Remote Inventory Management Jobs in Ocoee, FL (NOW HIRING)

Looking for an organized, charismatic Group Sales Coordinatorto join our growing CoolVacay department!

Work Type: Full-time. Hourly. Year-round.

Work Schedule: Monday-Friday. 9AM-5PM (EST).

Location: Fully remote. May have to work in different time zones.

Experience with inventory mapping, PMS configuration, or distribution management is highly desirable.

Robust benefits package available.

Position Summary:

The Group Sales Coordinator supports the Group Sales team through administrative coordination, contractpreparation, group bookingmanagement,CRMmaintenance,and clientcommunications to ensure a seamless sales process. This role manages a variety of group segments, including sports teams, weddings, corporate groups, andspecial events. As both a support and sales position, the Group Sales Coordinatoris responsible foractively prospecting, generating new business opportunities, and building strong client relationships. The ideal candidate is a self-motivated, result drivenprofessionalwho iscomfortablesteppingoutsidetheir comfortzonetodriverevenuegrowth.

Success in this role requires strong organizational, communication, and multitasking skills, along with a proactive approach to problem solving. This individual is a team player who willingly supports colleagues and contributes to the overall success of the department.

Key Responsibilities

• Prospectanddevelopnewgroupbusinessthroughoutboundsales,networking,referrals,andleadgeneration.
• Enter,modify,updateandmaintaingroupblocksinsystemstoensureinventory,staydates, cancellation policy, deposit requirements, and booking procedures toreflect accuratelythe contracted terms.
• Respondtoandqualifygroupsalesinquiries;prepareproposalsandpricing.
• Negotiatecontracts,rates,andconcessionswhilemaximizingprofitability.
• Maintainstrongrelationshipswithgroupbookingclients.
• Conductsiteinspectionsandhotelpresentations.
• CollaboratewithRevenueManagementonpricing,inventory,anddisplacementdecisions.
• CoordinatewithOperationsandEventServicestoensuresuccessfulgroupexecution.
• MaintainCRMrecords,forecasts,andsalespipeline.
• Prepareproductionreports,revenueforecasts,andsalesupdates.
• Generatereportsandprovideadministrativesupport.
• Trackdeposits,cutoffdates,concessions,andeventdocumentation.
• Coordinateroominglists,billing,andspecialrequestswithhoteldepartments.
• Communicatingwithresortsregardinganyspecialguestrequests.
• Performotherdutiesasassigned.
  

Qualities & Characteristics

• Maintain flexibility to support departmental priorities and changing business needs.
• Exceptional attention to detail.
• Stronganalyticalandproblem-solvingskills.
• Excellentorganizationalandtimemanagementabilities.
• Abilitytoprioritizemultipleprojectswhilemeetingdeadlines.
• Strongcomputeraptitudeandwillingnesstolearnnewtechnology.
• Excellentverbalandwrittencommunicationskills.
• Abilitytoidentifyinconsistenciesandimplementsolutions.
• Comfortableworkingindependentlywhilecollaboratingacrossdepartments.
• Abilitytoremainorganizedinafast-paced,deadline-drivenenvironment.
• Exceptionalcustomerserviceandclientrelationshipmanagement.
  

Preferred Qualifications

**Kindly be advised that all educational credentials listed on your resume will be subject to verification and validation.**

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Hospitality, Business, Information Systems, or related field preferred.
• Two or more years of experience in hospitality operations, inventory management, revenue management, reservations, property management systems, or group sales preferred.
  
• Experience working with vacation rental software, OTAs, or channel management platforms preferred.
• Experience with inventory mapping, PMS configuration, or distribution management is highly desirable.
  

Company Culture

• Celebrate Success
• Strive for Excellence
• Seek to Understand
• Adapt Quickly
• Tell the Truth
• Change Champions
• Human Centric