Project Review Jobs in Ladera Ranch, CA (NOW HIRING)

Childs Play is seeking a highly organized and proactive Construction Project Assistant to join our team. This individual will provide critical administrative and logistical support for ongoing construction projects and will play a key role in ensuring smooth communication and coordination between the office, field personnel, subcontractors, vendors and clients.
The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to anticipate and respond to project needs in a fast-paced environment. This role involves maintaining accurate documentation, overseeing material and equipment logistics, and supporting both the Operations Manager and executive leadership in project execution.
Key Responsibilities:
• Support staff in coordinating and tracking daily project activities
• Maintain and organize project documentation, including contracts, RFIs, submittals, change orders, and compliance records
• Schedule inspections, job site visits, and internal/external meetings
• Liaise with subcontractors, vendors, and clients to ensure adherence to project timelines and deliverables
• Assist with the preparation and distribution of meeting minutes, project reports, and other correspondence
• Monitor project schedules to ensure compliance with deadlines
• Assist with permit applications and agency coordination
• Track material orders and delivery schedules
• Support job cost tracking and invoice review
• Assist with bid preparation and submittal processes
• Read project plans to assist with bid preparation and submittal processes
Job Duties
The job responsibilities include, but are not limited to, the following:
• Provide administrative support for all construction projects
• Review and verify job folders for accuracy and completeness
• Maintain active communication with Crew Leaders and field staff
• Communicate directly with customers, vendors, and subcontractors
• Generate and maintain submittal logs and Dig Alert notifications
• Anticipate project requirements and resource needs
• Coordinate upcoming orders and purchases with Operations Manager and CEO
• Assist with generating and maintaining project folders, submittals, schedules, contract compliance, and daily logs
• Ensure accurate and timely recordkeeping for all project logs
• Maintain timeclock project data and appropriate class codes
• Track equipment rentals and maintain equipment rental logs
• Maintain delivery schedules and logs
• Coordinate rental equipment and materials orders
• Research and evaluate specialty or project-specific materials
• Evaluate and track all field and office expenditures
• Perform administrative support functions including phone coverage, filing, and basic office upkeep
Qualifications:
• 1–2 years of experience in construction administration or project coordination (preferred)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with construction management software (e.g., Procore, PlanGrid, Buildbook) is a plus
• Strong written and verbal communication skills
• Ability to read and understand construction documents and plans is required
• Strong organizational and time management skills
• Bilingual in English and Spanish is a plus
Physical Requirements
• Mobility: Frequent movement between office, field, and warehouse locations
• Lifting: Occasionally lift and carry up to 25 pounds (e.g., binders, small tools, or samples)
• Manual Dexterity: Operate standard office equipment and tools
• Vision and Hearing: Ability to read plans and hear clearly in high-noise construction environments
Professional Competencies:
• Demonstrates strong organizational and prioritization abilities
• Maintains professionalism in all internal and external interactions
• Collaborates effectively across teams and with external partners
• Exhibits initiative, accountability, and a proactive work ethic
• Follows company protocols and contributes to operational compliance
• Shows adaptability and a willingness to improve or learn new tools and processes
• Possesses sound judgment and decision-making capabilities
• Communicates effectively with clarity and professionalism
• Pays close attention to detail and accuracy in all tasks
• Reliable and punctual in attendance and task completion
Hourly Pay Range: $18.00/hr to $21.00/hr
Employment Type: Full-Time
Schedule: Mon-Friday 6:00 am-2:30 pm
Benefits
• Paid Holidays
• Paid Time Off (PTO)
• Retirement Plan
• Dental and Vision Coverage (subject to eligibility and plan terms)
Application Process