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Research Program Administrator Jobs in Massachusetts

Harvard University

Program Administrator

Allston, MA · On-site

Through teaching and collaborative research, SEAS discovers, designs, and creates novel ... Paulson School of Engineering and Applied Sciences (SEAS) seeks a part-time Program Administrator ...

Harvard University

Program Administrator

Allston, MA · On-site

Through teaching and collaborative research, SEAS discovers, designs, and creates novel ... Paulson School of Engineering and Applied Sciences (SEAS) seeks a part-time Program Administrator ...

Massgeneralbrigham

Program Administrator

Boston, MA · On-site

As a not-for-profit, we support patient care, research, teaching, and community service, striving ... Job Summary Under the oversight of the Residency Program Manager, the Program Administrator ...

Mass General Brigham

Program Administrator

Boston, MA · On-site

As a not-for-profit, we support patient care, research, teaching, and community service, striving ... Job Summary Under the oversight of the Residency Program Manager, the Program Administrator ...

Dana-Farber Cancer Institute

The Program Administrator will communicate and coordinate with faculty, conduct programs and ... We conduct groundbreaking research that advances treatment, we educate tomorrow's physician ...

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Research Program Administrator information

What is a research program administrator?

Research Program Administrators are professionals who manage and coordinate research projects or programs within academic, healthcare, or scientific organizations. They handle administrative tasks such as budgeting, compliance with regulations, grant management, and communication among project teams. Their role is crucial for ensuring that research projects run smoothly, meet deadlines, and adhere to funding and ethical guidelines. They often act as a liaison between researchers, sponsors, and institutional leadership to support the overall success of research initiatives.

How does a research program administrator typically collaborate with principal investigators and research teams?

A Research Program Administrator plays a key liaison role, working closely with principal investigators (PIs) and research teams to ensure that projects run smoothly. They assist with grant administration, budgeting, and compliance, making sure all regulatory and funding requirements are met. Regular meetings, clear communication, and proactive problem-solving are essential, as they coordinate between researchers, finance departments, and institutional review boards. This collaboration is crucial for identifying potential challenges early and supporting the research team in achieving their objectives.

What are the key skills and qualifications needed to thrive as a research program administrator, and why are they important?

To thrive as a Research Program Administrator, you typically need experience in project management, budgeting, and grant administration, often supported by a bachelor’s or master’s degree in a relevant field. Familiarity with research compliance systems, grant management software, and institutional review board (IRB) procedures is important. Strong organizational skills, attention to detail, and effective communication help coordinate teams and ensure regulatory adherence. These skills ensure research programs run smoothly, comply with regulations, and achieve their objectives efficiently.

What is the difference between Research Program Administrator vs Research Coordinator?

AspectResearch Program AdministratorResearch Coordinator
CredentialsBachelor’s degree often required; certifications like CRA or research administration certificates beneficialBachelor’s degree typically required; relevant research or clinical certifications may be advantageous
Work EnvironmentAdministrative offices, research institutions, universitiesClinical settings, laboratories, research sites
Employer & Industry UsageResearch institutions, universities, government agenciesHospitals, clinical research organizations, academic medical centers
Common Search & ComparisonOften compared for administrative roles overseeing research programsCompared for roles coordinating research activities and participant management

The Research Program Administrator and Research Coordinator roles share similarities in educational background and work environments but differ mainly in scope. The Research Program Administrator manages overall research programs and administrative tasks, while the Research Coordinator focuses on day-to-day research activities and participant coordination. Both roles are essential in research settings, but their responsibilities and focus areas vary.

Research Program Administrator jobs near you

Program Administrator

Boston, MA • On-site

Dana-Farber Cancer Institute
Health Care and Social Assistance • 1 - 5K employees
Learn more about Dana-Farber Cancer Instituteexternal

$77K - $92K/yr

Full-time

Posted yesterday

New

Dana-Farber Cancer Institute rating

8.3

Company rating: 8.3 out of 10

Based on 21 frontline employees who took The Breakroom Quiz

Job description

Under limited supervision, the Program Administrator II provides operational and complex administrative support to the program. The Program Administrator II coordinates programs to ensure that implementation and prescribed activities are carried out following specified objectives and may assist in the development of new or revision of program goals and objectives. The Program Administrator II represents the program in promotional efforts, cross-functional collaboration, prepares detailed program reports, analyzes data, and provides insights for program improvement.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
 

Primary Duties and Responsibilities:

1. Provides operational and complex administrative support in the development and implementation of program functions.
2. Staffs or leads program meetings including preparing agendas, generating minutes, following up on action items and supporting related program initiatives and projects.
3. May lead or supervise program administrative staff providing guidance and mentorship.
4. May be responsible for maintaining program databases, collecting and analyzing data, and preparing reports to track program progress and outcome.
5. Serves as a central point of contact between staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative matters.
6. Represents the program in promotional efforts and in cross-functional collaboration.
7. Plans and executes seminars, meetings, and special projects.
8. Triage inquiries and provide general problem resolution related to program with appropriate level of urgency.
9. Maintains and manages processes associated with varied programs, projects, and events.
10. May evaluate program effectiveness to develop improved methods.
11. May assist in the development of new or revision of program goals and objectives.
12. Produces and manages program-wide communications for program members and relevant stakeholders.
13. May be responsible for promoting the program through various channels such as social media, email newsletters or community outreach efforts.
14. May develop or update content for websites and social media platforms.
15. Keeps all members of the team up to date with relevant program information.
16. Supports program leadership in evaluation of current needs, considers future growth and identifies plans for developing appropriate initiatives to support the Department’s infrastructure (i.e., process improvement, etc.).
17. In collaboration with the management, routinely gathers stakeholder feedback, addresses concerns or feedback, and escalates critical issues.
18. As part of programmatic work may support and assist institute-wide cross-departmental projects and initiatives.
19. May monitor budget, track expenditures/transactions, and handle financial administration projects as it pertains to the program.
20. May work on special assignments and projects as needed.

Knowledge, Skills and Abilities:

• Excellent written and oral communication skills.
• Advanced knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe.
• Knowledge of trends, issues, and accepted practices relevant to the position.
• Excellent attention to detail skills.
• Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
• Must possess the ability to independently solve problems, maintain confidentiality and pay attention to detail.
• Demonstrated ability to take initiative.
• Excellent ability to organize, prioritize and follow-through. 
• Ability to manage projects with direct supervision.
• Ability to apply independently a wide variety of policies/ procedures where specified guidelines may not exist.

Minimum Job Qualifications:

Minimum Education:
High School Diploma required.  Bachelor’s degree preferred.
Minimum Experience:
5 years of experience working in a medical or scientific research setting or comparable technology-oriented business environment required; of which 2 years must be in a program coordination /administration role.

Supervisory Responsibilities:

Yes, may lead or supervise program administrative staff.

Patient Contact:

None

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.  

EEO Poster.

Pay Transparency Statement

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.

For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).

$77,290.00 - $92,690.00

What Dana-Farber Cancer Institute employees say

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About Dana-Farber Cancer Institute

Sourced by ZipRecruiter

Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Industry

Health care and social assistance

Company size

1,001 - 5,000 Employees

Headquarters location

Boston, MA, US

Year founded

1947

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