Part Time Procurement Jobs in Bloomfield, CT (NOW HIRING)

The Town of West Hartford Announces An

Open Competitive Examination

for the position of 

Part-Time Buyer (Up to 900 hours per year)

APPLICATIONS WILL ONLY BE ACCEPTED ELECTRONICALLY

Closing Date:                                                                         Salary Range:

Monday, September 7, at 11:59pm                                     $40.89 - $51.17 per hour

Job Purpose 

The position is responsible for the procurement of goods, equipment and services for the Town of West Hartford.  The employee exercises judgment and independent responsibility for finding sources of supply, soliciting offers, and determining conformity of bids offered with specifications.  The Purchasing Agent is ultimately responsible for all purchases.

Work Environment

Work is performed primarily in a dynamic, automated, purchasing business office setting but includes frequent site visitations and inspections to municipal and school departments and facilities. Conducts inspections at heights, in limited or confined work spaces and occasionally with exposure to potential hazards such as dust, asbestos, and lead.  Manages and coordinates multiple priorities adhering to established timeframes, procurement policies and legislative guidelines. Utilizes extensive oral and written communication and exercises independent judgment.  Frequent interaction with people, who at times may be agitated.  May be required to work a schedule outside normal business hours.

Essential Job Functions/Results

• Reviews and approves purchase requisitions and purchase change orders using prescribed procurement methods and procedures.
  • Determines the most appropriate delivery method of procurement in accordance with federal laws, state statutes, and Town ordinances.
  • Assists in or may prepare bid specifications and bid documents for materials, supplies and services by departments of the Town.
  • Develops request for proposals, determines evaluation criteria for best value award and manages the RFP procurement and evaluation process.
  • Maintains effective working relationships with operating departments and vendors on a daily basis to identify procurement needs, discuss processes, and resolve problems.
  • Provides technical training to assist in the planning and scheduling of procurement activities. Assesses departmental needs, recommends and implements improvements to service levels.
  • Independently conducts pre-bid, pre-award, scope reviews, pre-selection, selection and pre-construction meetings as necessary.
  • Conducts public bid openings and prepares and analyzes bid tabulations.
  • Evaluates bid responses to determine compliance with specifications and to determine the proposal with the best value.
  • Prepares contract documents and executes awards
  • Interviews vendors, inspects samples, and recommends the purchase of materials, supplies, equipment on the basis of quality and price.
  • Prepares and maintains listing of current and potential suppliers.  Develops working relationships with suppliers and vendors.
  • Follows up and assures the delivery of articles purchased, checks invoices as well as checking on the financial responsibility of vendors.
  • Confers with vendors or their representatives' concerning needs, price changes, and adjustments and/or cancellation of bids or orders.
  • Organizes, maintains, and upgrades manual and automated file systems for purchasing information.  Maintains accurate records and reports.
  • Performs job duties in the Work Environment as described above.

Additional Work Responsibilities

• Identifies areas for automation and assists in the implementation of software application processes.
  • Conducts analytical studies, surveys and prepares reports as directed.

Knowledge, Skills, and Abilities

• Knowledge of contemporary procurement principles and practices.
  • Working knowledge of or the ability to learn the types, grades, and suppliers of materials, supplies and equipment to be purchased as well as of price and market trends.
  • Ability to learn the purchasing needs of the various departments of the municipal government.
  • Ability to utilize PC based business office and procurement software.
  • Ability to prepare bid specifications and analyze bids.
  • Ability to prepare and interpret cost analyses.
  • Ability to generate and document cost savings, resulting from specialized knowledge of specific products or service areas.
  • Ability to prepare reports and maintain accurate manual and automated records.
  • Ability to express oneself clearly and concisely, orally and in writing.
  • Ability to establish and maintain effective working relationships with peers, other Town employees and officials, vendors, suppliers, professional colleagues, and other local, state, federal agencies.

Required Qualifications

Graduation from a four (4) year college with a Bachelor's Degree in business administration or a related field and three (3) years' experience in public or private purchasing with demonstrated experience in a variety of procurement processes; or an equivalent combination of training and experience.  Certified Professional Public Buyer, NIGP-CPP, or Public Procurement Associate designation preferred.

Application Process

Applications may be obtained from the Jobs page of the West Hartford website, WWW.WestHartfordCT.gov.  Applications must be submitted no later than the posted deadline, unless the Director of Human Resources extends such date.

Method of Selection

                                                     Weight                 Passing Score

Oral Board Examination                100%                          70%

The Town reserves the right to limit the number of qualified candidates invited to participate in each phase of the examination process.  Candidates must achieve a passing score of 70% on the written examination and a score of 70% on the oral board examination in order to have their names placed on the Eligible List.

APPLICATIONS WILL ONLY BE ACCEPTED ELECTRONICALLY

The above description is intended as illustration of the various types of work that may be performed and are representative of those that must be met by an employee to successfully perform the essential functions of the job.  It is intended as a guide for personnel actions and must not be taken as a complete itemization of all facets of any job.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

An Equal Opportunity/Affirmative Action Employer

It is the policy of the Town of West Hartford that discrimination in any way on the basis race, color, religion, ethnicity, national origin, ancestry, sex, age, sexual orientation, genetic information, gender identity/expression, marital status, citizenship, veteran status, military/veteran status, political belief, criminal record, disability or any other protected status in accordance with the requirements and any exceptions under applicable state or federal law toward employees is strictly prohibited and will be not be tolerated.  
The above description is intended as illustration of the various types of work that may be performed and are representative of those that must be met by an employee to successfully perform the essential functions of the job.  It is intended as a guide for personnel actions and must not be taken as a complete itemization of all facets of any job.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The Town of West Hartford provides reasonable accommodations to persons with disabilities in accordance with the Americans with Disabilities Act (ADA). If you need an accommodation on the application or testing process, please contact the Human Resources Department at 860-561-7488 or email Alan Horner.
Individuals who do not have access to a computer or need assistance completing an online application may visit the Noah Webster Library or its branches for access and assistance.
AH 8/21/26