Program Planning Assistant Jobs in Calgary, AB (NOW HIRING)

Fueling Brains is a growing, vibrant organization poised to change the narrative of Education. We are looking for individuals who are passionate about transforming the world of education through a holistic, whole-brain approach to the development of young children. Children impacted by our program will grow into well-rounded, well-regulated, and joyful adults who serve their community and shape the future. We bring together the best of educational science, technology, and childcare expertise to unveil the child's infinite potential.

OVERVIEW:

The Assistant Center Director supports the Center Director in the day-to-day operations of the academy, helping to ensure a safe, nurturing, and engaging environment for children, families, and staff. This role provides operational, administrative, and leadership support across all areas of the center while serving as a key point of contact for educators and families.

Working closely with the Center Director, the Assistant Center Director helps maintain compliance with licensing regulations, supports staff development, oversees daily operations, assists with enrollment and parent engagement, and contributes to achieving the academy's educational and business goals. This position is ideal for an experienced early childhood educator who is passionate about leadership and ready to grow into a Center Director role.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Operational & Program Management:

• Support the daily operations of the academy, ensuring compliance with company policies, procedures, licensing requirements, and health and safety standards.
• Assist with classroom coverage, staff scheduling, and daily operational planning.
• Support enrollment initiatives through campus tours, follow-up with prospective families, and community outreach activities.
• Assist in implementing developmentally appropriate, inclusive, and engaging learning programs that support children's executive function development.
• Promote educational practices aligned with Fueling Brains' research, philosophy, and curriculum.

Staff Supervision & Development:

• Support, coach, and mentor educators while fostering a collaborative and positive team culture.
• Assist with staff onboarding, orientation, training, and ongoing professional development.
• Provide day-to-day guidance and feedback to teaching teams while helping maintain high-quality classroom practices.
• Support performance management processes and ensure staff follow company policies and licensing regulations.
• Lead campus operations in the absence of the Center Director.

Parent and Community Engagement:

• Build positive and trusting relationships with families through open, professional communication.
• Conduct campus tours and support the enrollment process for prospective families.
• Respond to parent inquiries, concerns, and feedback in a timely and professional manner.
• Assist in organizing parent events, orientations, and community engagement initiatives.

Compliance and Licensing:

• Support compliance with provincial Child Care Licensing Regulations and organizational policies.
• Maintain accurate records, documentation, attendance, and health and safety requirements.
• Assist with licensing inspections, audits, and regulatory visits.
• Help ensure child-to-staff ratios and classroom compliance are maintained throughout the day.

Child Safety & Well-being

• Promote a safe, clean, and nurturing environment for all children.
• Monitor classroom environments to ensure children's health, safety, and well-being.
• Support emergency preparedness procedures and safety drills.
• Collaborate with educators and families to support children's developmental and behavioural needs.

Administration & Financial Management

• Assist with enrollment administration, attendance, staffing coordination, payroll support, and record management.
• Help monitor supplies, classroom resources, and operational inventory.
• Support daily administrative tasks to ensure the smooth operation of the academy.
• Assist the Center Director with operational reporting, scheduling, and other administrative responsibilities.

REQUIRED SKILLS & QUALIFICATIONS:

Education

• Diploma or Bachelor's degree in Early Childhood Education, Education, or a related field from a recognized institution.
• Child Development Supervisor (Level 3 Certification) required.
• Leadership or childcare management training is considered an asset.

Experience

• Minimum of 2-4 years of experience in a licensed childcare or early learning environment.
• Previous experience in a supervisory, leadership, Lead Teacher, or Assistant Director role is preferred.
• Experience supporting center operations, staff coaching, parent communication, and licensing compliance is highly valued.

Key Skills

• Leadership - Ability to support, coach, and motivate teams while leading by example.
• Communication - Excellent interpersonal, verbal, and written communication skills.
• Organization - Strong organizational skills with the ability to prioritize and manage multiple responsibilities.
• Relationship Building - Ability to build positive relationships with children, families, and team members.
• Problem Solving - Ability to make sound decisions and respond effectively in a fast-paced environment.
• Operational Awareness - Understanding of childcare licensing, center operations, staffing, and enrollment management.
• First Aid & CPR - Current certification in First Aid and CPR.
• Commitment to Inclusion - Experience supporting diverse children, families, and educators.
• Digital Literacy - Experience using childcare management software, attendance systems, and Microsoft Office or Google Workspace.

Work Environment Requirements

• Full-time leadership position with flexibility to support opening and closing shifts as required.
• Primarily based within a childcare environment supporting children from infancy through preschool age groups.
• Active role requiring classroom support, walking throughout the campus, and occasional lifting of up to 40 lbs.
• Frequent interaction with children, families, educators, leadership teams, and external stakeholders.

Additional Requirements

• Criminal Record Check: Successful completion of a criminal record check, including a vulnerable sector search.
• First Aid Certification: Valid Child Care First Aid and CPR or willingness to obtain within the first three months of employment.
• Physical Requirements: Ability to engage in active play and lift up to 40 lbs.

We thank all applicants for their interest. Please note that only those applicants for further consideration will be contacted.

Fueling Brains Academy is an equal opportunity workplace, and we are committed to building and fostering an environment where our employees feel included, valued, and heard. We believe that a strong focus and commitment to diversity and inclusion enables us to truly make early childhood education an enabler for wide-reaching change. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities.