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Program Staff Assistant Jobs in Florida (NOW HIRING)

Ultimate LLC

Program Assistant

Pinellas Park, FL · On-site

$20/hr

Ultimate Staffing is actively seeking a dedicated and organized Program Assistant to join their client's team in Florida. This position is designed for a proactive individual who thrives in a ...

Florida Jobs

OPS STAFF ASSISTANT - 1 1

Tallahassee, FL · On-site

$15/hr

Ops Staff Assistant This position is responsible for processing multiple worksite reports (MWR) on ... Assign county codes to new employers on unclassified accounts to contribute to program contract ...

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Program Staff Assistant information

What are the duties of a Program Staff Assistant?

A Program Staff Assistant supports program operations by coordinating schedules, managing documentation, and assisting with communication between team members. They often handle administrative tasks such as data entry, filing, and preparing reports, and may use office software like Microsoft Office or Google Workspace. The role requires strong organizational skills and attention to detail to ensure smooth program execution.

What are the most commonly searched types of Program Staff jobs in Florida?

The most popular types of Program Staff jobs in Florida are:

What cities in Florida are hiring for Program Staff Assistant jobs?

Cities in Florida with the most Program Staff Assistant job openings:

Staff Assistant II, UTampa Online

Tampa, FL • On-site

University of Tampa
Colleges, Universities, and Professional Schools • 501 - 1,000 employees
Learn more about University of Tampaexternal

Full-time

Posted 21 days ago

Job description

If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center.
Position Details
STAFF ASSISTANT II, UTampa Online
Adult and Summer Academic Program and UTampa Online has a position for Staff Assistant II to assist with all administrative support duties. This position will report to the Director of Distance Learning.
RESPONSIBILITIES
  • General UTampa Online Support
  • Reporting for various tasks - for UTO related online development and enrollment information
  • Work with the Office of Public Affairs and Communication for website updates.
  • Work with campus partners on annual catalog updates/additions/edits.
  • Other duties as assigned.
  • Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with other cultures and backgrounds.
  • Manage some budget items such as UTO expense, travel, registration, technology subscriptions, etc.
  • Annual Budget planning - coordinate with UTO director.

UTampa Online (UTO):
  • Manage and track course development for UTO. This involves managing and updating an Excel spreadsheet.
  • Create course development progress reports using data collated from a spreadsheet.
  • Facilitate UTampa Online cohort meetings and UTO annual luncheon. This involves coordinating with other units in the University.
  • Responsible for stipend payments to faculty for online course development
  • Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with other cultures and backgrounds.

QUALIFICATIONS
1. Education: Bachelor's degree required
2. Experience: At least two years in a higher educational setting preferred
3. Technical Skills:
a. Two (2) years skilled administrative and/or office management
b. Proficiency with MS Office: Excel, Word, PowerPoint, Adobe Creative Cloud tools, and any database management tool
c. Knowledge of or the ability to quickly learn The University of Tampa software programs such as Workday and other relevant applications.
d. Willingness to embrace new technologies and innovative organizational practices.
4. Communication:
a. Excellent written, oral, interpersonal, and communication skills and the ability to establish priorities and manage time wisely.
b. Demonstrated excellence in customer service.
5. Project Management:
a. Ability to handle multiple tasks in a fast-paced environment.
b. Ability to analyze data and develop reports
c. Ability to establish priorities and manage time wisely.
d. Ability to meet deadlines.
e. Contribute to process improvement.
WORK SCHEDULE
Monday-Friday, 8:30 a.m. to 5:00 p.m.
Summer: Monday-Thursday, 8:00 a.m. to 5:30 p.m.
Occasional evenings and weekends may be required.
Submission Guidelines
To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.
Background Check Requirements
Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.
Additional Information
This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

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