Personal Assistant Jobs in Woonsocket, RI (NOW HIRING)

Are you ready to operate at the center of a global, science-led leadership team where precision and pace accelerate life-changing medicines to patients? Can you translate ambiguity into streamlined plans and keep priority work moving seamlessly across time zones? This is an outstanding opportunity to partner directly with the SVP & Global Head of Immunology and the Immunology leadership team, enabling high-impact science and decision-making across the UK, US, Sweden, and other strategic R&D sites!
You will be the connective tissue that keeps a complex leadership agenda running at speed-anticipating needs, orchestrating executive routines, and simplifying how leaders work. By applying sound judgment, executive presence, and advanced digital proficiency, you will help convert scientific ambition into execution, ensuring portfolio and organizational priorities progress without friction.
Accountabilities: Executive Calendar and Prioritization: Command a fast paced executive calendar, protect time for the most critical priorities, and coordinate complex meetings across global time zones to maintain momentum on strategic deliverables.
Global Travel and Logistics: Plan and manage end-to-end travel, visas, and high-profile conference itineraries; pre-empt risks and ensure leaders arrive prepared with the right information and materials.
Financial Operations and Compliance: Manage Travel & Expenses, process expenses, and raise/receipt POs in line with policy to support timely, compliant operations.
Digital Productivity and Knowledge Management: As an advanced user of Outlook/Teams, SharePoint/Box, Concur, Coupa, and AI tools (including MS Copilot, AZ ChatGPT, Notebook LLM), streamline workflows, maintain structured repositories, and optimize collaboration spaces for easy access and version control. Draft emails, invitations, and readouts. Compose concise summaries that support quick decision-making. Work discreetly while anticipating needs and solving issues independently in a fast-paced environment.
Leadership Team Support and Special Projects: Provide agile administrative support across the leadership team; run ad hoc projects and meetings; respond to special requests and emerging priorities with speed, accuracy, and good judgment.
Cross-Functional Coordination and Governance: Collaborate with the Business, Planning and Operations (BPO) network and partners across functions to drive continuity, execution, and optimization of team activities, processes, and business-critical deliverables, including external scientific and governance engagements.
Essential Skills/Experience:

• High School Diploma or GED required
• 5+ years of experience in an administrative role supporting complex projects
• Entrepreneurial problem-solver with excellent judgment, discretion, and resilience in a high-velocity R&D environment.
• Strong written and verbal communication skills with the ability to interact confidently with executives and senior scientists and partners.
• Demonstrated experience supporting VP/C-suite leaders within biotech/pharma R&D.
• Proven track record to operate autonomously while collaborating effectively across matrixed, global teams.
• High agility and adaptability to shifting priorities, deadlines, and confidential matters.
• Advanced proficiency in Microsoft Outlook, Teams, Word, PowerPoint, and Excel; adept at virtual meeting and AV coordination.
• Experience with enterprise systems (SharePoint/Box, Concur, Coupa) and supporting users with software updates and troubleshooting.
• Experience and comfort with AI productivity tools (e.g., MS Copilot, AZ ChatGPT, Notebook LLM) and strong awareness of responsible use and data handling.
• Strong time-management skills with the ability to multitask and maintain accuracy; consistent delivery of concise, executive-ready materials.
• Extensive experience in a similar role within a fast-paced, global setting. Desirable Skills/Experience:
• Prior experience in Respiratory, Immunology, Cell & Gene Therapy, or Translational/Clinical Development environments, including familiarity with scientific and governance rhythms (e.g., portfolio reviews, IND/IMPD milestones).
• Previous experience in Pharmaceutical, Biotechnology, or Healthcare sectors; AstraZeneca experience strongly preferred.
• Demonstrated capability to organize scientific reviews, external advisory boards, and high-profile partner interactions.
• Strong IT proficiency and ability to optimize collaboration spaces, templates, and document version control.

When we put unexpected teams in the same room, we unleash bold thinking with the power to encourage life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.
The annual base pay for this position ranges from $69,700.00 - $104,550.00 USD Annual. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. In addition, our positions offer a short-term incentive bonus opportunity; eligibility to participate in our equity-based long-term incentive program (salaried roles), to receive a retirement contribution (hourly roles), and commission payment eligibility (sales roles). Benefits offered included a qualified retirement program [401(k) plan]; paid vacation and holidays; paid leaves; and, health benefits including medical, prescription drug, dental, and vision coverage in accordance with the terms and conditions of the applicable plans. Additional details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an "at-will position" and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
Our offer to you is designed to be as unique and impactful as our work - competitive, compelling, and integral to our success. Our ethos of patient-driven innovation and our unwavering focus to be brave originators in the field of rare diseases create a workplace where you build a career that's not just a job, but a calling.
Ready to make a meaningful impact? Apply today!
Date Posted
11-Aug-2026
Closing Date
Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.