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About the opportunity

As the Executive Assistant, you'll work at the heart of our leadership team and play a critical role in making sure the business runs smoothly at the highest levels. This is not a traditional administrative role - you'll be a strategic partner and trusted operator, owning key workflows, ensuring airtight execution, and keeping things moving in a fast-paced environment. If you thrive on high ownership, thoughtful execution, and supporting bold leaders, we want to meet you.

This role is key to our company's day-to-day operations, and so it is required to work from our Brooklyn office 4-5 days per week.

What you'll do:

Executive Assistance

• Serve as a right-hand partner to the CEO, acting as an extension of their time, energy, and judgment
• Manage complex scheduling and calendar coordination across time zones with precision and thoughtfulness for three executives
• Prepare for high-stakes meetings: create agendas, materials, briefs, and follow-ups to ensure top-tier execution and communication
• Facilitate internal communications and support executive alignment across functions and teams
• Handle sensitive information with discretion and professionalism; maintain absolute confidentiality
• Coordinate travel logistics and day-to-day operations
• Build and refine scalable administrative processes that keep our executive function running like a well-oiled machine

Office Management

• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
• Manage the company's corporate credit card ensuring invoices are submitted and paid on time
• Coordinate weekly EnergyGrub for the Brooklyn office, taking into consideration dietary restrictions
• General physical office duties

About You:

• A seasoned operator with 8+ years of experience in executive support, business operations, or a similar function; tech, startup, or fast-paced environments are a plus
• Unflappable under pressure: you stay calm, clear-headed, and focused when the stakes are high
• Curious, proactive, and solution-oriented: you're always two steps ahead
• Highly organized and detail-oriented: nothing slips through the cracks on your watch
• An exceptional communicator with strong emotional intelligence and sound judgment

Please note that sponsorship of new applicants for employment authorization, or any other immigration-related support, is not available for this position at this time.

Why work for EnergyHub?

• Collaborate with outstanding people: Our employees work hard, do great work, and enjoy collaborating and learning from each other.
• Make an immediate impact: New employees can expect to be given real responsibility for bringing new technologies to the marketplace. You are empowered to perform as soon as you join the team!
• Gain well rounded experience: EnergyHub offers a diverse and dynamic environment where you will get the chance to work directly with executives and develop expertise across multiple areas of the business.
• Work with the latest technologies: You'll gain exposure to a broad spectrum of IoT, SaaS and machine learning obstacles, including distributed fault-tolerance, device control optimization, and process modeling to support scalable interaction with disparate downstream APIs.
• Be part of something important: Help create the future of how energy is produced and consumed. Make a positive impact on our climate.

About EnergyHub

EnergyHub empowers utilities and their customers to create a clean, distributed energy future. We help consumers turn their smart thermostats, EVs, batteries, and other products into virtual power plants that keep the grid stable and enable higher penetration of solar and wind power.

To learn more, visit energyhub.com.

Company Benefits

EnergyHub offers a generous benefits package including 100% paid medical for employees and a 401(k) with employer match. We offer a casual environment, the flexibility to set your own schedule, a fully stocked fridge and pantry, free Citi Bike membership, secure bike rack, gym subsidy, paid parental leave, and an education assistance program.

EnergyHub is an Equal Opportunity Employer

EOE, Including Disability/Vets. Reasonable accommodations are available for individuals with disabilities throughout the application process. If you are a person with a disability needing assistance with the application process, please contact accommodations.apply@energyhub.net.

In connection with your application, we collect information that identifies, reasonably relates to or describes you ("Personal Information"). The categories of Personal Information that we may collect include your name, government-issued identification number(s), email address, mailing address, other contact information, emergency contact information, employment history, educational history, and demographic information. We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future positions, recordkeeping in relation to recruiting and hiring, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies. By submitting your application, you acknowledge that we may retain some of the personal data that you provide in your application for our internal operations such as managing our recruitment system and ensuring that we comply with labor laws and regulations even after we have made our employment decision.

Notice To Third Party Agencies:

EnergyHub understands the value of professional recruiting services. However, we are not accepting resumes from recruiters or employment agencies for this position. In the event we receive a resume or candidate referral for this position from a third-party recruiter or agency without a previously signed agreement, we reserve the right to pursue and hire those candidate(s) without any financial obligation to you.