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The Executive Administrator: Risk Management serves as the primary liaison between the company, its property & casualty insurance brokers, carriers, third party claims administrators, and internal stakeholders. This role manages the organization's insurance policies, claims activity, renewal processes, compliance documentation, and other risk-related administrative processes. Commercial insurance or administrative experience is strongly preferred. Legal experience in insurance or law practice setting is a plus as the role will work within the Company's Legal department and support claims, compliance, and risk management among other functions of the Legal department as may from time to time be directed.

Insurance & Risk Management:

• Manage all corporate insurance policies (GL, Auto, Property, Workers' Comp, Umbrella / Excess, Builder's Risk, Professional Liability, Management Lines, etc.)
• Coordinate all service change requests, audits, mid-year exposure updates, and annual insurance renewals with brokers including gathering all necessary renewal information.
• Review coverage terms, endorsements, exclusions, and limits
• Oversee claims reporting, documentation, and follow-up
• Analyze loss history and support risk mitigation initiatives
• Support higher tier and lower tier contract insurance compliance (review COIs, endorsements, additional insured language, etc.)
• Interface with project managers and operations regarding insurance requirements
• Undertake additional responsibilities as required to support organizational goals.

Legal & Administrative Support:

• Assist Legal team with contract administration
• Maintain compliance records and regulatory filings
• Track indemnity agreements and risk transfer documentation
• Organize legal and insurance files for audits or due diligence
• Support litigation insurance reporting requirements
• Assist with policy and procedure documentation
• Assist Legal with coordination and management of claims, including file and document collection and retention
• Oversee weekly evaluation of active and pending claims in the ViaOne Portal, ensuring timely updates and accurate documentation in the claims management log.
• Manage the submission of Notice Only and Medical Only First Reports of Injury to insurance carriers under the guidance of HR and Legal, ensuring prompt reporting and proper recordkeeping.

Cross-Functional Coordination:

• Work closely with Finance on premiums, accruals, and claims reserves
• Support HR regarding workers' compensation (Return to Work Program), EEOC, and employee related claims
• Partner with Operations on project-specific insurance needs
• Coordinate insurance requirements for subcontractors and vendors (MyCOI)

Required:

• 3–7 years of experience in property & casualty insurance, risk management, legal operations, or contract administration
• Strong understanding of commercial insurance coverages & coverage forms
• Experience working with independent brokers and carriers
• Excellent organizational and documentation skills
• Ability to analyze policy language and contractual insurance provisions

Preferred:

• Experience working within a legal or insurance department
• Background in civil construction, engineering, or infrastructure industry
• Paralegal or legal administrative experience
• Risk management certification (ARM, CRM, CISR, CIC) a plus

Must be physically able to stand, walk, sit, crouch, kneel, climb, and periodically lift 25 pounds

Ability to obtain FBI & Arsenal Badge

Able to pass a pre-employment drug screen

• Detail-oriented and highly organized
• Strong written and verbal communication
• Analytical mindset
• Ability to manage multiple deadlines
• Discretion with confidential information
• Proficient in all Microsoft software

Grayson Carter and Son Contracting, Inc. is an Equal Opportunity Employer.

Grayson Carter and Son Contracting, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, veteran status, disability, and/ or other legally protected status.