Program Finance Manager Jobs in Elma, NY (NOW HIRING)

Description

The Finance Manager is responsible for fiscal and monetary management functions. The Finance Manager will manage and report financial data and financial statements to the Board and CEO. Responsibilities will include: managing cash activities, corporate purchasing and coordinating with billing to enable a global view of the financial environment, and the coordination of a financial oversight program to maintain financial controls, compliance, policies and accounting standards. The Finance Manager will participate in forecasting, tracking KPI's and preparing analytical statements as requested.

Maintain financial accounting system:

• Develop and implement financial policies and procedures and ensure compliance
• Implement internal accounting controls
• Oversee cash management, fraud regulation and reconciliation
• Regulate cash activities for on-line banking and credit card payment systems
• Maintain MHA and Divisional accounting ledgers. Perform month and year end close
• Prepare MHA and Divisional financial statements. Coordinate CPA review
• Coordinate periodic audits, financial, regulatory, and compliance activities
• Maintain and report fixed asset ledger for CPA
• Prepare and file 1099 documents according to IRS guidelines
• Collaborate with Central Billing Office to ensure proper management of patient accounts payments and accounts receivable
• Supervise accounts payable functions. Perform accounts payable verification, data entry and check writing and/or ACH and EFT transactions
• Issue invoices for contracts, sub-leases, and miscellaneous sales
• Reconcile bank statements. Balance daily/monthly cash receipts and accounts receivable reconciliations with MEDENT patient billing systems
• Prepare and monitor MHA and Divisional annual budgeting activities. Conduct variance analyses
• Prepare financial reports for management and stakeholder
• Other duties/projects as required

Payroll and benefit records:

• Collaborate with Human Resources in execution of benefit plan accountability
• Collaborate with Human Resources to review and document payroll processes, internal and external reporting to ensure accurate accountability with payroll and benefit plans
• Reconcile quarterly and year-end payroll tax reports
• Work with 3rd party to audit profit sharing plan annually

Other duties:

• Active role and obtains bids for major purchases and contracts
• Support Administration and Billing to maintain a tracking system of government and insurance payments, pay for performance or other incentive plans, ie: NCQA, PCMH, e, to ensure maximum compliance
• In collaboration with CEO, Manage and negotiate property and casualty insurance for MHA, Division offices and buildings
• Other duties may be assigned. Duties and standards of this position will be performed according to federal and state regulations, established policies, procedures and guidelines within MHA

Customer Service:

• Maintain effective, open and timely communication with the Partners, Division leaders and Administration
• Maintain effective communication to foster a service attitude and to cooperatively provide the highest quality service to the patients, vendors, staff, partners and the community
• Ensure that patients, vendors, staff, partners, and the community perceive our values through an environment of mutual confidence, trust, positive ethics and respect

Requirements

Essential Work Experience and Skill Requirements:

• Five or more years of leadership-level experience in financial/accounting management 
• Strong initiative, judgment, discretion, and decision-making skills
• Strong verbal and written communication, delegation and team building skills
• Skill in evaluating operations as they relate to policies, goals and objectives
• Skill in identifying, analyzing and resolving accounting and financial problems
• Competence with Microsoft products
• Administrative competence with multiple accounting packages
• Health care financial management

Preferred Work Experience and Skill Requirements:

• QuickBooks online experience

Education:

• Minimum of Bachelor's Degree required
• Master's Degree or CPA strongly preferred

Reporting:

• Reports to Chief Executive Officer
• Responsible for accounting staff

Physical and Mental Requirements:

• The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• Primarily sedentary work with occasional bending and reaching
• Periodic standing or walking in an office environment
• Must be able to bend, stoop, and lift 15 pounds
• Rare exposure to patients and guests
• Must be able to tolerate timeline stressors and periodic urgent matters