Do you love payroll? Do you have law firm payroll experience? Would you like to work with one of the top law firms in the US? If so, R & W Group has a great new opportunity! This is a fully remote position that can be in one of 24 states.
Note that you MUST be in the US. One of our favorite law firm clients is looking for a Senior Payroll Specialist to manage the accurate and timely processing of all U.S. payrolls, including multi-state payroll compliance, year-end reporting, and payroll-related reconciliations. This role partners closely with Human Resources, Benefits, and Accounting and requires strong payroll expertise, attention to detail, and the ability to manage multiple priorities in a fast-paced professional services environment.
Key Responsibilities
- Manage end-to-end processing of all U.S. payrolls, including multi-state payrolls, ensuring accuracy and timeliness.
- Review and approve employee tax elections, direct deposit changes, deductions, final pay, and PTO payouts.
- Analyze payroll data to identify and resolve discrepancies before payroll processing.
- Ensure compliance with federal, state, and local payroll tax and wage laws, including multi-jurisdiction requirements.
- Support payroll audits and maintain internal controls and audit-ready payroll records.
- Prepare payroll workpapers, uploads, reconciliations, and supporting documentation for each payroll cycle.
- Partner with Human Resources on salary changes, leave administration, onboarding, and terminations.
- Coordinate with Benefits to ensure accurate payroll deductions.
- Work with Accounting to resolve payroll issues and support accurate general ledger posting.
- Maintain payroll tracking tools and reconciliation documents, including manual check logs.
- Respond to employee and management payroll inquiries and explain payroll calculations and deductions clearly.
- Complete employment verifications as requested.
- Stay current on payroll tax regulations, wage and hour laws, and FLSA requirements.
Qualifications
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
- Minimum of 8 years of progressive payroll experience required.
- Experience in a law firm or professional services environment strongly preferred.
- CPP certification preferred; FPC certification accepted.
- Strong experience processing multi-state payrolls and managing related tax compliance.
- Proficiency with UKG (formerly Kronos/Ultimate Software) or a similar enterprise payroll/HRIS platform.
- Advanced Excel skills, including VLOOKUP/XLOOKUP, data validation, and CSV/template creation.
- Ability to troubleshoot payroll system, interface, and file transmission issues.
- Strong understanding of payroll taxes, gross-to-net calculations, payroll accounting, and wage and hour compliance.
- Experience preparing payroll journal entries and reconciling payroll liability accounts.
- Strong analytical, organizational, and problem-solving skills with excellent attention to detail.
- Ability to manage multiple payroll cycles and meet strict deadlines.
- Excellent written, verbal, and interpersonal communication skills with a client-service mindset.
- Ability to handle confidential information with discretion and professionalism.
- Flexibility to work additional hours during peak payroll periods and year-end processing.
- Reliable team player who can work independently and collaboratively in a fast-paced environment.
Solid compensation ($63 - $90k, depending upon experience, plus OT and a potential annual bonus). You would be working a 37.5-hour work week. Great benefits including health insurance. Great team. Apply online or register with us at www.r-wgroup.com.