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Part Time Document Imaging Specialist information

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How much do part time document imaging specialist jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for part time document imaging specialist in the United States is $17.95, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.27 per hour, depending on experience, location, and employer.

What is a part time document imaging specialist?

A Part Time Document Imaging Specialist is responsible for scanning, digitizing, and organizing physical documents into electronic formats. They ensure that documents are accurately captured, indexed, and stored in digital databases for easy retrieval and compliance with organizational policies. Working part-time, they may also perform quality checks on scanned images, troubleshoot scanning equipment, and maintain confidentiality of sensitive information. This role is often found in industries like healthcare, legal, and finance, where accurate digital records are essential.

What are the key skills and qualifications needed to thrive as a part time document imaging specialist?

To thrive as a Part Time Document Imaging Specialist, you need attention to detail, organizational skills, and a basic understanding of document management practices, often supported by a high school diploma or equivalent. Familiarity with scanning equipment, optical character recognition (OCR) software, and electronic document management systems (EDMS) is typically required. Strong time management, reliability, and the ability to work independently are important soft skills in this role. These abilities ensure precise, efficient processing and secure handling of sensitive documents, which is crucial for maintaining data integrity and workflow efficiency.

What is the difference between Part Time Document Imaging Specialist vs Part Time Records Clerk?

AspectPart Time Document Imaging SpecialistPart Time Records Clerk
Primary RoleDigitizing and organizing physical documents into electronic formatsMaintaining and managing physical and electronic records
Required SkillsAttention to detail, familiarity with imaging software, basic data entryData entry, organization, filing, and record keeping
Work EnvironmentOffice setting, using scanners and computersOffice environment, handling physical files and digital records
Common CertificationsNone required, but familiarity with imaging software helpfulNone typically required

While both roles involve handling records, the Part Time Document Imaging Specialist focuses on converting physical documents into digital formats, whereas the Part Time Records Clerk manages and maintains both physical and electronic records. The roles share similar environments and skills but differ in their primary responsibilities.

What are some typical challenges faced by part time document imaging specialists, and how can they be addressed?

Part-time Document Imaging Specialists often face challenges such as managing a high volume of documents within limited hours and ensuring accuracy while maintaining speed. Staying organized and using efficient scanning and indexing workflows can help address these challenges. Communication with team members is also vital, as part-time schedules may overlap with multiple shifts, requiring clear documentation and handoffs. Adopting best practices for digital file management and regularly checking for quality ensures that errors are minimized and work remains consistent.
What cities are hiring for Part Time Document Imaging Specialist jobs? Cities with the most Part Time Document Imaging Specialist job openings:
What are the most commonly searched types of Document Imaging Specialist jobs? The most popular types of Document Imaging Specialist jobs are:
What states have the most Part Time Document Imaging Specialist jobs? States with the most job openings for Part Time Document Imaging Specialist jobs include:
Part Time Document Imaging Specialist jobs near you

Document Imaging Specialist II

Texas A&M University

College Station, TX

$15/hr

Part-time

Medical, Dental, Vision, Life, Retirement

Posted 9 days ago

Texas A&M University rating

7.8

Company rating: 7.8 out of 10

Based on 146 frontline employees who took The Breakroom Quiz

229th of 618 rated colleges and universities

Job description

Job Title

Document Imaging Specialist II

Agency

Texas A&M University

Department

Office Of Admissions

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Temporary/Casual Staff (Fixed Term)

Job Description

What we want

The Document Imaging Specialist II, under supervision, prepares admissions-related documents for intradepartmental and external routing (entities include academic Colleges, academic departments, administrative departments, and external entities to the University).

What you need to know

Salary: $15.00/Hourly

Cover Letter & Resume: Acover letter and resume are strongly recommended

Position Details: This is a part-time position; benefits are not available for this role.

Qualifications

Required Education and Experience:

  • High School diploma or equivalent combination of education and experience

  • One year of related experience in general office or clerical work

Knowledge, Skills, and Abilities:

  • The ability to task-switch effectively and work cooperatively with others

  • Knowledge of word processing and spreadsheet applications including Microsoft office and Google Suite

  • Strong verbal and written communication skills

Responsibilities

Document Imaging and Processing

  • Utilizes Document Imaging Workflow System (DIWS) and COMPASS to process applications and admissions-related documents.

  • Participates in maintaining the DIWS and in the retrieval and storage of documents as part of official records retention requirements.

  • Scans admissions documents and reviews computerized imaging indexes to ensure accuracy and adherence to quality standards.

  • Analyzes subject matter of documents to ensure accurate indexing for the DIWS.

  • Validates documents for release into the DIWS.

  • Maintains and utilizes appropriate logs for imaging work.

  • Assists with the imaging and reporting for electronic transcripts.

Image Management and Improvement

  • Approves the quality and accuracy of documents to be stored in the Imaging System.

  • Performs image manipulation functions.

  • Assists with data management and reconciliation for electronic transcripts

  • Works to improve operations and streamline work processes to enhance service to applicants.

Mail Processing and Document Management

  • Assists with name searching and assignment of UINs.

  • Assists with opening and preparing mail for processing.

  • Assists with the batching of documents for storage and retention.

  • Assists with large scale admissions mailouts.

  • Assists with efforts to engage applicants and connect them their returned materials.

Quality Assurance and Data Management

  • Assists with the reporting and cleanup of duplicate records.

  • Assists with the reconciliation of data for large scale projects.

Who we are

The Office of Admissions handles freshman, transfer, graduate, international, and other applicant types who wish to apply to Texas A&M University. The office is also responsible for recruiting and enrollment of an academically prepared student body of all backgrounds that is geographically and economically varied. In addition, Admissions also offers several opportunities for prospective students and their families to visit campus throughout the year to learn about the rich traditions and culture of Texas A&M University. To learn more about us, please visit our website. https://admissions.tamu.edu/

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

  • Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
  • 12-15 days of annual paid holidays
  • Eight hours of paid sick leaveand at leasteight hours of paid vacationeach month
  • Automatic enrollment in theTeacher Retirement System of Texas
  • Health and Wellness: Free exercise programs and release time
  • Professional Development: All employees have access to freeLinkedIn Learningtraining and webinars
  • Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

For additional information on benefits Click here

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

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