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COMMUNICATION COORDINATOR

St. Ambrose Catholic School, Houston, Texas

FLSA CLASSIFICATION: Non-Exempt                                            STATUS: Full Time

PURPOSE: The communication & planning coordinator is responsible for providing support for school administration and the advancement office. In this capacity the communication & planning assistant must demonstrate the ability to manage multiple responsibilities or tasks in a calm professional manner and to use discretion regarding confidential matters. The communication & planning coordinator must demonstrate a positive ability to work collaboratively with others. The communication & planning coordinator reports directly to the office manager.

RESPONSIBILITIES:

Duties of Communication & Planning Coordinator Relating to Faith:

Usupport & implement the mission, vision & philosophy of Catholic education & St. Ambrose by

• supporting the formal religious education program;
• respecting cultural diversity of the school & working to reduce biases/stereotyping and;
• accepting responsibility for leading others closer to Christ by modeling Christ-like character.

Ugive evidence of lived Gospel values by

• serving as a positive Christian role model; catechizing the faith to others;
  • giving evidence to the importance of prayer & worship through active participation in planning &
  • celebrating prayer, liturgy & faith-sharing activities;
  • speaking, acting & instructing students in a manner consistent with the teachings of the Church;
  • integrate religious attitudes & values into secular subjects and the life of the school;
  • modeling an attitude of service; planning/participating in works of mercy projects with students;
  • demonstrating mercy & justice in dealing fairly with members of the community and;
  • demonstrating respect for all forms of life.

Uactively participate in nurturing the growth of Catholic faith within the community by

• demonstrating willingness to plan, encourage & participate in community building activities;
  • welcoming all members to the community with a Christ-like spirit of openness and acceptance;
  • demonstrating a spirit of reconciliation in problem solving within the school community and;

Duties of School Communications:

• provide support for Administration and Advancement as requested
• manage school volunteers in collaboration with the Advancement Coordinator and Event Coordinator
• support Paduan Parents organization through monthly event emails to grade-level coordinators
• collaborate with Administration & Advancement department to promote school events and accomplishments through various media sources; develop media contacts; write and distribute news releases
• update/maintain TV screens in school lobby
• collaborate with Administration to complete slide decks for monthly morning assemblies
• help with maintenance of storage  onsite, offsite, and St. Theresa Center
• Calendars
  • "create" the school master calendar based on prior school year
  • update annual school master calendar (the one with all the color coding)
  • responsible for development and ongoing revisions of school's annual master calendar in FACTS for student, parent, and staff access
• create Sign-up Geniuses (specifically for annual parent-teacher conferences)
• responsible for maintaining binders of record for parent organization, governing bodies school committees
• All non-program events  Spelling Bee, Saints Bee, Saints Gallery, etc.
• support Administration and the Advancement Coordinator in creating and copying event programs, such as parent info nights, open house, graduation, etc.
• responsible for creating and scheduling Parent Alert communications (text, email, phone) via School Messenger in collaboration with Administration and Advancement Coordinator
• create parent and staff surveys as requested by Administration
• create and email the weekly FOCUS to faculty and staff in collaboration with assistant principal
• Advancement mailings
• Availability for Advancement events and activities. Examples of events:
• Leadership Society Reception
  • Parent Info Nights
  • Big Deal Birthdays
  • Homecoming
  • Dolphin Donor Day
  • Grandparents Day
  • presence at Spirit Nights
     
    
• Future Family Open House
  • Middle School Breakfast Break
  • Fellowship Sundays for raffle ticket sales
  • Gala (Friday before and day of)
     
    
• create, manage, and edit content for the school's website, parent portal, social media, and school app, ensuring that new and up-to-date content is posted regularly
• coordinate photography and video needed to support internal and external communications
• coordinate parent communications through weekly newsletter
• Gala:
  • assist with gala sign-up parties (scheduling, purchasing, disseminating info to teachers and or parents and sometimes support staffing)
  • manage gala raffle ticket sales
  • communications to gala winners
  • meeting minutes for gala committee meetings
  • planning, setup and breakdown, and communications with Parents and administration for all gala-related socials (Pizza With Principals, Breakfast Break, etc.)
  • coordinate Teacher for the Day experiences
• End of year duties:
  • create Teacher and Paduan of the year survey
• fulfill other duties as requested by Administration

Duties of Communication & Planning Coordinator Relating to Interpersonal Relationships and Communication:

• maintain positive work climate conducive to open communication, team building, productivity and culture of discipleship
• develop and maintain strong student, teacher, parent, and community relations
• work cooperatively with administration, school staff and parish staff
• promote positive self-image and self-discipline in students
• give serious consideration and appropriate action to parental comments and concerns
• create a welcoming atmosphere on behalf of St. Ambrose
• work with the school and parish to build the community of St. Ambrose
• communicate in a positive and cooperative manner with all in the school community
• encourage and strive to keep open and prompt communication with members of the school community utilizing procedures and formats defined for St. Ambrose.
• notify Administration immediately of any emergency or potential liability issue.

Duties of Communication & Planning Coordinator Relating to Professionalism:

• take advantage of opportunities to further professional growth.
• participate in scheduled in-service opportunities and attend meetings as called by the Administration.
• maintain confidentiality, thus respecting the rights of students, parents, peers, and the school community.
• dress professionally and in accordance with Archdiocesan and school guidelines.
• use oral and written English correctly.
• report any knowledge or suspicion of child abuse as required by law.
• represent the school in marketing, public relations & retention opportunities & events such as open houses, parent information nights, National Catholic Schools Week events, Auction Gala, other fundraising events, parent organization activities, etc.; be available for evening or weekend work as necessary.
• be knowledgeable of policies, procedures & regulations stated in school handbooks (Family, Staff, Middle School Student, etc.); observe and enforce procedures and policies contained in handbooks with consistency and fairness.
• accept willingly any reasonable special assignment requested by the Administration, pastor, governing bodies, or Archdiocese.

Physical or Mental Requirements of Communication & Planning Coordinator:

• display emotional stability, compassion, appropriate humor, flexibility, good judgment/common sense & a positive attitude all which strengthens respect for education & St. Ambrose
• demonstrate ability to work in a standard multi-story school building environment and respond effectively to emergency situations.