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Responsible for providing effective administration of programs and processes within the Human Resources and Payroll Departments.  Will coordinate daily operations of assigned programs.  Will collaborate with employees and University Managers on behalf of both departments ensuring a timely and efficient service and information are provided as identified and directed.  Position will support information systems operations as a part of these responsibilities.  Position is highly interactive with others via phone and email, a key component to the individual’s effectiveness in this role.

Essential Functions:

• Administer the Student Work Study Program, within established guideline requirements, to ensure students are provided an effective service and direction when working in and on campus job, either Federal or Institutional Funding.  Requires collaboration with other departments/positions to assure a smooth and efficient process.
• Assure effective collaboration with policies and processes identified by the Payroll Department. Requires effective and regular contact with Managers and employees as an essential requirement to assure accurate payroll processing.
• Coordinate and administer assigned HR duties, in collaboration with the International/HR Programs Coordinator, related to GA Program Administration.
• In collaboration with the HR designee, administer effective record keeping processes related to maintaining Academic Credentials as required by HLC rules and guidelines.
• Become an avid user of Paycom including reporting; carry out related assigned duties.
• Provide for assigned auditing and department organization; as well as the entry and maintenance of records and data as assigned.
• Carryout assigned HR projects and programming.  Ask questions as needed to be able to effectively learn to master assigned HR priorities.
• Maintain the confidentiality of data and information during performance of duties and follow departmental safeguards for the security and integrity of all data/records.
• Other duties as assigned 

Required Education: Earned bachelor's degree

Preferred Experience: 

• Reliable, organized, and collaborative
• Detail-orientation a must; and should be a preference of the individual’s priorities
• Strong Computer Skills; highly adaptable to new programs and software
• Strong and effective written and interpersonal communication skills

Working Conditions:
(Physical attributes required to perform job duties with or without reasonable accommodation - examples: sitting, lifting, bending, driving, environmental factors or elements, noise level, stairs in a building, or other factors that will affect working conditions)

• Physical attributes to perform the job duties with or without reasonable accommodation (examples: sitting, lifting #, bending, driving, etc.  Environmental factors such as temperature, noise level, inside or outside, or other factors that will affect the person's working conditions.    

Travel Requirements: 

• If travel is required, list type and approximate percentage: None
• Responsible for driving students and University vehicles as part of job duties: No

Standard University Expectations:

• Be mindful and supportive of the Mission of Ottawa University.
• Understand and follow the University’s policies and procedures and exercise good judgment accordingly. Assure that University and student information is managed in a confidential and ethical manner in accordance with the University’s Code of Conduct and Ethics.
• Manage your staff in accordance with University personnel policies. Encourage collaboration among the staff, provide regular evaluation and feedback, and facilitate developmental opportunities.
• Model and encourage collaboration among University offices and campuses assuring effective communication and operations.
• Provide leadership through conduct, attitude, and professionalism. Represent the University to students, external groups, faculty, and staff in a way that reflects positively on the University.
• Exercise inclusivity in your daily actions in accordance with the University’s Mission Statement, Statement of Spiritual Identity, and Statement of Inclusion, Openness, and Community.

Graduate Assistant General Information:
A limited number of graduate assistants are available through various departments and campus locations.

The selected candidates will be granted tuition waiver (18 credit hours per year) for one of Ottawa University's graduate programs, a partial meal allowance and a bi-weekly living stipend paid over 12 months. Renewals for a second year are based on the evidence of academic performance and quality execution of assigned duties.

International candidates are only eligible to pursue the on-campus MBA degree of the programs that are offered. International students must also be able to secure an F1 student visa and meet the international admissions criteria for acceptance into the Ottawa University MBA program.

Appointments are generally made to those students who have shown superior aptitude in their field of study as an undergraduate and who appear likely to render a high quality of service to the University through their appointment and service activities.
 

All Graduate Assistants must be eligible to work in the United States and present the proper documentation to the Human Resources Department prior to beginning their graduate assistantship.

Academic Requirements

An individual must first be accepted and enrolled in an Ottawa University graduate program to be eligible for appointment as a Graduate Assistant. Admission requirements are as follows:

1) Completed online admissions application at: https://www.ottawa.edu/

2) REQUIRED application fee

3) Submission of official undergraduate transcripts (3.0 GPA – minimum requirement) earned     bachelor’s degree.

4) Submission of a personal statement regarding career goals and three professional references.

5) Other items as identified by the specific academic program

Application Requirements

Applicants must submit the following materials to be considered for employment.

• A completed employment application is required.
• Candidates should attach cover letter and resume.

Our University

Ottawa University “prepares professional and liberal arts graduates for lifetimes of personal significance, vocational fulfillment, and service to God and humanity” from residential campuses in Ottawa, Kansas (established 1865) and Surprise, Arizona (established 2017) and from professional and online campuses in Kansas City, Phoenix, and Milwaukee.

Ottawa University is a regionally accredited, church-related, student-centered, private comprehensive university that strives to integrate faith, learning, and life in the academic experiences of students.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Ottawa University is committed to equal employment opportunity and does not unlawfully discriminate in recruitment or employment on the basis of race, age, sex, color, religion, disability, national origin, sexual orientation, genetic information, or any other characteristic protected by law.