ZipRecruiter

Log In

1

Program Support Administrative Assistant Jobs in Detroit, MI

Oakland Schools

Administrative Assistant

Waterford, MI · On-site

$18 - $24/hr

Administrative and Business Office Support/Administrative Assistant Date Posted: 8/20/2026 Location: Oxford Community Schools Maintenance Date Available: August 2026 District: Oxford Community ...

Oakland Schools

Administrative Assistant

Waterford, MI · On-site

$18.25 - $24.75/hr

Administrative and Business Office Support/Administrative Assistant Date Posted: 8/20/2026 Location: Oxford Community Schools Maintenance Date Available: August 2026 District: Oxford Community ...

Global Channel Management

Administrative Assistant

Warren, MI · On-site

$16.75 - $22.75/hr

Proficient in Microsoft office: word and excel programs Familiarity with software systems such as SAP & Louts Notes High School diploma or general education degree (GED) Administrative Assistant ...

Premier Aerospace Corp

Administrative Assistant

Detroit, MI · On-site

$16.50 - $22.25/hr

This role will provide administrative support to various departments and play a critical role in ... Training and development programs * A chance to be a part of a dynamic and growing company If you ...

Survice

Administrative Assistant

Macomb, MI

$25/hr

Since 1981, we have supported the DoD community, as well as Homeland Security, advanced ... Previous workings with programs such as DTS and ATAAPS is desired, but not required About Us ...

BLM Group

Administrative Assistant

Novi, MI

$17 - $22.75/hr

Proactive Services Administrative Assistant Department: Service FLSA Status: Non-Exempt Cost Center ... BLM programs to customers based on machinery they own (e.g., onsite support, training and ...

OM Group

Administrative Assistant

Keego Harbor, MI

$18 - $20/hr

Provide administrative support to Operations management as needed * Any other duties assigned by ... back of house software programs * Professional appearance * Long term candidate preferred

Legends Global

Administrative Assistant

Detroit, MI · On-site

$16.50 - $22.25/hr

Administrative Assistant The Administrative Assistant serves as the first point of contact for ... In addition to front office responsibilities, this role provides administrative support to the ...

Robert Half

Administrative Assistant

Detroit, MI · On-site

$19 - $22/hr

We are looking for a bilingual Administrative Assistant to provide high-level support to the Vice President at a university. This Contract position is ideal for an experienced administrative ...

next page

Showing results 1-20

All JobsProgram Support Administrative JobsProgram Support Administrative Assistant JobsProgram Support Administrative Assistant Jobs in Detroit, MI

Program Support Administrative Assistant information

See Detroit, MI salary details

$25.2K

$41.1K

$53.5K

How much do program support administrative assistant jobs pay per year?

As of Sep 9, 2026, the average yearly pay for program support administrative assistant in Detroit, MI is $41,088.00, according to ZipRecruiter salary data. Most workers in this role earn between $34,600.00 and $46,000.00 per year, depending on experience, location, and employer.

What does a program support administrative assistant do?

A program support administrative assistant provides administrative and clerical support for specific programs or projects within an organization. Their duties often include managing schedules, preparing reports, coordinating meetings, maintaining records, and assisting with communication between team members, often using office software like Microsoft Office or Google Workspace.

What is a program support administrative assistant?

A program support administrative assistant provides administrative and clerical support for specific programs within an organization. Their duties often include managing schedules, preparing reports, coordinating meetings, and assisting with program-related documentation, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

Administrative Assistant

Waterford, MI • On-site

Oakland Schools
Elementary and Secondary Schools • 501 - 1,000 employees
Learn more about Oakland Schoolsexternal

$18 - $24/hr

Full-time

Posted 21 days ago

Key responsibilities

  • Serve as a primary resource and liaison for parents, students, staff, and community members regarding facilities operations, maintenance requests, and custodial services

  • Maintain accurate facility maintenance records, assist with processing maintenance requests, and coordinate with appropriate departments

  • Assist with budget tracking, manage departmental financial activities, and process payments to vendors and contractors

Job description

Position Type:
Administrative and Business Office Support/Administrative Assistant
Date Posted:
8/20/2026
Location:
Oxford Community Schools Maintenance
Date Available:
August 2026
District:
Oxford Community Schools
Administrative Assistant
Facilities, Maintenance, and Custodial Operations
260 days; 8 hours/day
2026-27 School Year
Primary Function: To serve as confidential assistant to the administrator(s) in charge and to facilitate the mission of the school through effective communication, problem solving, and the provision of quality administrative support services.
Qualifications - Education & Experience:
  1. High school diploma required. Associates degree or equivalent combination of education and experience preferred.
  2. One (1) to three (3) years' administrative or office coordinator experience, preferred.
  3. Experience managing multiple priorities, maintaining efficient workflows, and meeting deadlines in a fast-paced environment.
  4. Experience and training which provide the following abilities, skills and knowledge:
    1. Knowledge of grammar, spelling, punctuation and mathematics to perform successfully in this position.
    2. Experience with payroll processing and financial record-keeping.
    3. Proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    4. Experience with student information systems and database management.
    5. Possess the keyboarding skills necessary to perform successfully in this position.
    6. Ability to establish priorities, resolve conflict, remain calm under stressful situations, and multi-task.
    7. Ability to compose clear, professional correspondence and reports.
    8. Ability to communicate with staff, students and community members in a courteous, tactful, and effective manner.
    9. Ability to operate standard office equipment including printers, scanners, and multi-line phone systems.
    10. Conflict resolution skills and ability to remain calm under pressure.
    11. Ability to work effectively with minimal supervision and make sound decisions.
    12. Flexible approach to changing priorities and emergency situations.
  5. Absolute commitment to maintaining privacy of student and personnel information in compliance with FERPA and other regulations.
  6. Professional customer service skills for interacting with parents, students, staff, and community members.
  7. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Essential Duties and Responsibilities:
  1. Community Relations & Support
    • Serve as primary resource/liaison for parents, students, staff, and community members regarding facilities operations, maintenance requests, and custodial services
    • Handle inquiries in FMX about building use, facility rentals, maintenance schedules, and facility policies
    • Provide administrative support to the Facilities Director and perform administrative assistance functions as needed
    • Manage correspondence, communications, and departmental documentation
  2. Facility Records & Work Order Management
    • Maintain accurate facility maintenance records, including work order tracking and completion documentation
    • Assist with processing maintenance requests and priority assignments
    • Assist with processing special facility needs and coordinate with appropriate departments
    • Maintain facilities records including contractor files, equipment maintenance records, and project documentation
    • Handle document filing, retention, and retrieval according to state requirements
    • Process public records requests related to facilities operations
  3. Incident & Safety Management
    • Process all incident reports related to facilities staff and building safety concerns (accidents, equipment failures, safety hazards)
    • Maintain documentation for insurance and liability purposes
  4. Budget & Financial Management
    • Assist Facilities Director with budget tracking and internal fund management
    • Manage all departmental financial activities including invoicing for contracted services, cash receipts, purchase order requests
    • Handle credit card reconciliation and departmental procurement account management
    • Process payments to vendors and contractors
  5. Inventory & Supply Management
    • Maintain inventory for facilities supplies (maintenance materials, custodial supplies, office supplies, equipment parts)
    • Order and track delivery of maintenance parts, cleaning supplies, tools, and safety materials
  6. Compliance & Regulatory Affairs
    • Assist with tracking building compliance activities, safety inspections, and regulatory requirements
    • Assist with monitoring staff certifications, training requirements, and safety protocols
    • Assist with coordinating state facility audits and regulatory reporting
  7. Payroll Processing
    • Process payroll for facilities department employees including maintenance staff
  8. Facilities Scheduling & Coordination
    • Coordinate facility use scheduling in FMX including building rentals, community events, and special facility needs
    • Assist with maintenance scheduling and project coordination
    • Assist with handling schedule changes due to emergencies or urgent repairs
    • Assist with coordinating with schools for facility maintenance during school hours
    • Support facilities-related training sessions and staff meetings
  9. Emergency & Safety Support
    • Assist with facility emergencies and coordinate with appropriate personnel
    • Assist with managing facility safety protocols and emergency procedures
    • Support emergency response procedures and crisis management
  10. Organizational Alignment
    • Support the district's vision and mission through efficient facilities operations
    • Promote safety, reliability, and customer service excellence
  11. Additional Responsibilities
    • Perform other facilities-related duties as assigned by the Director of Facilities, Maintenance, and Custodial Operations.

OESPA 2026-27 base hourly rate: $19.57
Reports to: Director of Facilities, Maintenance, and Custodial Operations
To Begin: August 2026 or ASAP
Attachment(s):
  • Official OCS Posting
Oakland Schools logo

About Oakland Schools

Sourced by ZipRecruiter

Oakland Schools is a regional service agency that offers support services to school personnel that are best delivered regionally and provide cost, size and quality advantages to those we serve. Oakland Schools is an autonomous, tax-supported public school district governed by Michigan General School Laws and is one of 56 intermediate school districts (ISDs) established in Michigan in 1962.

Industry

Elementary and secondary schools

Company size

501 - 1,000 Employees

Headquarters location

Waterford, MI, US

Year founded

1962

View All Oakland Schools Jobs

Apply