Museum Collection Manager Jobs in Boca Raton, FL

About the Norton Museum of Art:

Founded in 1941 by Ralph Hubbard Norton and his wife Elizabeth Calhoun Norton, the Norton Museum of Art is Florida’s largest art museum, renowned for its distinguished collection. The Norton Museum of Art welcomes visitors to experience the transformative power of art through intimate and creative encounters with wide-ranging collections and programs of the highest quality. With holdings spanning Contemporary, Early European, Modern, and Asian Art, as well as Photography, the Norton serves as a cherished institution within its community.

Our Commitments:

To uphold our mission and ensure the Norton’s relevance to our community, we are dedicated to the following principles:

• Art: We celebrate and share excellence in the arts in all its forms.
• Audience: We cultivate meaningful dialogues and relationships with a diverse and inclusive audience.
• Ambassadors: Our employees, Trustees, volunteers, and partners are the vital links connecting Art and Audience.
• Foundations: We are committed to preserving the Norton’s fiscal and physical legacy for future generations.

Position Summary:

The Director of Individual Giving focuses on raising major gifts from individuals to meet the priority needs of the Norton as defined by its Director and CEO. The individual is responsible for identifying, cultivating, and soliciting significant philanthropic gifts from individuals at the local and national level, focusing on the $25,000 level and above. The position will oversee the Museum’s unrestricted and restricted annual giving from individuals, including the Chairman’s Circle, Luminary Circle (leadership giving circles Individual sponsorship, and the Museum’s Annual Fund. This position will also support the Curatorial team’s gifts of art and Curatorial Council efforts As a member of the senior development team, the individual plays a role in long term strategic planning identifying and cultivating future donors and participating in the Museum’s major gift strategy and prospect management. This role will report to the Senior Director of Development (SDoD).

Essential Duties & Responsibilities:

Responsibilities include, but are not limited to: 

• Prepare and implement cultivation and solicitation strategies for high-level individual donors, identify opportunities for donors interested in restricting gifts to specific program areas, and special focus on secure six-figure and multi-year gifts in support of special exhibitions and programs.
• Manage the solicitation and stewardship the Museum’s Chairman’s Circle donors ($25,000 level), and Luminary Circle ($50,000 level), collaborating with and supporting the Director, CSAO, SDoD, and Chairman of the Board in these efforts.
• Conduct high-level interactions and solicitations with donors and prospects, including the SDoD, Director, or appropriate leadership as necessary. Debrief and manage follow up activity, documenting interaction in Altru. 
• Supervise the Development Officer for Individual Giving in the oversight of individual stewardship process and engagement. Build stewardship processes and systems with Altru within Development and cross-departmentally to ensure annual requests for financial support are presented to donors at the appropriate time, and that all requests are followed-up and closed in a timely fashion. 
• In collaboration with revenue-generating departments, maintain a comprehensive annual fundraising and engagement calendar to ensure strategic alignment, minimize constituency overlap and over-solicitation, and support a cohesive organization-wide revenue plan.
• Partner with the Development program to advance the cultivation of prospects through the prospect pipeline. Develop process with the Donor Engagement and Membership teams to prospect and develop moves management from Norton Circle membership levels (focusing on donors at the $25,000 level).
• Collaborate with other team members to ensure the timely and accurate completion of administrative work including gift acknowledgements, solicitation and cultivation mailings, reporting, and event invitations. 
• Manage and collaborate closely with the Individual Giving Team to conduct prospect research using iWave and other databases, while advancing data collection efforts to support effective prospect identification, tracking, and portfolio management. 
• Work with Education and Curatorial staff to acquire knowledge needed to prepare proposals, solicit gifts, and build donor relationships effectively. 
• Collaborate with the Director of Institutional Giving to build annual exhibition, program and project impact reports that will be shared with major gift donors. Director of Individual Giving will be responsible for the reporting and annual outreach to each Individual donor regarding the impact their gift has made.
• Organize and manage efforts to expand Planned Giving efforts, including coordination of donor education events, and development of collateral materials and web content. 
• Work with Director of Membership provide content/writing/editing support for the quarterly Member Newsletter.
• Work with the Senior Director of Development and the Development Committee to strategize and build a pipeline for new major giving prospects

Qualifications:

• Must have full and comprehensive understanding of development and fundraising with a particular emphasis on major giving including thorough knowledge of deferred giving arrangements, particularly estate gifts and life income gifts. 
• Proven experience in raising seven and six figure gifts.  Additionally, must have knowledge of how to bring in gifts of art, real estate, and other types of property.
• Must have database mastery; Altru database preferred; ability to track multiple solicitations and stewardship efforts and communicate with others in the development office to keep them informed of events.
• Skill in verbal and written communications is required, as is the ability to listen effectively, to understand implications within the broader context of the organization. 
• Ability to exercise diplomacy and discretion is critically important, especially when dealing with sensitive and confidential information. 
• Must know how to prioritize own work, perform under pressure, and continually improve systems for communication within the development office and with donors outside the gallery.
• Ability to coordinate the work of support staff by assigning duties and analyzing the effectiveness and quality of the work as well as maintaining an appropriate timetable for production.
• A high degree of organizational ability, exhibiting precision, accuracy, consistency, and attention to detail, is essential.
• Ability to deal effectively with a wide variety of people in a courteous, tactful, diplomatic, and responsible manner, either I person, on the telephone, or in correspondence, including email.
• Strength and interest in leadership and mentorship of Development team members as well as cross-departmental opportunities with colleagues across the Museum 

Hours & Compensation:

• Monday-Friday 9am-5pm
• Full-Time, Exempt/Non-Exempt
• Compensation: Commensurate with experience

Location Requirements:

At the time of employment, employees are expected to be located within reasonable commuting distance of the museum. Commuting Distance means they are located in South Florida, and able to commute to and from the Museum in a single day. 

• Museum Location: 1450 South Dixie Hwy, West Palm Beach, FL 3341

Benefits Offerings:

The museum provides competitive compensation and generous benefits and perks for all eligible employees. Note: Benefits may differ based on employment status. 

• Medical, Dental, Vision, Worksite plans & Additional Life Insurance
• Basic Life Insurance and AD&D, employer paid
• Short-term Disability Insurance, employer paid
• Flexible Spending Accounts and Health Savings Accounts
• 401(k) retirement plan and 2% employer match 
• Considerable paid time off, plus 4 additional discretionary days, and 9 recognized holidays 
• Flex Work options; hybrid & flexible schedule after an employee’s 90-day probationary period. NOTE: FlexWork is not suitable for all positions. 
• 20% discount for staff in the Museum store
• 10% discount at The Restaurant
• Membership to the ROAM Museum network 

Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time.   

Norton Museum of Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Norton Museum of Art makes hiring decisions based solely on qualifications, merit, and business needs at the time.