Temp Computer Science Music Jobs in Colorado (NOW HIRING)

Job Title

Office Manager

Job Description

This position exists to provide a variety of direct information services to the visitors to the park. Information is delivered in person, on the phone and by email. The position manages a variety of park office programs including park pass & registration sales, facility rentals, retail sales and Integrated Parks and Wildlife System. To act as an administrative assistant to the Park Manager(s) with an emphasis on accounting, coordinating paperwork for temporary hiring program, revenue reporting, and managing special projects.

Office Manager

Manages the Park Office through planning, organizing and implementing programs including reservations, pass sales, registrations, and license sales. Point of contact and coordinator for scheduling of two meeting areas for events and maintains calendar. Manage IPAWS and Point of Sales with oversight of $350,000.00 in revenue collection and accountability via implementing fiscal procedures. Resolve visitor complaints. Inform section managers of critical information and direction that can alter their day to day operations. Maintain and manage VoIP phone system for visitor information and park voicemail. Manage Park's website to ensure content is accurate and current. Manage all park and hunting/fishing marketing material (brochures and regulations booklets). Responsible for processing of all hiring paperwork for over 80 temporary parks employees. Processing of PARS and KRONOS/UKG functions, including entry and verification of all temporary bi-weekly payroll hours. Invoice, collect, and track all concession and other agency payments and use of utilities. Process specific special activity applications as identified by the Park Manager V, including hot air balloon permits, sport dog training permits, etc.

Customer Service

This position works to provide exceptional customer service as a key program quality and ensures that staff deliver accurate park and division information to visitors; in person, phone, mail, email, social media and website.

Schedules personnel to meet program goals providing; customer service, increasing revenue, and emergency dispatch. Follows DNR Customer Service Directive. Creates a professional image of Colorado Parks and Wildlife, emphasizing the importance of a positive experience for our visitors/customers. Budget/Accounting

Accounts for and reconciles all park budget categories. Oversees PARS/OnBase and KRONOS/UKG functions for temporary employees. Oversees IPAWS program for all office and retail revenue. Performs CORE, SARA, and OneCard functions, including allocation of all OneCard transactions for all 16 employees OneCard purchases. Assures permanent employee compliance with fiscal rules. Performs duties related to and associated with park operational annual expenses of $1,300,000. Performs periodic audits and projections for all budget categories.

Retail Program Works with other staff to manage this year-round program which sells over $9,000.00 in annual sales. Management of retail area, determining needed purchases of items for resale within budget limitations. Manages firewood program for the Park. Performs monthly and annual inventory to meet statutory obligations and control of loss. Develops park policy and procedures to manage the program in relation to the other work units (maintenance and visitor services). Prepares monthly, quarterly, and annual reports for Revenue Lead and CPW Retail Program Supervisor Supervision Supervise 2-3 temporary positions as budget allows and up to 4 volunteer positions. Train, supervise, and evaluate temporary employees and office volunteers. Delegate routine and project oriented tasks. Evaluate and schedule job shifts, account for wages, and complete weekly inspections. Confer with other unit leaders (maintenance and visitor services) on operations issues. Utilize "Management by Walking Around" style to ensure program quality and clarity. Completes hiring and exit interviews. Other duties as assigned

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

• Three (3) years of relevant experience in an office setting performing clerical duties such as accounts receiving, accounts payable, budgeting, correspondence, customer service, and filing or experience related to the work assigned to this position.

OR

• A combination of related education in Public Administration, Communications, Business, Program Management/Project Management, Computer Science, Applied Computing, Computer Engineering, IT, Accounting, Finance or in an office setting performing clerical duties such as accounts receiving, accounts payable, budgeting, correspondence, customer service, and filing or experience related to the work assigned to this position equal to three (3) years.

Class Code: Administrative Assistant Preferred Qualifications

• Current or former State experience relevant to this position.
• Current or former Colorado Parks & Wildlife work or volunteer experience
• At least six-months must have included experience providing direct information and customer service to the general public in a high-volume administrative or office support role
• Experience using critical software programs including CORE, Kronos/UKG, PARS/OnBase, iPAWS, and SARA

Required Competencies

• Excellent customer service and interpersonal skills
• Proficiency in Microsoft Word, Excel, Google suites
• Excellent problem-solving, and critical thinking skills
• Excellent verbal and written communication skills
• Money handling and budget/accounting
• Demonstrates initiative and self-motivation
• Excellent organizational and time management skills
• Ability to work well independently as well as in a team

Conditions of Employment

• Must be able to successfully pass background and/or drug screening.
• Must possess a current and valid Driver's license when operating a State vehicle.
• Occasional travel to attend trainings is required.
• Schedule is typically Monday – Friday, 8 – 4:30, however some weekends/holidays and after hour shifts are required depending on the needs of the business.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with DNR).

APPEAL RIGHTS

It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

The Assessment Process

• All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.
• Resumes, cover letters and other attachments are considered as part of initial reviews, therefore, it is important to attach Cover Letters and Resumes.
• Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.
• This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.
• This posting may fill multiple vacancies.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. We are committed to increasing a "Colorado for ALL" of our