Retention Program Advisor Jobs in Chicago, IL (NOW HIRING)

The primary function of this position is to serve as Academic Advisor for undergraduate students and serve as a principal student resource, admissions manager, and recruiter for the for the Urbana Regional Program at the UIC College of Nursing (CON). 

This position is located in Urbana, Illinois, and requires workingon-site during regular business hours at the College of Nursing's UrbanaRegional Program site. The program is on the University of IllinoisUrbana-Champaign campus, about 140 miles south of Chicago.

Duties & Responsibilities:

Advising

• Advises prospective and current Undergraduate Urbana Bachelor of Science in Nursing and Graduate Advanced Generalist Master of Science-Graduate Entry, Registered Nurse-Bachelor of Science, and Doctor of Nursing Practice students, including newly admitted undergraduate and graduate students.
•  Provides academic counseling.
• Directs student enrollment for each semester, including processing course permits, completing, and routing concurrent registration forms, and working with faculty on registration questions or issues.
• Facilitates course withdrawals, adds, drops, leave of absence, course approvals, and other academic-related actions.
• Maintains updated advising guides and consults with faculty on advising.
• Coordinates activities related to international student issues.
• Maintains intent to graduate list.
• Manages academic file system.
• Facilitates student retention by assisting students to solve program/university-related issues, e.g., encumbrances, tuition issues, etc.; facilitation of campus resources for CON students (Office of Admissions and Records, Student Accounts, etc.); working with faculty/staff in the identification of appropriate services for students at all levels.
• Completes transcript audits for graduation.

New Student Activity Coordination

• Enters student data, conducts data analysis, and prepares student reports.
• Monitors and manages data within electronic systems.
• Oversees preparation of graduate and undergraduate new student files.
• Organizes and conducts graduate and undergraduate orientation sessions.
• Provides initial academic advice to newly admitted undergraduate and graduate students.
• Oversees initial immunization, background checks, and drug screens and ensures data are entered in the appropriate database.
• Enters initial program plan for undergraduates and graduate students into software.
• Answers questions about and locates advanced placement tests for new undergraduates.

Admissions:

• Assists with the establishment and implementation of admission criteria and oversee the campus admission and application process, manage application materials.
• Oversees application processing for undergraduates and graduate students.
• Participates in CON Applicant review process.
• Ensures application mailings or distribution.
• Creates and maintains a current listing of admitted students.

Recruiting:

• Maintains advising guides and transfer information for other schools and software/transferology.
• Works with potential applicants for pre-requisite completion via phone, email, meeting, and meets with drop-in inquiries.
• Conducts Information Sessions and How to Apply Sessions.
• Works with University of Illinois Urbana-Champaign campus units to secure non-nursing prerequisite courses and maintains updated information regarding non-nursing course schedules for advisors.
• Processes course approvals for transfer courses.
• Manages Urbana campus activities related to recruitment activities and strategies and materials with UIC CON OAESS and seeks out and attends recruitment activities, college fairs, etc.

Program Support:

• Acts as point of contact with campus, agency and university departments, external colleges, and universities, and represents the senior administrator on various committees.
• Coordinate academic events and serves on all committees as assigned.
• Coordinates and plans Career Fair, Open Houses, and other student-focused events.
• Supports Student committees as an advisor as assigned.
• Manages student organization activities for student groups.
• Serves on the Admissions and Academic Standards committees, and other committees as assigned.
• Participates in the planning of student pinning ceremonies and all college events.
• Provides support to faculty for instructional needs and provide support to the simulation center for ordering equipment and supplies, inventory, set-up, and scheduling.
• Provides office support, including but not limited to test/assignment proctoring. 

• Performs other related duties and participate in special projects as assigned.