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Office of the Illinois Secretary of State, Alexi Giannoulias

Job Title: Information Systems Advisor II - Data Governance & Compliance

Division: Business Services

Union: IFT

Location: 501 S 2nd St, Springfield, IL - Sangamon County

Salary: Range $8,020 to $14,138 - commensurate with experience

Benefits: https://cms.illinois.gov/benefits/stateemployee.html

Attention: Applicants must be authorized to work in the United States; the Office of the Secretary of State will not complete certification and/or sponsorship requests.

Acts independently in a senior technical role providing advanced technical leadership, policy implementation support, and supervisory oversight for the agency’s data governance and compliance functions; responsible for establishing and maintaining data standards, ensuring compliance with ILSOS and statewide cybersecurity requirements, and implementing NIST-aligned data handling practices; supervises data governance analysts and technical staff, leads development of governance frameworks, oversees metadata and classification programs, and ensures the secure and compliant management of data across the agency. Requiring both technical depth and policy-driven leadership.

• Data Governance Leadership & Framework Development-Leads the design, implementation, and continuous improvement of data governance frameworks, policies, and standards; Establishes data classification rules, metadata standards, stewardship models, and compliance controls; Ensures governance practices align with enterprise architecture, ILSOS IT policies, and agency objectives; Supports additional governance, compliance, or technical initiatives as requested to implement using for example Purview policies, Azure Policy, and Logic Apps.
• Team Supervision & Staff Development-Supervises data governance analysts and compliance-focused technical staff; Assigns work, reviews deliverables, conducts performance evaluations, and provides coaching and mentorship; Oversees staff training, cross-training, and skills development related to governance, compliance, and secure data handling.
• Security, Compliance, and NIST-Aligned Practices-Ensures data governance and compliance activities adhere to NIST-aligned security requirements, ILSOS and statewide cybersecurity standards, and privacy regulations; Coordinates with cybersecurity on risk assessments, control implementation, access reviews, and policy updates; Oversees secure data handling procedures, retention/purge schedules, data sharing agreements, and audit readiness by implementing governance tools such as Microsoft Purview.
• Cross-Functional Coordination & Stakeholder Engagement-Collaborates with Data Analytics & BI, Data Operations & Support, Application Development, and business units on governance implementation and compliance validation; Works with stakeholders to define authoritative data sources, standard KPIs, and documentation expectations; Supports enterprise projects by advising on compliance requirements, policy impacts, and secure data design by using data quality frameworks to support Medallion architecture for example of Azure platform.
• Quality Assurance & Continuous Improvement-Establishes quality measures for governance deliverables such as metadata accuracy, classification consistency, and compliance reporting; Identifies opportunities to automate compliance controls, increase documentation consistency, and improve data management maturity; Evaluates and recommends enhancements to governance tools, catalog systems, and documentation processes; Participates in special projects and contributes to practice-wide improvements within the Enterprise Data Practice for example Azure Data Factory, and Synapse pipelines.
• Performs other duties as assigned.

Requires knowledge, skill, and mental development equivalent to the completion of two years of college, with coursework in the computer science field AND 4.5 years of experience with technical systems and/or programming experience and/or IT project management, including at least 1-year supervisory experience or any equivalent combination of education and experience.

• Requires extensive knowledge of systems design and implementation, including the way programs are written, compiled, and tested, the methods of operating computers, and the way data is transcribed into a suitable form and has an appreciation of the wider business context for those programs.
• Requires excellent oral and written communication skills for effective engagement with colleagues and internal users/customers.
• Requires extensive knowledge necessary to effectively perform the ability to exercise sound judgement in analyzing, evaluating, and solving problems of a procedural, organizational, administrative, and/or technical nature.
• Requires the use and understanding of appropriate methods, tools, applications, and processes to demonstrate a rational and organized approach to work.
• Requires awareness and adherence to organizational standards for security, privacy, and ethics. Requires extensive knowledge of the devices for capturing data for computers and the means available for receiving and transmitting data from remote locations to a computer.
• Requires extensive knowledge of the principles and techniques of computer system documentation.
• Requires the desire to seek to identify learning and professional development opportunities.
• Requires extensive knowledge of the advantages and limitations of computer communication, and information retrieval systems as management information tools.
• Requires the ability to follow oral and/or written instructions and to carry out routine operations, once established, without further instructions.
• Requires the ability to organize facts and findings, analyze data logically and to present results with clarity and comprehension, orally and in written or graphic form.
• Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions within the class.
• Requires the ability to lift, carry, and push/pull 0-50lbs.

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.