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As of Jul 14, 2026, the average hourly pay for permanent israeli in the United States is $18.34, according to ZipRecruiter salary data. Most workers in this role earn between $15.62 and $21.39 per hour, depending on experience, location, and employer.
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Personal Assistant - Fair Lawn, NJ

Personal Assistant - Fair Lawn, NJ

Sheba Consulting

Fair Lawn, NJ • On-site

Part-time

Medical, Dental

Re-posted 7 days ago

Job description

We are seeking an experienced Personal Assistant to support a busy CEO who runs both a fractional executive leadership firm (Sheba Consulting) and a U.S.-based nonprofit that provides direct operational and logistical support to IDF soldiers and Israeli communities (Operation Israel).
This is a long-term, high-trust role centered on managing the day-to-day operations of her personal and professional life, with some involvement in nonprofit-related coordination. Candidates must be comfortable with and supportive of the mission of Operation Israel, as it is an active part of the work.
This role might be a good fit for you if...
  • You are a natural problem-solver who can take a task, run with it, and follow through to completion without hand-holding
  • You are highly organized. You keep track of what is happening, what is due, and what is next without needing reminders
  • You work well in a fast-paced environment and can keep multiple tasks running at once without losing the thread
  • You notice what needs to happen before someone has to ask, and take the initiative to handle it
  • You are efficiency-minded. Manual, repetitive tasks that could be streamlined bother you, and you do something about it
  • When a task you have never done before lands on your plate, you do not get intimidated
  • When priorities shift or plans change, you roll with it and adapt easily
  • You communicate in English clearly and professionally, in writing, on the phone, and on someone else's behalf. If you can do it in Hebrew, even better
  • You are comfortable working with AI tools like ChatGPT and Claude, or genuinely excited to learn how to use them in your workflow
  • You hold your own with insurance companies, government offices, and other bureaucracies, and do not give up until things are resolved
  • You do not shy away from personal errands or operating inside someone else's home, and you keep what you see and hear in complete confidence

What you will be doing:
  • Manage email, phone, and written communication with vendors, contractors, insurance companies, doctors, and others on the CEO's behalf, articulately and persistently
  • Open, scan, sort, and process all incoming mail
  • Pay personal bills, reconcile credit cards, and track receipts and expenses
  • Handle health, home, auto, and pet insurance claims, appeals, and follow-ups
  • Coordinate with the accountant on personal financial matters and tax documentation
  • Track charitable donations for tax purposes
  • Schedule and manage doctor, dental, and other personal appointments
  • Maintain personal medical records and follow up on referrals, results, and prescriptions
  • Manage pet care: vet appointments, grooming, food and supply standing orders, pet insurance claims
  • Manage household vehicles: registration, inspection, insurance, maintenance scheduling, and document tracking
  • Coordinate home maintenance, repairs, and household projects with contractors and vendors
  • Research vendors, products, and services. Make purchases, process returns and exchanges
  • Track shipments and deliveries
  • Manage subscriptions and recurring household accounts
  • Run errands as needed: pharmacy, post office, dry cleaning, notary, returns
  • Organize and maintain the home office and personal filing systems
  • Manage multiple calendars and coordinate with her professional and nonprofit teams on scheduling and follow-up
  • Send birthday cards, gifts, thank-you notes, and condolences. Maintain a contacts list with birthdays, anniversaries, and gift history
  • Draft personal correspondence in her voice
  • Handle travel arrangements and itineraries
  • Assist with personal event coordination and hosting logistics
  • Troubleshoot basic tech issues and use AI tools to work efficiently
  • Take on "look into this for me" projects: research, comparison shopping, vendor vetting
  • Fight bureaucracies on her behalf, and not give up until things are resolved
  • Handle other reasonable tasks that come up, personally or professionally

Requirements & Preferences:
  • Legally authorized to work in the US.
  • Able to work on-site and remotely.
  • Available and looking for 10-20 hours of work per week, with mostly flexible availability between 11:00 AM and 8:00 PM, Monday through Friday.
  • Able to commute to Fair Lawn, NJ and the surrounding area, with a valid driver's license and reliable vehicle.
  • Native or near-native English with excellent written and verbal communication skills.
  • Comfortable working in a home with cats and dogs.
  • Able to commit to a permanent role (this role is not suitable for someone looking for a summer job).
  • Preferred but not required: Native or near-native Hebrew with excellent written and verbal communication skills.
  • Preferred but not required: Proficiency with Google Workspace, calendar tools, and AI tools like ChatGPT and Claude.
  • Preferred but not required: 1-2 years of PA experience.
  • Preferred but not required: Comfortable working as a 1099 freelance contractor (W2 negotiable, if not).

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