Description
Job Summary:
The Recruiting & HR Coordinator supports the Recruiting and Human Resources functions by assisting with job postings, interview scheduling, onboarding, pre-employment screenings, and employee documentation. This role helps ensure a smooth and professional experience for candidates and employees while supporting day-to-day Recruiting and HR processes.
The ideal candidate is organized, detail-oriented, able to manage multiple tasks in a fast-paced environment, and communicates professionally with candidates, employees, and management.
This is a part-time remote position supporting operations across multiple time zones; therefore, work hours may vary based on business needs. Candidates must be flexible and responsive to changing priorities and scheduling demands. Bilingual candidates fluent in both English and Spanish are strongly preferred. Candidates MUST BE BASED IN THE U.S. and legally authorized to work without sponsorship.
What you'll do (including, but not limited to):
Recruiting Support
Route Requisition Requests for approval/follow up when stuck in process
Create new job postings in ATS
Add new job postings to Project Management Platform for weekly reporting updates
Refresh/repost positions as needed on job boards and in ATS
Review applicants and schedule initial phone screens for Recruiter
Send interview confirmations and reminders
Assist with scheduling interviews and managing scheduling conflicts
Send follow-up emails and status updates
Send rejection communications when directed
Answer basic candidate questions about process, scheduling, or next steps
Update candidate statuses in the ATS
Upload resumes and candidate documents
Track interview feedback completion
Initiate background checks and drug screens
Follow up with candidates on any delays or issues with pre-hire screenings
HR Support
Issue onboarding packets and new hire paperwork
Track completion of onboarding requirements via Project Management Platform
Coordinate I-9 and document collection
Ensure all pre-hire documentation is complete before start date
Communicate start details and first-day instructions
Track referral submissions and payouts
Process status changes and personnel updates
Assist in preparing HR forms and correspondence
Aid in tracking temporary labor hours
Support associates with benefits paperwork and enrollment tracking
Additional tasks and support as needed
Requirements
High school diploma or GED required; Associate's or Bachelor's degree in Human Resources, Business, or related field preferred
1+ years of recruiting, or HR support experience required
Strong organizational skills and attention to detail
Ability to handle confidential information professionally and discreetly
Strong written and verbal communication skills
Proficient in Microsoft Office, including Outlook, Word, and Excel
Experience with a Project Management Platform preferred; experience with Monday ideal
Ability to manage multiple tasks and prioritize in a fast-paced environment
Comfortable communicating with candidates, employees, and managers at all levels
Ability to learn HR systems, applicant tracking systems (ATS), and onboarding platforms
Bilingual English/Spanish highly preferred
Here at Envision Cold, we are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. We strive to create a diverse and inclusive work environment where everyone is respected and valued for their unique contributions.