Project Intake Jobs in Toronto, ON (NOW HIRING)

Why you'll love working here:

• high-performance, people-focused culture

• our commitment that equity, diversity, and inclusion are fundamental to our work environment and business success, which helps employees feel valued and empowered to be their authentic selves

• learning and development initiatives, including workshops, Speaker Series events and access to LinkedIn Learning, that support employees' career growth

• membership in HOOPP's world class defined benefit pensionplan, which can serve as an important part of your retirement security

• competitive, 100% company-paid extended health and dental benefits for permanent employees, including coverage supporting our team's diversity and mental health (e.g., gender affirmation, fertility and drug treatment, psychological support benefits of $2,500 per year, parental leave top-up, and a health spending account).

• optional post-retirement health and dental benefits subsidized at 50%

• yoga classes, meditation workshops, nutritional consultations, and wellness seminars

• the opportunity to make a difference and help take care of those who care for us, byproviding a financially secure retirement for Ontario healthcare workers

Job Summary

The IT Project Management Office (PMO) at HOOPP (Healthcare of Ontario Pension Plan) is looking for a highly motivated Business Consultant to join our team!

The Business Consultant will support IT PMO across three key areas: coordinating the onboarding for new investment strategies, business analysis, project intake assessments and project management support for the delivery of key investment initiatives. Partnering with business and IT stakeholders, you will ensure work entering the portfolio is welldefined, appropriately assessed and estimated, and decisionready before execution.

In this role, you will focus on business analysis (approx. 60%), with additional responsibilities in Project Management and governance support (approx. 40%). As a Business Consultant, you will be apart of many initiatives on the plan and investment side, and partner with front, middle and back-office stakeholders to deliver investment-focused initiatives that improve HOOPP's performance and deliver on our strategic plan's objectives. You'll translate objectives into clear requirements, coordinate delivery with IT teams (architecture, governance risk and compliance, vendor management and information security) and business teams (investment management, finance, risk, and plan operations) to ensure work is assessed and delivered in accordance with IT processes. You'll also support end-to-end project management through planning, status reporting and risk/issue management. This exposure to various aspects of the business will allow you to learn the ins-and-outs of how HOOPP operates.

This role requires handson experience supporting capital markets and investment management initiatives across the fronttoback-office lifecycle

What you will do:

Project Work Intake

• Support the IT PMO work intake by coordinating assessment activities for incoming initiatives and enhancements

• Facilitate discussions to clarify business objectives, scope, assumptions, dependencies, risks, and delivery approach

• Provide guidance and carry about business analysis activities, facilitate solution and design discussions, and stakeholder interviews

• Present options, tradeoffs, risks, and recommendations clearly and concisely

• Work with multiple IT teams (architecture, information security, governance risk, legal, application owners, and vendor management) and business teams (investment management, finance, risk and plan operations) to support:

  • High-level solution assessments

  • Resource demand and capacity inputs

  • Orderofmagnitude cost and budget estimates

• Document and consolidate intake outputs to support funding, prioritization, and initiation decisions

• Conduct risk benefit analysis in clear technical and non-technical language

• Communicating progress with Stakeholders throughout the IT Intake lifecycle

• Ensure intake and initiation artifacts meet PMO standards and are suitable for governance and audit review

Onboarding New Investment Strategies

• Manage multiple new investment strategies at different levels of development

• Coordinate end to end activities required to onboard new investment strategies, working across stakeholders from investment management, finance and IT to drive operational readiness

• Leverage investment experience, communication and planning skills to ensure stakeholders are aware of new investment strategies that are being onboarded and the associated timelines

• Seek opportunities to improve solutions and optimize workflows and processes - trading and data workflows, automation of manual processes

• Manage stakeholder expectations by maintaining open communication between business and technical stakeholders and keeping relevant parties informed of progress.

Project Management & Governance Support

• Apply strong understanding of project delivery methodologies (waterfall, agile, hybrid) and the Software Delivery Life Cycle (SDLC) to support planning, execution and delivery of investment initiatives.

• Support audit readiness through clear documentation, traceability, and adherence with IT PMO processes and methodology

• Act as a strong facilitator and communicator across multiple business divisions and IT

• Proactively identify and action risks and issues that can impact project milestones

• Use MS Project Schedule and other project management and work tracking tools to build out project delivery schedules factoring in task dependencies, resource availability and IT PMO artifact gates

• Produce bi-weekly status reports and conduct project status meetings and project control committee meetings with key project stakeholders

What you bring:

• 8+ years of combined experience in business analysis, consulting, project management, or ITenabled delivery roles, including a minimum of 5+ years of handson project management experience. Previous experience working in pension funds or Fintech organizations is an asset.

• Demonstrated experience supporting IT work intake, assessment, and initiation, including estimates and budget inputs

• Strong understanding and experience with project management methodologies and lifecycle concepts

• Working knowledge of investment management and capital markets to support IT intake assessments, investment strategy onboarding, and cross-functional coordination with investments and IT teams

• Proven ability to work effectively across business, IT, and PMO environments

• Ability to translate complex technical and investment concepts into clear, decisionready insights for diverse stakeholders.

• Strong facilitation, analytical, and documentation skills

• Experience in building and maintaining PowerBI reports is a nice to have an asset

• Demonstrates structured, analytical, and strategic thinking, paired with clear communication and a collaborative, respectful working style.

• Experience working with developers to produce solutions that work for the business

• Prior involvement with third-party vendors, vendor management, internal and external operational audits

The actual base salary offered to the successful candidate may vary based on multiple factors including, but not limited to, individual's expertise and level of experience applicable to the role they are being offered.This role is eligible to participate in discretionary incentive plan(s), subject to the terms and conditions of the applicable incentive plan text.This job is for an existing vacancy.