ZipRecruiter

Log In

2

Remote Procurement Assistant Jobs in Oklahoma (NOW HIRING)

ABB

Senior Leader, U.S. Trade Compliance Program

OK · Remote

Remote {#LI-Remote} This role is contributing to the Country Trade Compliance group in the United ... Partner with the LTCOs and local business functions, such as logistics, procurement, engineering ...

New

ABB

Senior Leader, U.S. Trade Compliance Program

OK · Remote

Remote {#LI-Remote} This role is contributing to the Country Trade Compliance group in the United ... Partner with the LTCOs and local business functions, such as logistics, procurement, engineering ...

New

All JobsProcurement JobsRemote Procurement Assistant JobsRemote Procurement Assistant Jobs in Oklahoma

Remote Procurement Assistant information

What does a remote procurement assistant do?

As a Remote Procurement Assistant, your typical day involves processing purchase orders, communicating with vendors, and supporting contract administration through digital platforms. You’ll often coordinate with internal departments to clarify requirements, monitor inventory levels, and solve any delivery or invoicing issues that arise. The work is highly collaborative, relying on regular email, video conferencing, and project management tools to stay connected with both teammates and suppliers. This role offers continuous learning, as you’ll gain exposure to various facets of procurement and can often advance into roles with greater responsibilities over time.

What are the key skills and qualifications needed to thrive as a remote procurement assistant?

To thrive as a Remote Procurement Assistant, you need strong organizational skills, attention to detail, and a background in supply chain management or a related field. Familiarity with procurement software such as SAP Ariba or Coupa, and experience with spreadsheets or ERP systems are often required. Excellent communication, proactive problem-solving, and the ability to work independently in a virtual environment are valuable soft skills for this role. These capabilities ensure effective supplier coordination, accurate purchasing, and efficient support to procurement teams across locations.

What is a remote procurement assistant?

A Remote Procurement Assistant supports a company's purchasing and supply chain operations from a remote location. Their responsibilities typically include sourcing suppliers, managing purchase orders, negotiating prices, and ensuring timely delivery of goods or services. They may also assist with inventory tracking, vendor communication, and compliance with procurement policies. Strong organizational skills, attention to detail, and proficiency in procurement software are often required.

What are the most commonly searched types of Remote Procurement jobs in Oklahoma? The most popular types of Remote Procurement jobs in Oklahoma are:
What are popular job titles related to Remote Procurement Assistant jobs in Oklahoma? For Remote Procurement Assistant jobs in Oklahoma, the most frequently searched job titles are:
What job categories do people searching Remote Procurement Assistant jobs in Oklahoma look for? The top searched job categories for Remote Procurement Assistant jobs in Oklahoma are:
Remote Procurement Assistant jobs near you
Infographic showing various Remote Procurement Assistant job openings in Oklahoma as of August 2026, with employment types broken down into 75% Full Time, and 25% Contract. Highlights an 100% Remote job distribution.

Vendor Account Administrator

Weidner Apartment Homes

Oklahoma City, OK • On-site, Remote

$18.50 - $25/hr

Full-time

Posted 12 days ago

Weidner Apartment Homes rating

7.0

Company rating: 7.0 out of 10

Based on 21 frontline employees who took The Breakroom Quiz

130th of 201 rated real estate companies

Job description

Position Summary:
A Vendor Account Administrator provides comprehensive administrative and financial support across all departments operating under the Chief Information Officer, including Marketing, Software Systems, Procurement & Contracts, Project Management, People Service, IT, and Security & Communications. This role is a remote and will serve as a central coordination point for departmental invoicing, vendor relations, account reconciliation, and budget tracking - including making purchases on behalf of various departments, ensuring all procurement activities align with company purchasing policies and budgetary guidelines - while maintaining financial accuracy and operational efficiency.
Primary Responsibilities:
  • Process and manage accounts payable for all CIO divisional invoices, ensuring accurate general ledger coding, timely approval routing, and on-schedule payment in accordance with company policies and vendor terms
  • Perform monthly account reconciliation for all CIO division cost centers, identifying discrepancies, researching root causes, and working with appropriate stakeholders to resolve outstanding items promptly
  • Communicate professionally and proactively with external service providers, vendors, and contractors regarding billing inquiries, payment status updates, and account-level questions to maintain positive working relationships
  • Develop and maintain a working knowledge of vendor account structures, contract terms, and billing cycles across all CIO departments to ensure invoices are processed accurately and in alignment with negotiated agreements.
  • Gather, organize, and summarize vendor payment history and transaction records to support internal audit preparation, budget reviews, and ad hoc reporting requests from department leadership
  • Conduct budget-to-actual comparisons for all CIO department budgets on a recurring basis, clearly documenting and reporting variances to department heads and the CIO for timely corrective action
  • Assist with cross-departmental tasks and special projects as directed by the CIO and individual department managers, adapting priorities to meet evolving business needs and deadlines
  • Assist the People Services department with invoice processing for HR-related vendors and services, support ordering needs including office supplies, onboarding materials, and other departmental requests, and ensure all purchasing documentation is accurately completed and submitted in accordance with company policies
  • Support the Procurement & Contracts team with purchase order tracking, and the preparation of vendor onboarding and compliance paperwork
  • Coordinate with the Software Systems team to track software subscription invoices, monitor license renewal schedules, and reconcile SaaS billing statements against approved contracts and usage records
  • Assist the Project Management team with project-level expense tracking, budget reporting, and document organization to ensure accurate financial visibility throughout the project lifecycle
  • Support the Marketing department with invoice processing for advertising placements, creative services engagements, and media vendor payments, ensuring proper property/ departmental coding and approval workflows
  • Process and route IT department invoices for approval, assist with IT-related purchasing requests including preparing purchase requisitions and obtaining necessary supporting documentation, and serve as a primary point of coordination between the IT department, Finance and Procurement to ensure accurate general ledger coding, timely approvals, and adherence to company purchasing policies
  • Assist the Security & Communications department with billing management for security systems providers, telecommunications carriers, and communications services vendors
  • Respond accurately and in a timely manner to internal stakeholders across CIO departments regarding budget inquiries, payment status, and vendor account details
  • Support month-end and year-end financial close activities for the CIO division, including accrual preparation, documentation submission, and coordination with the Accounting team
  • Perform other related duties as assigned by management in support of the CIO Division's operational and strategic objectives

Qualifications:
  • 4+ years of experience in accounts payable, administrative support, or financial operations support required
  • 2+ years supporting or managing budgets and financials and reporting
  • Extensive and strong experience with MS Products (Word, Excel, PowerPoint, and Outlook)
  • Extensive and strong experience utilizing cloud-based SaaS tools
  • Strong interpersonal, verbal and written communication skills
  • Strong project coordination and decision-making skills
  • Demonstrates capacity for organization, attention to detail, prioritization, and documentation
  • Willingness to take ownership and show initiative with minimal supervision or direction
  • Ability to work effective on a team or alone, and work cooperatively with all level of associates
  • A high level of integrity, professionalism, and attention to detail
  • Follow Weidner's Mission, Vision and Values and comply with all Weidner policies and procedures as well as all Fair Housing, local, state/province, and federal laws
  • Prompt, regular attendance
  • Work effectively and cooperatively in a team environment and/or independently
  • Must agree to a criminal background check and sign an agreement for voluntary drug testing
  • Valid and current driver's license, vehicle and vehicle insurance
  • Ability to travel as required, up to 5% of the time

What Weidner Apartment Homes employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply