Operations Program Manager Jobs in East Helena, MT

Summary
THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.
This National Guard position is for a MILITARY FUNERAL HONOR PROGRAM COORDINATOR, Position Description Number T5314P01, and is part of the Montana Army National Guard, G1.
Selecting Official: COL Janel Wiese
*Also advertised:
Title 5 (Open to the public; veterans' preference DOES apply) at MT-13008132-T5-26-579
Title 32 (Open to military members of the MT ARNG) at MT-13008203-AR-26-580
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Duties
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Serves as the primary point of contact, coordinator, and advisor for questions regarding Military Funeral Honors and/or Casualty Assistance. Receives request for Honor Guard support, verifies eligibility, and assigns appropriate Funeral Honors Staff to perform the ceremony. Provides advisory services to family members of deceased military members (current and former), and serves as a liaison between the family, funeral directors, veterans services organizations, Veterans Affairs offices, National Guard Bureau (NGB), Regional CAC, and other military services. Provides assistance to the family members by advising them of the deceased member's entitlements and provides information or assistance with filling out any required forms. Maintains files and libraries of current funeral/casualty assistance material including policies, procedures, and guidance from Department of Defense (DoD), NGB, Regional CAC, and the Veterans Administration. Coordinates with the Regional CAC, funeral home, Honor Guard Teams, supporting military units, and each Casualty Assistance Officer/Casualty Notification Officer (CAO/CNO) to ensure all requests for funerals and casualty assistance are supported. Performs program development and the coordination of functions for the Military Funeral Honors Program (MFHP), which provides military funeral honor ceremonies for service members and veterans. Develops, implements, interprets, and publishes SOPs, policies, operating regulations, and procedures. Plans, develops, schedules, and makes recommendations for changes to MFHP. Responsible for creating a cooperative network of agencies, organizations, and individuals whose interactions can lead to an improved Military Funeral Honors Program. Serves as representative at conferences and meetings for Military Funeral Honors Programs.
Develops, manages, and coordinates MFHP training for the state. Is responsible for maintaining the documentation and recording the certifications into the various NGB required systems. Recruits, organizes, and trains National Guardsmen from within the Guard communities to render Military Funeral Honors in a professional and dignified manner. Coordinates with NGB and the Regional Casualty Assistance Coordinator (CAC) for assistance and support in the conducting of training for the Military Funeral Honors/Casualty Assistance Programs in support of the State's Program.
Interacts with the community by providing briefings on the capabilities of the program, eligibility requirements, and procedures to receive Honors, as well as the training for Military Funeral Honors. Works with various community Veterans Service Organizations (VSOs) to provide certification for their Honor Guard Teams. Also works to develop a cooperative network of organizations and individuals whose interaction can lead a network of professional honor guard teams in all regions of the state.
Responsible for consolidation of Military Funeral Honor's expense information used to make estimates for the program's annual operating budget. MFHPC participates in the establishment and control of fiscal programs necessary to ensure compliance with applicable state funding rules and regulations. Sets up controls to monitor expenses during the year and recommends budget adjustments including restructuring budget allocations to deal with changing situations and changes in the availability of funds. Maintains and transfers funds between several unrelated appropriated fund accounts. Serves as the program manager for travel orders, ensuring availability of funds, proper lines of accounting, reviewing orders for appropriate expenditures, and reviewing vouchers prior to submission to travel section for payment of travel claims. Reconciles un-liquidated obligations to maximize funds utilization and may serve on the Program Budget Advisory Committee (PBAC).
May direct the daily activities of a small staff assigned to assist in carrying out the operations of the state program. Assures the effective and efficient administration of activities supervised. Plans work to be accomplished by the team, responsible for setting and adjusting short term priorities. Assigns work to team members based on their capabilities. Provides input to the supervisor on performance evaluations. Advises, counsels, or instructs new employees on both work and administrative matters. May participate in interviewing candidates for vacant positions and recommends selections, evaluates and enacts minor disciplinary measures, identifies training needs of employees and assures the conduct of such training, and develops performance standards.
Performs other duties as assigned.
Requirements
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Conditions of employment

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a trial period.
• Participation in direct deposit is mandatory.
• Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• May be required to travel by car, in military and/or commercial aircraft, and by other means of transportation as appropriate to perform temporary duty assignments.
• Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
• The work may require the incumbent to drive a motor vehicle; if so, and an appropriate valid driver's license is mandatory.
• This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration.
• Head of Agency requests to exceed 14 days in a calendar year must be approved in advance by the National Guard, Director of Manpower and Personnel (NGB-J1).

Qualifications
GENERAL EXPERIENCE REQUIREMENTS:
Must have experience, education or training which provided a general knowledge of principles of organization, management, and administration. Compiling reports, letters, memoranda, etc., and required person-to-person contacts to convey information. Progressively responsible experience which demonstrates the ability to provide technical guidance and assistance in the type of work or in comparable work of the position to be filled. Experience using computer and automation systems.
SPECIALIZED EXPERIENCE OR EDUCATION REQUIREMENTS
Must have one of the following:
A) 1 year specialized experience, education or training equivalent to at least the next lower grade level. Must have experience providing technical guidance and assistance in the type of work or in comparable work of the position to be filled. Applicants must have a thorough knowledge and understanding of administrative procedures and practices of management. Experience developing administrative procedures.
(MUST address your experiences in detail on resume, if using specialized experience to qualify)
OR
B) A master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.
(MUST provide copies of all relevant transcripts, if using education to qualify)
OR
C) A combination of Specialized experience and Education equal to 100% of the requirements.
(MUST address your experiences and provide copies of all relevant transcripts, if using a combination of experience and education to qualify)
*Applicants who meet one of the DoD Priority Placement Program (PPP) categories below are eligible to apply with this preference. (See Required Documents below)
- Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
- Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
- Priority Placement Program, DoD Retained Grade Employees
- Priority Placement Program, Military Spouse Preference (MSP)
Documents for applicants who meet one of the DoD Priority Placement Program (PPP) categories

• Applicants claiming Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible must submit the following documentation:

- Military Reserve and National Guard Technician PPP Self Certification Checklist (DD 3145-3)
- Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility
- Notice of Separation confirming of eligibility.

• Applicants claiming Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement must submit the following documentation:

- Military Reserve and Technician Disability PPP Self Certification Checklist (DD 3145-2)
- Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility
- Notice of Separation confirming of eligibility.

• Applicant claiming Priority Placement Program, DoD Retained Grade Employees must submit the following documentation:

-DoD Retained Grade Self Certification Checklist (DD 3145-1)
- SF-50 effecting the placement in retained grade status
- Copy of the notification letter the employee received (RIF or classification downgrade)

• Applicants claiming Priority Placement Program, Military Spouse Preference must submit the following documentation:

- DoD Military Spouse Preference Self Certification Checklist (DD 3145-4)
- Sponsor's PCS Orders
- Proof of Military member's current active duty status
- Marriage Certificate
Education
This job does not have an education qualification requirement.
Additional information
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)).
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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.