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Projects Assistant Jobs in Illinois (NOW HIRING)

Scout Partners

Project Assistant

Chicago, IL · On-site

$40K - $45K/yr

Project Assistant A well-established Chicago law firm is seeking a polished, dependable, and ... Handle special projects and additional administrative responsibilities as assigned. Qualifications ...

Helm Group

Project Assistant

Freeport, IL · On-site

$55K - $70K/yr

... projects. Skills / Responsibilities: * Organize and manage project documents, including drawings, submittals, contracts, etc. * Prepare various forms and reports as directed by Project Managers ...

FTI Consulting, Inc.

Project Assistant

Chicago, IL

$72K - $143K/yr

Regularly review status of e-billed projects * Interface with client facing professionals and Segment Finance staff to assist with risk assessment as part of monthly close process How You'll Grow We ...

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Projects Assistant information

What does a projects assistant do?

A Projects Assistant supports project managers and teams by handling administrative tasks, coordinating schedules, preparing documentation, and assisting with communication among team members. They help ensure projects run smoothly by tracking progress, updating records, and managing logistics such as meetings and materials. This role often requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

How does a projects assistant typically collaborate with project managers and other team members?

As a Projects Assistant, you’ll regularly support project managers by coordinating schedules, preparing documentation, and assisting with communication between stakeholders. You may be responsible for maintaining project tracking systems, organizing meetings, and ensuring that team members have the resources they need. Collaboration is often dynamic, with frequent check-ins and updates, making strong organizational and interpersonal skills essential. This role offers a great opportunity to learn about project workflows and develop relationships across multiple departments.

What are the key skills and qualifications needed to thrive as a projects assistant, and why are they important?

To thrive as a Projects Assistant, you need strong organizational skills, attention to detail, and typically a degree or experience in business administration or a related field. Familiarity with project management software (such as Asana, Trello, or MS Project), Microsoft Office Suite, and sometimes basic data analysis tools is often required. Excellent communication, time management, and problem-solving abilities set standout candidates apart. These skills are crucial for efficiently supporting project managers, coordinating tasks, and ensuring project milestones are met on time.

What is the difference between Projects Assistant vs Project Coordinator?

AspectProjects AssistantProject Coordinator
ResponsibilitiesSupports project tasks, manages documentation, assists with schedulingCoordinates project activities, manages timelines, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationLeadership, planning, stakeholder management, problem-solving
Work EnvironmentOffice setting, administrative support rolesOffice or on-site, active project involvement
Common UsageEntry to mid-level support roles in projectsMid-level roles with more responsibility for project delivery

While both roles support project activities, a Projects Assistant primarily provides administrative and logistical support, whereas a Project Coordinator takes on more active management and coordination responsibilities to ensure project success.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring post-secondary education or relevant certifications. Strong organizational, communication, and computer skills are important, along with experience in project management tools like Microsoft Office or project tracking software. Gaining experience through internships or entry-level positions can also improve job prospects.

How much is a projects assistant paid?

The salary of a projects assistant typically ranges from $35,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

Is a projects assistant a good entry level job?

A projects assistant role is often suitable as an entry-level job, providing opportunities to develop skills in project coordination, communication, and organization. It typically requires basic administrative skills and familiarity with project management tools, making it accessible for those starting their careers in project support or administration.

What are the most commonly searched types of Projects jobs in Illinois?

The most popular types of Projects jobs in Illinois are:

What cities in Illinois are hiring for Projects Assistant jobs?

Cities in Illinois with the most Projects Assistant job openings:

Projects Assistant jobs near you
Infographic showing various Projects Assistant job openings in Illinois as of August 2026, with employment types broken down into 84% Full Time, 14% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution.

Assistant Project Manager - Mission Critical - Chicago

Chicago, IL • On-site

Burns & McDonnell
Civil Engineering Construction • 10K+ employees
Learn more about Burns & McDonnellexternal

Full-time

Re-posted 17 days ago

Burns & McDonnell rating

8.1

Company rating: 8.1 out of 10

Based on 53 frontline employees who took The Breakroom Quiz

Job description

The Assistant Project Manager (APM) will assist project managers on a variety of projects of varying complexity, and/or will manage some smaller and less complex projects on their own. This position will manage and act as a coordinator and project liaison to the client, subcontractors, vendors, and other stakeholders, throughout the project. The APM will maintain document control, manage databases and coordinate and track project activities and communications to ensure project goals are accomplished within the prescribed timeframe and budget parameters

  • Assist global practice and engineering disciplines with overall efforts for Design-only and/or EPC projects.
  • Assist the Project Management team to administer request for proposal (RFP) package development, bid and selection process, and develop detailed scope of work documents for downstream contracts.
  • Manage Contractors' submittals, requests for information, supplemental design instructions, and site drawing logs.
  • Verify Contractor compliance including: quality, safety, environmental, environmental and material management programs.
  • Execute contracts including: change order management/ field change directives, approval of invoices, and management of schedules.
  • Assist with project controls efforts, including project cost reporting, scheduling, project work breakdown structure establishment, project set-up and closeout within the accounting system, and field progress tracking.
  • Assist with the development of internal and external reports including, project budgeting, cost reports, project cash flow forecast, and project status reports to all stakeholders.
  • Participate in internal and external project risk reviews and consult with Legal Department as required.
  • Close out contract and project documentation.
  • Adhere to Burns & McDonnell's safety programs, trainings, and policies, as well as promote and manage the Safety & Health performance of project team members and subcontractors.
  • Performs other duties as assigned.
  • Complies with all policies and standards.
  • Bachelor's degree in Engineering, Construction Management or related degree from accredited program and 5 years of applicable experience required.
  • Excellent written & verbal communication skills.
  • Strong analytical and problem-solving skills.
  • Ability to thrive in a fast paced, demanding work environment, ability to work overtime on short notice.
  • High proficiency using Microsoft Office.
  • Ability to work collaboratively with others (Owner's, Contractors, Project Managers, Engineers and Designers) in a multi-discipline project team environment to resolve design or drawing issues as appropriate and to accomplish objectives.

  • Experience with Primavera Contract Manager or similar change management software is preferred.

What Burns & McDonnell employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About Burns & McDonnell

Sourced by ZipRecruiter

Burns & McDonnell assists clients of all sizes and industries by providing extensive physical services ranging from assessments, integrated security solutions, and large security architecture designs. Services we typically provide include security and safety system design, threat, risk, and vulnerability assessments, security surveys, security master planning, compliance to federal security programs, independent validation and verification of integrated security system operations, management of installation and maintenance, and staff augmentation to develop and implement facility management and protection processes.

Industry

Civil engineering construction

Company size

10,000+ Employees

Headquarters location

Kansas City, MO, US

Year founded

1898

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