Part Time Freelance Data Entry Jobs in Portland, OR

Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.

At Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.

GENERAL DESCRIPTION OF POSITION:

The Undergraduate Admissions Part-Time Temporary Office Assistant serves the office of undergraduate admissions.  Reporting to the Lead Coordinator, the Office Assistant will be responsible for routine data entry duties and other duties as assigned in support of Undergraduate Admissions application processing. 
Other responsibilities include supporting preparation of mailing campaigns, data integrity checks, document processing, and appropriate maintenance of sensitive admissions-related applicant information.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

• Position requires heavy, detailed data entry of sensitive applicant information..
• Recognize/address data integrity issues appearing in supported systems.
• Knowledge of FERPA as it relates to sensitive student information.
• Maintenance of sensitive information, and appropriate data security as it relates to the access of data stored in Colleague, SLATE and Etrieve systems, and encountered in applicant records, files and documents.
• Support admissions operations team, as needed, to process application related documents, conduct data integrity checks and any identified clean up, manage mailings, and inventory office supplies/recruitment SWAG, etc., as requested. 
• Position requires a high degree of detail orientation and accuracy in data entry.
• Communicate with Lead Coordinator and Operations Manager as needed to support successful execution of individual and team responsibilities.
• Attend position-related trainings, as required to successfully execute job responsibilities (FERPA, Colleague, CRM Recruit, Technolutions SLATE, Etrieve, etc.) 
• Willingness to take on new projects as needed throughout the recruitment cycle.

WORKING CONDITIONS:  

This is a remote position, with occasional requirement to be in the office (Knight Hall) to support mailings, periodic inventory responsibilities, etc.  It is a part-time position with number of hours worked varying from week to week, as determined by business needs and as outlined by the Lead Coordinator.

REPORTING RELATIONSHIP:

Reports to the Undergraduate Admissions Lead Coordinator
 

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:

• Strong understanding of data privacy and data integrity requirements in handling sensitive applicant and student information, throughout the recruitment cycle.
• Exceptional attention to detail and data entry skills.
• Candidates are expected to be highly organized, technically proficient, and dedicated to the office and the University.
• Ability to work with an information technology based recruitment software package, Microsoft Office, and strong email and web skills. 
• The ability and confidence to exercise discretion while working independently, as well as the commitment to working as part of a team, are expected.
• Evidence of good people skills, intra-campus relationships, good judgment, and flexibility.
• Strong written and oral communication skills; self-motivated work ethic.

APPLICATION PROCESS:

To apply, please upload your resume, cover letter and three professional references along with your Paycom application.  Persons who do not follow and complete the application process are not applicants and will not be considered for employment.

Only qualified applicants will be contacted for an interview. During the selection process, we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.

Applicants must be legally authorized to work in the United States at the time of hire and continue to work without employer visa sponsorship, now or in the future.

At Pacific University, we are dedicated to offering experiences that are authentic, holistic, equity-minded, and responsive. Our communal success rests on the recognition that complex problems and effective solutions are best approached by teams with a variety of diverse perspectives. and life experiences. As we continue to develop our equity practices, we actively promote access to opportunities and equitable pay for all employees.

Studies have shown that women and people of color are less likely to apply for jobs where they are unsure if they can perform every function in the job description. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about how your background and skill set may qualify you for the role.

We, who make up Pacific University, aspire to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors and practices; built on trust, civility, care, openness, and honest conversations often around critical subjects. We know that these values are critical to prepare for a global world with complex problems, through an asset-based mindset so that everyone is afforded an opportunity to succeed. We believe in fostering a workplace where every employee is respected, their contributions are valued, and they are provided opportunities to succeed.

COMPENSATION AND BENEFITS:

We offer a comprehensive benefits package for qualifying employees. Current benefits include:

• Generous paid time off (for vacation, holidays—including winter break—and sick leave)
• Medical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)
• Comprehensive dental and vision plans
• Generous retirement contribution after one year of service with no match required
• Free mental health appointments
• Tuition remission for employees and their dependent child(ren) who meet eligibility requirements
• On-campus benefits, including free access to our sports facility and library
• Discounts on campus food, bookstore purchases, clinic services.

EQUAL OPPORTUNITY EMPLOYMENT:

Pacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws, including those concerning employment and workplace policies. We are committed to fostering a non-discriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds, including those from historically underrepresented groups.

NOTICE OF NONDISCRIMINATION POLICY:

Pacific University makes all employment decisions without regard to race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex, gender identity and/or expression, sexual orientation, military or veteran status, or any other characteristics protected by applicable law. Applicable laws include, but are not limited to, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way, Forest Grove, OR 97116 or via email at provost@pacificu.edu.