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Position Overview

The Executive Assistant to the Chief Executive Officer (CEO) plays a critical role in enabling organizational excellence by providing high-impact executive, governance, and operational support across the Corporate Office.

Reporting directly to the CEO, this role is a trusted partner who ensures the seamless flow of information, effective coordination of priorities, and operational readiness at the most senior levels of the organization. The Executive Assistant serves as a key connector across the CEO, Board of Directors, senior leadership, and external stakeholders-bringing structure, foresight, and professionalism to a dynamic and fast-paced environment.

Grounded in our values of WE Care, WE Collaborate and WE Commit, this role demonstrates discretion, builds strong relationships, anticipates needs, and ensures excellence in execution. The Executive Assistant embodies a high level of professionalism, integrity, and responsiveness-enabling leaders to focus on what matters most: delivering exceptional, person-centred care and advancing the organization's strategic priorities.

Key Responsibilities

Executive Support to the CEO

• Act as a strategic partner to the CEO, anticipating priorities, managing competing demands, and ensuring seamless daily operations
• Serve as a primary point of contact and brand ambassador for internal and external stakeholders
• Coordinate all CEO scheduling, meetings, and logistics, ensuring materials and briefings are prepared in advance
• Proactively monitor and prioritize incoming information, identifying risks, issues, and opportunities
• Draft, review, and manage a range of communications including correspondence, briefing notes, reports, and presentations
• Support research, data analysis, and reporting for key initiatives and projects
• Coordinate business travel and related logistics

Governance & Board Support

• Provide comprehensive administrative and coordination support to the Board Liaison
• Coordinate board and committee work plans, agendas, materials, and meeting logistics
• Liaise with administrative counterparts across related boards and committees

Senior Leadership & Corporate Support

• Provide executive-level support to Chiefs and Vice Presidents as required
• Coordinate senior leadership meetings, retreats, and strategic initiatives
• Support cross-functional projects and organizational priorities

Corporate Office Leadership & Administration

• Lead the effective and efficient administration of the Corporate Office
• Maintain and continuously improve administrative policies, processes, and systems
• Manage corporate records, filing systems, and documentation with a high degree of accuracy and confidentiality
• Prepare payroll submissions and corporate expense reports
• Manage office inventory and administrative resources
• Identify and implement leading practices, tools, and technologies to enhance administrative effectiveness
• Coordinate and provide guidance to administrative professionals, students, and volunteers as required

Qualifications

• Minimum 7 years of experience supporting C-level executives and Boards of Directors
• Proven ability to anticipate priorities, exercise sound judgment, and operate with a high degree of independence and professionalism
• Exceptional organizational and time management skills with the ability to manage competing priorities under pressure
• Strong interpersonal, verbal, and written communication skills, with the ability to engage effectively at all levels
• Demonstrated discretion and ability to manage sensitive and confidential information
• Highly adaptable, proactive, and solutions-oriented, with a continuous improvement mindset
• Bachelor's degree or equivalent; formal administrative training considered an asset
• Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel)
• Strong proficiency with cloud-based tools (e.g., SharePoint, SurveyMonkey, Adobe Acrobat, social media platforms)
• Satisfactory Police Check (including vulnerable sector screening)
• Valid driver's license and access to a vehicle

Working Conditions

• Combination of on-site and off-site support
• Occasional evening and weekend work to support Board and executive priorities

Please apply before:

Salary Range:

INTERNAL APPLICANTS: PLEASE APPLY THROUGH THE JOBS HUB

Our people are our greatest strength and the core of our success. We invest in our employees' wellbeing and support their ongoing learning and development. We offer:

• Competitive total compensation package

• Multi-employer pension plan

• Professional development opportunities

• Ongoing learning and development

• Employee education assistance program

• Award winning corporate culture

• Safe, inclusive and supportive work environment

Yee Hong is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the bona-fide requirements for the open position. If contacted for this employment opportunity, please advise if you require any accommodation.

Successful applicants must provide a recent satisfactory vulnerable sector police reference check and medical clearance certificate.

Our hiring process involves the use of Artificial Intelligence (AI) to assist with screening of the applicants' resume.

This job is posted to fill an existing vacancy.