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Sr Program Assistant Jobs in New York (NOW HIRING)

RoboFun

Offsite Program Coordinator

Manhattan, NY · On-site

$45K - $55K/yr

Senior Program and Partnership Manager of Offsite Department: Offsite Programming Location: Robofun ... Provide direct and administrative support for off-site programs. Assist with software installations ...

NYULMC

Senior Program Coordinator

New York, NY · On-site

Reports to the Assistant Director of Research Operations. This position supports a department of ... The Senior Program Coordinator serves as the point person for the following responsibilities: 1) ...

Rutgers University

Senior Program Coordinator

Newark, NJ · On-site

$68K/yr

Program Coordinator under the direction of the Senior Director of Development, this position ... In conjunction with the Assistant Director, Alumni Engagement, prepare marketing materials; manage ...

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Sr Program Assistant information

What does a Sr Program Assistant do?

A Sr Program Assistant provides advanced administrative and operational support to a specific program or department, ensuring smooth day-to-day activities. Their duties often include scheduling meetings, coordinating events, preparing reports, maintaining records, and communicating with stakeholders. They may also assist with budget tracking, process improvement, and supervising junior staff. The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.

What are some common challenges faced by a Sr Program Assistant, and how can they be managed effectively?

Sr Program Assistants often manage multiple projects and deadlines simultaneously, which can present challenges in prioritization and time management. They may also coordinate across various departments, requiring strong communication and organizational skills to ensure all stakeholders are aligned. To manage these challenges effectively, it's essential to maintain detailed schedules, utilize project management tools, and proactively communicate with team members about shifting priorities. These strategies help Sr Program Assistants keep programs running smoothly and support their teams efficiently.

What are the key skills and qualifications needed to thrive as a Sr Program Assistant, and why are they important?

To thrive as a Sr Program Assistant, you need excellent organizational abilities, attention to detail, and experience in administrative support, often backed by a relevant associate or bachelor’s degree. Familiarity with office productivity software (such as Microsoft Office Suite), database management, and scheduling tools is typically required. Strong communication, problem-solving, and time management skills help you excel in supporting multiple projects and stakeholders. These competencies are essential to ensure efficient program operations and to facilitate smooth coordination within teams and across departments.

What is the difference between Sr Program Assistant vs Program Assistant?

AspectSr Program AssistantProgram Assistant
Required CredentialsTypically requires some experience or certification in program supportEntry-level, often no formal certification needed
Work EnvironmentSupports senior staff, involved in complex tasksAssists with basic program activities
Employer & Industry UsageCommon in nonprofits, government, and educational sectorsUsed across similar sectors for entry-level roles

The main difference between a Sr Program Assistant and a Program Assistant lies in experience and responsibility. The Sr Program Assistant handles more complex tasks and may require prior experience or certifications, while the Program Assistant typically performs entry-level support duties. Both roles are vital in supporting program operations within similar industries.

What are the most commonly searched types of Sr Program jobs in New York?

The most popular types of Sr Program jobs in New York are:

What cities in New York are hiring for Sr Program Assistant jobs?

Cities in New York with the most Sr Program Assistant job openings:

Sr Program Assistant jobs near you
Infographic showing various Sr Program Assistant job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, and 4% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution.

Offsite Program Coordinator

RoboFun

Manhattan, NY • On-site

$45K - $55K/yr

Full-time

Retirement

Re-posted 22 days ago

Job description

Position Title: Program Coordinator 

Reports To: Senior Program and Partnership Manager of Offsite 

Department: Offsite Programming

Location: Robofun, 110 West End Avenue, New York, NY 10023


Overview

RoboFun | Vision Education & Media provides exciting, hands-on after-school programs using emerging technologies for PK-12th grade youth. We ignite kids’ passion to explore and solve problems as they learn to invent, build, code, and troubleshoot. Our students build and program LEGO® robots, solder DIY electronic projects, create and code video games, shoot stop motion animations, and design web pages.  


Job Summary:

Provide direct and administrative support for off-site programs. Assist with software installations and logistics for offsite programs. Teach classes as needed in schools and after-school programs throughout the city. Develop and administer program evaluations. Collaborate with the grant writing team on key data, narratives, and budgets.


Responsibilities: 

Sales and Program Support

  • Support finding new partners and new schools for programs
  • Schedule programs with school and grant administrators
  • Collaborate with HR on staffing, and with the Program Coordinator on equipment delivery
  • Send logistics to instructors for offsite clubs
  • Send contracts and work orders to schools/CBOs for offsite clubs
  • Review lesson plans and provide feedback to mentors
  • Assist in attendance collection 
  • Teach classes as a substitute mentor as needed
  • Coordinate with schools and CBOs on equipment and installation logistics

Program Evaluation

  • Administer surveys and focus groups as needed
  • Analyze all available data to provide class/technology/goal information
  • Produce observation reports and findings

Grant Support

  • Review RFPs to assess eligibility and capacity to complete a proposal
  • Collaborate with the grant writing team on program design, budget, and narrative
  • Review and edit completed proposals


Work Relationships:

Reports to Senior Program and Partnership Manager of Offsite. Work closely with Program Managers, COO, CFO, and CEO. Work schedule is generally 9 am - 5 pm, Mon - Fri. Some schedule adjustments and evenings are required to facilitate programs and oversee projects.


Qualifications:

  • Bachelor’s degree
  • Eligibility to work in the United States
  • Experience working with children in traditional or non-traditional learning environments
  • Ability to solve problems and work independently with attention to detail
  • Strong project, planning, and time management skills are essential
  • Must have the ability to work in a fast-paced environment and communicate with multiple staff members and partners in an efficient and professional manner 


Benefits:

  • $45,000 - $55,000 per year 
  • Option to have 72.5% of insurance paid after 3 months
  • 401K with up to a 4% match after qualifying conditions are met
  • Opportunity to learn about exciting educational technologies and make a difference in the lives of children


To Apply:

  • Send your resume and cover letter to careers@vemny.org with the Program Coordinator position in the subject line 
  • Applications without cover letters will not be considered 
  • RoboFun is an Equal Opportunity Employer