System Management Assistant Jobs in California (NOW HIRING)

Management Assistant

The Management Assistant recruitment is an Orange County Fire Authority (OCFA) internal recruitment. Only applications from current, qualified OCFA personnel will be accepted. Your application MUST include all current, relevant OCFA work experience to be considered for this position. Failure to include your OCFA work experience along with any other related qualifying experience in the work history section of your application will result in disqualification from the selection process.

The OCFA, Construction and Facilities Division is currently accepting applications for the position of Management Assistant. This recruitment will be used to establish an eligibility list for the current vacancy in the Construction and Facilities Division.

Incumbents are responsible for performing paraprofessional activities related to conducting studies and special projects. Incumbents are responsible for performing routine analysis on trends and related statistical data.

The Management Assistant is the first level in a three level management analyst series. The Management Assistant is distinguished from the Management Analyst, which has professional level analytical responsibilities.

Compiles a variety of data and information and prepares related reports. Assists in conducting research. Coordinates and performs specialized tasks specific to area of responsibility. Coordinates and processes paperwork in assigned area of responsibility. Maintains and updates a variety of records, correspondence, databases, web portals and/or other related information. May supervise support staff in area of responsibility. Performs other duties of a similar nature or level. Positions assigned to Construction and Facilities Division: Assisting in troubleshooting and documenting facility repairs Reviewing the status of in-progress work Processing a large volume of invoices Initiating, processing, and approving requisitions Maintains hazardous waste records

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Associate degree in Business Administration, or a related field.

Two (2) years of experience in compiling, gathering, and performing routine statistical analysis.

None required.

Last day to apply: Wednesday, September 9, 2026 at 11:59 PM

Oral Interview: Week of September 14, 2026

Positions in this class typically require: reaching, finger dexterity, grasping, talking, hearing, seeing and repetitive motions.

Incumbents may be subjected to dusts, poor ventilation, extreme temperatures, inadequate lighting, and travel.

Before an employee is hired, he/she must successfully complete pre-employment requirements including, but not limited to: fingerprinting and background check, reference check, DMV check, licensure/certification check, Oath of allegiance to the United States of America and the State of California, and proof of eligibility to work in the United States in accordance with Immigration and Reform Control Act of 1986. All job offers are contingent upon the successful completion of a pre-employment medical exam including a drug screen through the OCFA's designated physician.

When the recruitment opens for this position, an applicant must submit, during the application filing period, an online application and attach any supplemental information as required in the job announcement which may include submitting responses to a supplemental questionnaire. Online resumes and other unsolicited materials may be attached but will not be considered in lieu of the required online application, unless otherwise specified in the job announcement. The OCFA reserves the right to limit the number of online applications when necessary. Applicants are responsible for maintaining/updating their contact information through the online application system.

Human Resources reviews all initial application materials to identify qualified applicants. Applicants meeting minimum qualifications will be invited to the first phase of the recruitment process. The OCFA reserves the right to refer only the better qualified applicants if the number of applicants is high. If the number of applicants is high, the review process may include a secondary screening (by a panel of job knowledge experts) of the applications and/or supplemental questionnaires in which the better qualified applicants are referred to the next phase of the recruitment process. Because recruitment processes vary, applicants are advised to thoroughly review the job announcement before submitting their online application materials.

Testing for this position or any other position may include, but is not limited to the following: written exam, practical exam, panel interview, physical ability test, assessment center, oral presentation, project assignment, etc. If a revision is made to a testing component during a recruitment process, the assigned recruiter will notify by email all affected applicants.

In accordance with the Americans with Disabilities Act, persons with disabilities requiring reasonable accommodations for the purposes of employment testing should contact Duke Steppe, Human Resources Manager at (714) 573-6807 or dukesteppe@ocfa.org at least 72 hours prior to any portion of the examination process.

All recruitment/selection process and requirements will be held in accordance with the OCFA's Selection Rules, which are available for inspection in the Human Resources Department.

The duration of an Eligible List is one year, unless extended or abolished by the Assistant Chief / Human Resources Director prior to the expiration.

If an applicant chooses to withdraw from this recruitment process, he/she is required to submit an email notification to Duke Steppe, Human Resources Manager at dukesteppe@ocfa.org requesting a withdrawal from the process. The email to the recruiter must include the applicant's current phone number.

All questions regarding this position should be directed to Duke Steppe, Human Resources Manager at (714) 573-6807 or dukesteppe@ocfa.org.

The provisions of this publication do not constitute an express or implied contract. Any provision in this publication may be modified or revoked without notice.

The Orange County Fire Authority is an Equal Employment Opportunity Employer.