Processing Officer Jobs in Toronto, ON (NOW HIRING)

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we're connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

Reporting to the Manager, Operations, the Cash Management Officer is an entry-to-mid-level individual contributor responsible for executing day-to-day transaction processing, account reconciliations, and routine administrative duties for dividend disbursements and Dividend Reinvestment Plans (DRIP) within the TSX Trust division. The Cash Management Officer ensures standard financial flows are balanced accurately, processes daily account activities, maintains Anti-Money Laundering (AML) checks, and provides general operational support under the guidance of Senior Officers and the Team Lead.

This role is hybrid 3 days/week in the office - based in Toronto, ON

Key Accountabilities:

• Daily Transaction & Account Processing: Set up new plan participants, perform routine account enrollments, withdrawals, and terminations. Input optional cash contributions and process standard investment data share buys on the system.

• Financial Balancing & Reconciliations: Balance basic funds, share amounts, and tax information for assigned plan accounts. Monitor NSF items from cash contributions and verify incoming deposit wires from clients.

• Disbursements & Documentation: Prepare and issue standard cheques representing proceeds from the sale or termination of shares. Generate, inspect, and prepare shareholder statement outputs, reject letters, and certificates for mailing.

• Compliance & AML Checks: Perform routine Anti-Money Laundering (AML) verifications on optional cash payments in accordance with established operational policies and regulatory requirements.

• Administrative Support & Scanning: Manage daily OnBase document scanning and assignment activities. Support the broader team's regular high-volume mailing activities.

• Inquiry Handling & Operational Reporting: Research and respond to basic requests for information from Call Centre staff and assist with routine plan correspondence. Maintain weekly and monthly statistical data for fee and performance reporting purposes.

Must Have(s):

• Experience: 1 to 3 years of administrative or operational experience in financial services, trust administration, or dividend/DRIP processing.

• Education: College diploma or university degree in Business, Finance, Accounting, or a related field, or equivalent practical experience.

• Financial Acumen: Strong numerical and basic reconciliation skills with high attention to detail.

• Operational Knowledge: Familiarity with financial services software, cash balancing, and basic capital markets processes is considered an asset.

• Organizational Skills: Proven ability to manage routine tasks, organize daily priorities, and meet consistent short-term deadlines in a high-volume environment.

• Communication & Teamwork: Good verbal and written communication skills with a collaborative mindset to work effectively within a team structure.

Salary Range: 50,000/year - 54,000/year CAD

Please note that the salary range included is a guideline only. The salary offered may vary based on factors, including, but not limited to, the successful candidate's relevant knowledge, skills, and experience.

The recruiting efforts for this role are intended to fill a vacant position.

For this role AI-assisted tools are utilised as one input in the application and screening process. AI does not make final hiring or interview decisions.

In the market for...

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection - With site hubs in some of the world's most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.

Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger "we". Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!

Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

Please note that our company is not currently sponsoring work permit applications and the applicant must be authorized to work in the country where this position is located.

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.