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Substitute Secretary Jobs in Ohio (NOW HIRING)

Perry Local Schools

Substitute Secretary/Clerical

Perry, OH · On-site

$14.67 - $17.08/hr

Classified/Substitute Secretarial / Clerical Date Posted: 6/5/2026 Location: Perry, OH (Lake Co.) Secretarial / Clerical Substitutes Job Title: Secretarial / Clerical Substitutes Hours/Days: Flexible ...

Perry Local Schools

Substitute Secretary/Clerical

Perry, OH · On-site

$14.67 - $17.08/hr

Secretarial / Clerical Substitutes Job Title: Secretarial / Clerical Substitutes Hours/Days: Flexible, as needed Compensation: Boad approved rate of $14.67-$17.08/hr Job Summary: Member of the Perry ...

Bucyrus City Schools

Substitute Secretary

Bucyrus, OH · On-site

$16.97/hr

Classified Substitute Secretarial Positions at Bucyrus Elementary School, Bucyrus Middle School, Bucyrus Secondary School, and Bucyrus Administration Office (Central Office) $16.97 / hour Valid FBI ...

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Substitute Secretary information

See Ohio salary details

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$17

$26

How much do substitute secretary jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for substitute secretary in Ohio is $17.90, according to ZipRecruiter salary data. Most workers in this role earn between $14.38 and $20.82 per hour, depending on experience, location, and employer.

What is a substitute secretary?

Substitute secretaries are administrative professionals who temporarily fill in for regular secretaries or administrative assistants when they are absent due to illness, vacation, or other reasons. They perform essential office duties such as answering phones, managing schedules, handling correspondence, and maintaining records. Substitute secretaries ensure that office operations continue smoothly in the absence of permanent staff. They may work in schools, businesses, government offices, or healthcare settings, adapting quickly to different environments and procedures.

What are the key skills and qualifications needed to thrive as a substitute secretary, and why are they important?

To thrive as a Substitute Secretary, you need strong organizational skills, attention to detail, and proficiency in basic office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email systems, and common office equipment is typically required. Excellent communication, adaptability, and reliability are standout soft skills for ensuring smooth operations during staff absences. These skills are vital for maintaining workflow continuity, supporting staff and visitors, and upholding the professionalism of the office environment.

What are some common challenges faced by substitute secretaries, and how can they be managed effectively?

Substitute secretaries often encounter challenges such as quickly adapting to new office environments, learning unfamiliar procedures, and managing tasks with limited background on ongoing projects. To manage these challenges effectively, it's helpful to arrive early, ask clarifying questions, and prioritize clear communication with permanent staff. Being organized, flexible, and proactive in seeking out necessary information can help substitutes succeed and make positive impressions in each assignment.

What is the difference between Substitute Secretary vs Administrative Assistant?

AspectSubstitute SecretaryAdministrative Assistant
Required CredentialsHigh school diploma; basic office skillsHigh school diploma; often additional certifications
Work EnvironmentTemporary, often in schools or officesPermanent, in various office settings
Employer & Industry UsageSchools, small officesCorporations, government agencies, nonprofits
Common Search & ComparisonYesYes

The main difference between a Substitute Secretary and an Administrative Assistant lies in their employment status and work setting. Substitute Secretaries typically work temporarily in schools or offices, filling in as needed, while Administrative Assistants hold permanent positions supporting daily office operations. Both roles require similar basic skills, but Administrative Assistants often have additional certifications and broader responsibilities.

What qualifications do I need to be a substitute secretary?

To become a substitute secretary, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and proficiency with office software such as word processors and spreadsheets. Some positions may require prior clerical experience or a background check, and flexibility to work varied hours is often preferred.

What are popular job titles related to Substitute Secretary jobs in Ohio?

For Substitute Secretary jobs in Ohio, the most frequently searched job titles are:

What job categories do people searching Substitute Secretary jobs in Ohio look for?

The top searched job categories for Substitute Secretary jobs in Ohio are:

What cities in Ohio are hiring for Substitute Secretary jobs?

Cities in Ohio with the most Substitute Secretary job openings:

Substitute Secretary jobs near you
Infographic showing various Substitute Secretary job openings in Ohio as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $37,242 per year, or $17.9 per hour.

Substitute Secretary

Southwest Licking Local School District

Pataskala, OH • On-site

$18.16/hr

Full-time

Re-posted 28 days ago

Job description

Position Type:
Secretarial/Clerical/Substitute Secretary
Date Posted:
7/6/2026
Location:
Southwest Licking Schools District Office
Date Available:
Ongoing
Closing Date:
Ongoing
Substitute Secretaries play a pivotal role in providing essential administrative support to ensure the efficient operation of the school building. This position involves managing office tasks and facilitating communication to promote a positive, productive and organized learning environment.
Location varies based on need.
Pay: $18.16/hour
Key Responsibilities:
1. Administrative Support:
  • Greet students, visitors, parents, staff and other substitutes in a friendly and professional manner.
  • Manage incoming and outgoing communications, including internal and external phone calls.
  • Schedule appointments, meetings, and conferences as directed by school administrators.

2. Student and Parent Support:
  • Provide assistance to parents and students by addressing inquiries and directing them to appropriate resources.
  • Assist in the distribution of important school-related information and forms to students and parents.

3. Records Management:
  • As needed, prepare and update visitor logs.
  • As needed, prepare and update attendance reports.

4. Takes precautions to protect student and staff safety.
  • Helps supervisors manage risks.
  • Maintains high standards for appropriate conduct.
  • Takes action to address harassment and/or aggressive behavior. (Notifies administrator accordingly)
  • Follows safety procedures.

5. Confidentiality:
  • Handle sensitive information with the utmost discretion and adhere to student and data privacy regulations.

Qualifications:
  • High school diploma or equivalent; additional education or training in office administration is a plus.
  • Proven experience in an administrative or secretarial role, preferably in an educational setting.
  • Proficiency in office software applications and Google suite, including word processing, spreadsheet, and email programs.
  • Excellent organizational and multitasking abilities.
  • Strong interpersonal and communication skills
  • Attention to detail and a commitment to maintaining accuracy in record-keeping.
  • Ability to work collaboratively with students, staff, parents, and the community.
  • Flexibility and adaptability to work in a variety of situations.
  • Maintains a record free of criminal violations that would prohibit public school employment.

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