutional asset tags to federally funded equipment and capital assets in accordance with institutional policies and federal compliance requirements.
• Verify asset information including serial numbers, manufacturer details, model numbers, funding sources, and asset locations.
• Maintain accurate records of completed tagging activities and update institutional asset management systems as needed.
• Communicate professionally and effectively with faculty, researchers, and staff regarding scheduling, access requirements, and project timelines.
• Follow all institutional safety, laboratory access, and research compliance protocols while working in research and laboratory environments.
• Assist with resolving discrepancies between physical assets and institutional inventory records.
• Support broader fixed asset inventory and compliance initiatives as assigned.
• Prepare periodic progress reports and communicate status updates to management.

Competencies:

• Strong organizational and time management skills to manage multiple schedules and priorities.
• Excellent interpersonal and communication skills.
• Work independently and maintain a high degree of accuracy and attention to detail.

Additional Responsibilities

Education, Experience or Certifications:

Education:

• High school diploma or GED required.
• Associates or bachelor's degree preferred.

Experience:

• Prior experience in inventory management, facilities coordination, asset management, administrative support, or related operational work preferred.
• Working in higher education, research environments, healthcare, or laboratory settings.

Technical Knowledge or Skills:

• Proficiency with Microsoft Office applications, particularly Excel and Outlook.
• Proficiency using asset management or inventory tracking systems.
• Familiarity with fixed asset inventory processes or federal property compliance requirements.

Working Conditions and Physical Requirements:

• Frequent movement between campus buildings, offices, and research laboratories.
• May work in controlled laboratory environments and must comply with all institutional safety and access requirements.
• Walk across campus and occasionally lift or move equipment up to 30pounds.
• Standard business hours, with occasional flexibility required to accommodate laboratory access schedules.
• Full-time temporary position of 40 hours per week.
• Expected duration is approximately two months, with the possibility of an extension based on business needs.

Required Documents:

• Resume/CV

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Temporary Staff

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Frequency

Hourly

Pay Rate Type

Hourly

FLSA Status

Non-Exempt

Pay Range

$20.00

The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

This position is not eligible for benefits.

Posting Statement

The University of Chicago is an equal employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.