Permitting Manager Jobs in Boca Raton, FL (NOW HIRING)

JOB SUMMARY:

Under the general direction of the Director of Public Services, is responsible for planning, organizing, and managing projects within our municipality’s Buildings, Roadways, and various facilities. Work to ensure projects are delivered on time, within budget, and meet established requirements, often with a focus on public good and meeting the needs of citizens. 

RESPONSIBILITIES AND DUTIES:

• Oversee project development from start to finish (Needs assessment, design, construction drawings, bidding, contract, permitting, construction, closeout).
• Assist in selecting consultants for professional services, such as architects and engineers.
• Assist in the permitting process for assigned projects.
• Observes work in progress to ensure conformance with specifications.
• Examines workmanship of finished installations for conformity to standards.
• Maintains daily reports of construction inspection activities.
• Prepares sketches of construction installations that deviate from plans and incorporates changes into master plans. Inspects equipment operation and material on the job site.
• Interprets specifications as related to materials and workmanship.
• Assumes responsibility of administering project documents throughout the construction process, including, but not limited to, construction drawings, Notice to Proceed, Meeting Minutes, Work Change Directives, Change Proposals, Change Orders, Time Management (critical path method scheduling), and the like.
• Reads and interprets plans, specifications, correspondence, and related construction documents.
• Develop project scope and budget to write RFPs in order to bid out projects.
• Procurement of professional and contractual services related to construction renovation and improvement projects.
• Coordinate the efforts of design professionals, inspections and troubleshooting.
• Prepares, negotiates, executes, and manages task orders for professional consultants, contractors, and service providers.
• Prepares and oversees the preparation of Requests for Proposals (RFP), Requests for Qualifications (RFQ), and other bidding documents for a variety of services and resources in compliance with municipal, state, and federal code requirements, including reviewing of plans, specifications, and estimates.
• Provides analysis, evaluation, and recommendations for award of contract.
• Reviews and approves contractor and consultant pay requests with thorough understanding of change order process.
• Schedules, attends, and writes reports of meetings with consultants, city agency representatives, major stakeholders, and/or general public.
• Schedules and assists in conducting pre-construction and pre-bid meetings with consultants, contractors, and sub-contractors.
• Originates “Notices to Proceed” to contractors, consultants and other project entities.
• Develop and monitor the project departmental budgets.
• Performs emergency inspections to resolve difficult problems.
• Inspects and coordinates projects for substantial completion and prepares a list of any deficiencies.
• Prepares performance reports on contractors and consultants and provides timely project updates, progress, and status reports.
• Arranges for correction of defects by contractor during warranty period.
• Schedules and conducts site inspections at the end of the warranty period and assures correction of defects.
• Explains and interprets construction codes to owners, contractors, design professionals and the general public.
• Thorough understanding of the permitting process.
• General supervision for this position is received from the CIP Division Director who reviews work for satisfactory supervision of construction operations.
• Will be required to perform other duties as requested, directed or assigned.
• Regular Attendance and Punctuality is an essential requirement of the job.

REQUIRED EXPERIENCE AND QUALIFICATIONS:

• A Bachelor of Science degree, or higher, from an accredited college or university in business, management, construction management, civil engineering or related field.
• Minimum seven (5) years of relevant progressive experience; or the equivalent gained through relevant experience.
• Valid Florida Driver’s license.
• Thorough knowledge of the principles and practices of construction and related engineering work.
• Specific knowledge and experience in Vertical Construction and/or Civil Engineering required.
• Thorough knowledge of applicable building codes, laws, regulations, and county design standards.
• Thorough knowledge of building materials and methods of construction.
• Thorough knowledge of county standards, contracts, forms, and procedures related to construction management.
• Knowledge of supervisory principles and practices. Knowledge of current construction costs.
• Ability to supervise subordinates in a manner conducive to full performance and high morale.
• Ability to read and comprehend contract documents and recognize if construction work inspected conforms to such documents.
• Ability to recognize existing construction conditions and anticipate problems in advance of their occurrence.
• Ability to comprehend, interpret, and develop construction schedules.
• Ability to establish and maintain effective and professional working relationships with fellow employees, supervisors, consultants, contractors, and the public.
• Self-motivated and willing to be challenged.
• Open to new ideas and procedures as necessary for different project types.
• Excellence in building rapport and creating a team environment where all those with project responsibilities work well together.
• Able and willing to work with different departments within the city, including procurement, finance, engineering, etc, as they relate to your assigned projects.
• Strong computer skills in Microsoft Office, Primavera (or equal), RS Means (or equal), and Adobe. Auto CAD is a plus.
• Ability to make good and timely decisions that keep the projects moving forward.
• Plans and prioritizes work to meet commitments aligned with organizational goals. Stays focused on plans and improvises in response to changes, including risks and optimizes work processes.
• Able to multi-task, adapt to changing work/project conditions.
• Able to handle and work in high stress situations maintaining composure and project critical path moving forward.
• Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. Swiftly resolves process breakdowns; takes steps to ensure that problems do not recur.
• Strong written and verbal communication skills; bilingual is a plus.
• Communicates Effectively- Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others' input and perspectives, asks questions, and summarizes to confirm understanding.
• Situational Adaptability- Adapts approach and demeanor in real time to match the shifting demands of different situations. Sees even subtle cues to adapt; deploys a wide range of behaviors to stay effective. Exemplifies flexibility and resourcefulness; responds deftly to a variety of challenges and situations.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Tasks involve the ability to exert light to moderate physical effort in sedentary to light work, at times involving some type of bending, kneeling, crouching, standing, carrying, pushing and/or pulling of objects and materials of light to moderate weight (5-20 pounds).
• Tasks may involve extended periods of time at a keyboard or workstation. 
• Some tasks require outdoor activities, where potential exposure to inclement weather conditions may occur.
• Occasional travel to project locations.

BENEFITS:

One of the many advantages of working with the Vesta Property Services family of companies are the great benefits that we offer to you and your eligible dependents. We offer benefits that foster the health and well-being of you and your family such as medical, dental and vision coverage along with programs to enhance your financial security such as disability, life insurance and a 401 (k) retirement plan just to name a few. Benefits are offered to full-time employees (30+ hours per week).

AAP/EEO Statement:

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, sexual orientation, protected veteran status or any other characteristic protected by law. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

DRUG FREE WORKPLACE:

In compliance with the Drug-Free Workplace Act of 1988, Facility Contract Services has a longstanding commitment to provide a safe, quality-oriented, and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Facility Contract Services employees and to the security of the company's equipment and facilities. For these reasons, Facility Contract Services is committed to the elimination of drug and alcohol use and abuse in the workplace.

OTHER DUTIES MAY BE ASSIGNED

The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.