Syndication Support Jobs (NOW HIRING)

Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.

About the Role

We're looking for a collaborative individual to join our team as Legal Operations Paralegal. In this role, you will support accurate, timely, and scalable delivery of corporate legal and transaction-related services, with primary accountability for syndication support, corporate entity and licensing management, UCC management, and legal operations process improvement. You will maintain high-quality legal records and coordinate deadline-driven work while examining existing processes and implementing practical improvements and automation that strengthen consistency, visibility, efficiency, and risk management. You will also serve as a lead subject-matter resource for assigned legal operations areas, independently owning complex matters and cross-functional process improvements and advising management on matters that can materially affect compliance, service quality, efficiency, and risk.

What You'll Do

• Coordinate syndication transaction documentation and closing support, including preparing, reviewing, organizing, and tracking required documents to support accurate and timely execution.
• Maintain syndication records, documentation status, and follow-up items in accordance with established procedures and matter requirements.
• Maintain corporate entity governance and compliance records, coordinate annual and other required filings, monitor good standing, and support registrations, business licenses, permits, and bonds.
• Examine existing legal and administrative workflows to identify inefficiencies, duplication, control gaps, and opportunities to simplify, standardize, document, or automate work.
• Lead the design and implementation of standardized or automated workflows across relevant stakeholders, and advise management on process, control, and service improvements with meaningful impact on compliance, quality, and efficiency.
• Coordinate UCC filing management activities and maintain related records, tracking, and documentation to support timely and accurate completion of required actions.
• Act as a lead subject-matter resource for complex or non-routine UCC matters, independently determining approach for exceptions and advising Legal or business partners on priority, risk, and recommended next steps.
• Support special projects focused on legal technology adoption, operational efficiency, data quality, risk reduction, and scalable legal service delivery.
• Partner with Legal, Technology, Operations, and other cross-functional teams to design, test, implement, and improve workflows, templates, dashboards, reporting, and automation solutions.
• Lead cross-functional legal operations and technology projects from problem definition through implementation, establishing the approach, milestones, stakeholder coordination, and success measures for complex initiatives.

Basic Qualifications

• Five or more years of experience as a paralegal, legal operations professional, or in a comparable corporate legal support role.
• Demonstrated ability to coordinate complex, deadline-driven assignments involving cross-functional business teams.
• Demonstrated ability to assess processes, identify improvement opportunities, and document procedures or workflows.
• Strong analytical, organizational, problem-solving, written, and verbal communication skills.
• Ability to manage competing priorities, follow established procedures, exercise discretion and professional judgment, and escalate issues appropriately.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, Teams, and SharePoint.

Preferred Qualifications

• Education: College/University degree preferred.
• Experience with corporate entity management, business licensing, UCC management, legal records, compliance-related work, or financial transaction documentation.
• Experience with legal technology platforms such as DocuSign CLM or Insight, Salesforce or Service Cloud, Filevine, SharePoint, or similar systems.
• Experience contributing to workflow automation, process improvement, system implementation, user acceptance testing, legal analytics, process mapping, dashboarding, reporting, or low-code automation tools such as Power Automate.
• Experience supporting fleet, asset management, mobility, banking, financial services, or another operationally complex business.
• Demonstrated experience leading cross-functional projects, processes, or workstreams and providing technical or process guidance to professionals and business partners without relying on formal authority.

Location: 10200 Grand Central Ave, Owings Mills, MD OR 9350 Excelsior Blvd, Suite 400, Hopkins, MN

Compensation

The hiring base salary range for this position is $101,900 - $140,140 annually. This range represents the Company's good-faith estimate of the expected base salary at the time of posting. Salary ranges may vary based on the geographic location where the work is performed. The salary range listed in this posting applies only to the location identified. Actual compensation will be determined based on several factors, including the successful candidate's qualifications, knowledge, skills, experience, internal pay equity, and relevant market data. In addition to base salary, eligible employees may participate in annual incentive programs, including bonuses, commissions, or other incentive compensation, as applicable to the role. Element also offers a comprehensive benefits package, which may include health insurance, tuition reimbursement, and retirement savings plans.

What's in it for You
A culture of innovation, empowerment, decision-making, and accountability
Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness
Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays)

Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.

Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, genetic information, sex, gender identity, sexual orientation, age, marital status, family status, ancestry, national origin, citizenship, physical or mental disability, veteran status, military obligations or any other characteristic protected by federal, state and local laws. Disability-related accommodations during the application and interview process are available upon request.Should you require an accommodation with our hiring process please send an email to talentacquisition@elementcorp.com or call (800) 665-9744. Element Fleet Management also uses AI-assisted tools to help screen and assess applications. These tools analyze information you provide (for example, your resume and screening responses) to identify job-related skills, qualifications, and experience. AI outputs do not by themselves determine whether you advance or receive an offer - they assist recruiters and hiring managers. Final hiring decisions are made by people.

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