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Saguaro Lake Guest Ranch is looking for an outgoing Events Administrative Assistant to join our team. We are located just 15 min north of Mesa, AZ in a picturesque setting right next to Saguaro Lake. This role will assist with all pre-planning related to our onsite weddings, groups, and general ranch operations. This position is crucial for assisting in pre-event administration, organizing operations, as well as, day-of coordination of projects. You are a detail-oriented event professional with a passion for providing 5-star customer service, are looking for a company that welcomes you like family and will support your professional development!

This role does require weekend availability.

What will you be doing?

• Screen and respond to event inquiries, such as Weddings, group retreats, family reunions, day groups etc.
• Supporting the events manager to make sure that each event has the information, correspondence and resources needed to be successful
• Daily communication with wedding hosts and group planners to assure all needed information is submitted in time and deadlines are met
• Help prepare for events as directed by events manager and assist in the execution of such event day of
• Support the Front Desk and learn all ranch operations to step in when needed and grow within the company
• Interact with our amazing staff and guests, in a professional and friendly manner, when onsite

Qualifications

• 3+ years of experience in a customer facing role
• 2+ years of experience in an administrative role
• 1+ year in an event based role preferred
• Bachelors' degree preferred, but not required
• Intermediate Google Docs, Sheets & Drive experience
• Hospitality industry experience preferred but not required
• Strong attention to detail
• A "can-do" attitude and team player

What Saguaro Lake Ranch Offers

• Beautiful Facility and breathtaking setting
• Company Sponsored Events (E.g., Annual Team Member Retreat)
• The Most Amazing Coworkers Around
• Based on availability access to the Ranch’s activities such as Kayaking, paddle boarding and other lake/river activities
• Great work/life balance
• Career Development Pathways
• Health Benefits, Paid Time Off, 401k
• Bonus Pay twice a year
• And much more!

Saguaro Lake Ranch deeply values diversity and what it brings to our communities and our organization.

Everyone is welcomed here, regardless of how you look, your physical abilities, where you come from, when you were born, what you believe in, how you identify, who you love, how you think, and whether or not you have served.

We seek to create a culture where each person feels heard, supported, and engaged in a positive, empathetic way.

All your information will be kept confidential according to EEO guidelines.

We are a historic guest ranch built in 1930 with a long tradition in showing guests from all over the world a little of the Old West. Sitting on the banks of the Salt River and in the shadows of the Goldfield Mountains, the ranch is located just 40 minutes northeast of Phoenix in the Tonto National Forest. The ranch has been owned by the same family for nearly 75 years.

Our 20 cabins have a rustic charm, each with their own bathrooms and yet purposefully lacking televisions or phones. Our main lodge is stunning with a four-sided fireplace in the living room and a real Saguaro cactus skeleton in the center of our dining room where we serve delicious meals made from scratch. Guests take part in a number of activities including horseback riding, hiking, kayaking, swimming in the pool, relaxing on their porch, or playing any number of games on the lawn.

We are a small Bed & Breakfast guest lodge along the lower Salt River with a distinct southwestern atmosphere. Along with our bed and breakfast guests, we also welcome corporate meetings, schools, weddings, and private family groups where we can serve all meals during their stay. With 20 guest cabins, we can accommodate up to about 60 guests depending on the dynamics of the group.

We offer horseback riding from Oct to May each year. To beat the heat, we offer kayaking, paddle boarding, and tubing in the summer months on the Lower Salt River, and kayaking on Saguaro Lake in the fall / winter and early spring. We encourage all of our employees to enjoy these experiences on their time off and offer employee discounts to do so. Just some of the perks of working at this lovely hidden gem in Mesa, AZ. The Ranch is a truly special place and we are looking for a special person to fill this position!