Payment Operations Associate Jobs in Washington (NOW HIRING)

Position Summary

The US Payment Operations team is responsible for processing the accounts payable and cash management transactions for the Americas. This position is responsible for maintaining vendor and employee master records and activities supporting the onboarding of new vendors and employees, and maintaining accurate payment instructions and contact information. the annual 1099 reporting process. The ideal candidate has a solid understanding of accounts payable systems and processes, is detail-oriented, has excellent organization and communication skills and able to make significant contributions in a fast pace, heavy volume, multi-competing environment.

In-Office Requirement: 4 days per week

Primary Responsibilities

Vendor Management Activities:

• Lead efforts for new vendors and modifications in GPM, which includes the following tasks:
  • Verifying completeness and accuracy of supporting documentation, tax forms wiring instructions and contact information;
  • Performing risk assessment for new vendors;
  • Coordinating with internal stakeholders and vendors on status of request and/or additional documentation or support;
• Perform call-back confirmations for all vendors to verify all information not limited to, wiring instructions and contact information.
• Maintain vendor tracking updates
• Review and action invoice decisions for automated vendor requests, and clear daily GPM vendor decision.
• Review and update vendor FATCA classifications.
• Assist with monthly 1099 transaction reviews, updating or correcting vendor profiles as required, and contribute to the annual 1099 reporting process.

Other Responsibilities:

• Provide excellent customer service to internal and external business partners.
• Monitor inquiries received through the ServiceNow portal: identify, prioritize, resolve, track and/or escalate urgent issues appropriately.
• Lead annual vendor review and clean-up process.
• Serve as back up for the employee setup and modification requests to support reimbursement.
  • Perform call-back confirmations for employees to verify wiring instructions and contact information for adhoc items.
• Special projects as needed.

Requirements

Education & Certificates

• Associate or Bachelor's degree in Accounting or Finance field preferred, along with relevant experience in related industry

Professional Experience

• Minimum 1 year of experience in an Accounting, Banking or Payment processing environment
• Fundamental understanding of Accounts Payable and Accounting

Competencies & Attributes

• Ability to complete tasks in a fast-paced, competing priority, high-volume and deadline driven environment
• Strong communication, organization, time management skills, with a demonstrated track record in performance and accurate, timely task completion
• Strong attention to detail
• Proactive and able to independently identify issues
• Excellent customer service, ability to provide accurate and timely support for internal and external stakeholders
• Strong working knowledge of PeopleSoft, SAP Ariba, Concur Expense, and Microsoft Suite, preferred

Benefits/Compensation
The compensation range for this role is specific to Washington, DC and takes into account a wide range of factors including but not limited to the skill sets required/preferred; prior experience and training; licenses and/or certifications.
The anticipated base salary range for this role is $65,000 to $75,000.
In addition to the base salary, the hired professional will enjoy a comprehensive benefits package spanning retirement benefits, health insurance, life insurance and disability, paid time off, paid holidays, family planning benefits and various wellness programs. Additionally, the hired professional may also be eligible to participate in an annual discretionary incentive program, the award of which will be dependent on various factors, including, without limitation, individual and organizational performance.
Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by Carlyle.

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