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Taunton State Hospital is seeking a Medical Records Librarian. The incumbent consults with the Supervisor of Medical Records when necessary, regarding problem areas; meets with supervisor regularly to receive and impart information related to the Medical Records Department; and oversees the functioning of the Medical Records Department.

Please note: The position is full-time, 37.5 hours per week, from 8:30 a.m. to 4:30 p.m. Days off are Sunday and Saturday.

Duties and Responsibilities (these are a general summary and not all inclusive):

• Maintain and preserve medical records by managing medical record system and evaluating filing system for completeness, efficiency, and accessibility of data.
• Maintain a deficiency tracking database in accordance with the prescribed system.
• Determine proper filing of medical record folders by using a coded filing system for reference purposes.
• Maintain indexes of medical records by providing updates to files/documents.
• Oversee functions in the medical record department by establishing priorities.
• Provide information by responding to telephone or written inquiries regarding patient medical information.
• Meet with manager to report on accomplishments, difficulties, plans, etc., and may attend meetings and conferences in order to obtain and exchange information.
• Admission packets prepared and maintained in Medical Clinic.
• Opens and closes medical records and completes all tasks for new and discharged patients.
• Enters deficiencies and completion dates for all pending deficiencies.
• Audit in house binders.
• Process releases.
• Discharge ORYX.
• Other duties as required for operation of the department/hospital.

Required Qualifications:

• Knowledge of the principles and practices of medical records management.

• Knowledge of the types and applications of medical records filing system.

• Knowledge numeric, alphabetical, terminal digit filing systems used in medical records work.

• Knowledge of the terminology, coding, symbols and standard abbreviations used in medical records work.

• Knowledge of the methods of general report writing.

• Ability to type.

• Ability to gather information by examining records and documents and through questioning individuals.

• Ability to work accurately with names, numbers, codes and/or symbols.

• Ability to code medical records for filing and reference.

• Ability to understand, apply and explain the policies, procedures, guidelines, etc., governing assigned unit activities.

• Ability to give oral and written instructions in a precise, understandable manner and to deal tactfully with others.

• Ability to assemble items of information in accordance with established procedures.

• Ability to maintain accurate records, compile statistical data and prepare general reports.

• Ability to follow written and oral instruction.

• Ability to exercise discretion in handling confidential information.

Preferred Qualifications:

• Given the population served, bilingual or multilingual fluency

About Taunton State Hospital:

Taunton State Hospital (TSH) operated by the Department of Mental Health (DMH) is a 62-bed inpatient facility that provides continuing care inpatient services to adults with major mental illnesses.  The hospital is a leader in the successful integration of the Principles of Recovery and a rehabilitation philosophy into the treatment model and a part of the Southeast Area which works closely with the inpatient treatment teams to facilitate patients' discharge back to the community.

DMH Mission Statement:

The Department of Mental Health assures and provides access to services and supports to meet the mental health needs of individuals of all ages, enabling them to live, work and participate in their communities. The Department establishes standards to ensure effective and culturally competent care to promote recovery. The Department sets policy, promotes self-determination, protects human rights and supports mental health training and research.

Pre-Hire Process:
A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori and click on "Information for Job Applicants."

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.

ADA Reasonable Accommodation:

If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests
For questions regarding this requisition, please contact Executive Office of Health and Human Services, Human Resources at 1-800-510-4122, Option 4.

First consideration will be given to those applicants that apply within the first 14 days.
Minimum Entrance Requirements:  
Applicants must have at least (A) two years of full-time, or equivalent part-time, professional or paraprofessional experience in medical records work in a recognized hospital, clinic or medical facility, or (B) any equivalent combination of the required experience and the substitutions below.  
Substitutions:  
I. Registration as a Registered Record Librarian (RRL) by the American Medical Record Association may be substituted for the required experience.  
II. Registration as an Accredited Record Technician (ART) by the American Medical Record Association may be substituted for one year of the required experience.  
III. Official certification or proof of successful completion of the American Medical Record Association independent home study course in medical record technology may be substituted for one year of the required experience.  
IV. Successfully completed education toward a degree from a recognized school with a major in medical records administration may be substituted for the required experience on the basis of one year (30 semester hours or its equivalent) of such education for six months of experience.  
V. Full-time, or equivalent part-time, clerical experience in medical records work in a medical records unit or department in a recognized hospital or clinic may be substituted for a maximum of one year of the required experience on the basis of two months of such experience for one month of the required experience.  
Special Requirements: None. 

Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range. 

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

Title 101 CMR 23.00 ("Regulation") requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza. 

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.  Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements.  We encourage individuals who believe they have the skills necessary to thrive to apply for this role.