Systems Administrator Jobs in Merced, CA (NOW HIRING)

This position's responsibilities are carried out under general supervision. This position will support the office of Field Services in collaboration with Field Work Coordinators. The incumbent is responsible for coordinating the clerical and administrative support functions of an academic or administrative office and performing complex administrative support duties of an operational and procedural nature. Responsibilities include coordinating office workflow, maintaining office procedures, tracking and compiling budget and operational data, preparing reports and correspondence, interpreting and applying established policies, and serving as a primary administrative contact for the unit. The position exercises independent judgment in prioritizing work and resolving routine operational issues.

• Coordinate and maintain program Placement Lists; ensure complete and accurate candidate data; follow up on missing information. 
• Coordinate confirmation of intern placements with Department Chair and Credential Services; monitor Intern Credential paperwork and MOUs across the six-county region. 
• Coordinate the student teaching application cycle, including updating forms, tracking submissions, and communicating deadlines, clear candidates, and enroll cleared students in appropriate clinical courses before census. 
• Communicate placement information to stakeholders and coordinate changes; resolve routine issues and escalate complex matters as appropriate (coordinators, supervisors, cooperating teachers, candidates) of placements; manage changes and resolve placement issues through coordinated meetings. 
• Track fieldwork progress and Clinical Practice Packets; maintain documentation of observations, evaluations, and student concerns. 
• Track cooperating teacher documentation for compliance with established requirements (e.g., CCTC documentation) and maintain master records. 
• Review end-of-semester evaluations; escalate concerns as appropriate and provide program-completer lists to Credential Services. 
• Identify and refer student or policy-related issues to appropriate offices; assist with resolution strategies.
• Provide administrative coordination for recruitment and onboarding of university supervisors, including application tracking, interviews, HR processing, and database updates. 
• Prepare and maintain semester Workload Lists based on established guidelines; submit data for processing in PicWeb/PeopleSoft. 
• Coordinate supervisor assignments to clinical practice course sections in consultation with appropriate administrators, including repeat-only sections as needed. 
• Review and reconcile accuracy and alignment across PeopleSoft, Placement Lists, Workload Lists, and shared tracking systems. 
• Enroll candidates into assigned supervisor sections and audit course rosters for registration accuracy. 
• Track supervisor workload assignments and identify discrepancies for review each semester. 
• Distribute grade memos; audit grade rosters and send reminders to ensure timely submission of grades and Clinical Practice Paperwork.
• Maintain comprehensive data entry and records across FileMaker Pro, PeopleSoft, Excel, Remind, and shared systems. 
• Compile placement logs, survey results, and requested reports, including Title II and other CCTC-required reporting. 
• Update and administer semester program surveys; coordinate timelines with relevant stakeholders. 
• Maintain and post updated Clinical Practice Handbooks and evaluation forms. 
• Monitor clinical-related expenditures and assist with budget tracking as needed. 
• Review Selection and Review petitions and provide administrative input based on established guidelines; provide field-related input and participate in committee meetings. 
• Engage in ongoing professional development to remain current with CCTC standards and credential program requirements.
• Provide direct operational support to the Placement Coordinator and field placement program coordinators. 
• Coordinate orientations, supervisor meetings, trainings, workshops, and advising sessions (including Stockton campus). 
• Collaborate with faculty, credential analysts, procurement, contract services, district/site administrators, and campus partners. 
• Communicate procedural updates and support implementation in accordance with established direction; provide related training to students, staff, and faculty. 
• Coordinate cross-campus administrative activities related to field services operations
• May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards. 
• At the direction of appropriate administrator, may provide support to other areas as needed. 
• The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
• Other duties as assigned.

• Familiar with California Commission on Teacher Credentialing (CCTC policies and requirements
• Background in Teacher Education policies/programs
• Knowledge of credential policies/programs highly preferred
• Experience with Microsoft Office Suite programs
• Experience with SharePoint, PeopleSoft, Concur and Data Warehouse system and FileMaker Pro

• Experience to be fully functional in all technical aspects of work assignments.
• Ability to understand and operate in a variety of organizational structures.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
• A background check (which may include: fingerprinting, checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU.

• Position may be required to travel.

Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding.  Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Clery Act Disclosure

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanis...