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Main Assistant Jobs in Massachusetts (NOW HIRING)

UMass Amherst

Clerk IV (Main Office Coordinator)

Amherst, MA · On-site

$17.75 - $23.75/hr

Title: Clerk IV (Main Office Coordinator) Executive Area: Academic Affairs College/School/MBU ... May assist with inventory and ordering of office supplies. Provides extra support to other ...

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Main Assistant information

What is a main assistant?

Main Assistants are professionals who support executives, managers, or teams by handling administrative tasks, scheduling, communication, and organization. They often act as a key point of contact, manage calendars, coordinate meetings, and help ensure that daily operations run smoothly. Main Assistants may also be responsible for preparing reports, booking travel, and maintaining records. Their role requires strong organizational, communication, and multitasking skills. The exact duties can vary depending on the industry and the needs of the employer.

What are the key skills and qualifications needed to thrive as a main assistant, and why are they important?

To thrive as a Main Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant associate degree. Familiarity with office software (such as Microsoft Office Suite), scheduling tools, and communication platforms is typically required. Excellent interpersonal skills, discretion, and adaptability help Main Assistants build trust and maintain smooth operations. These skills are crucial for managing multiple tasks efficiently and supporting executives or teams effectively in a fast-paced work environment.

What are some common challenges a main assistant may face when supporting multiple team members, and how can they manage these effectively?

A Main Assistant often supports several managers or departments at once, which can lead to competing priorities and tight deadlines. Effective time management and clear communication are essential to handle these challenges. Utilizing digital tools for scheduling, proactively clarifying expectations, and regularly checking in with team members can help ensure tasks are prioritized appropriately. Staying flexible and organized allows Main Assistants to adapt quickly to shifting needs while maintaining a high level of support.

What is the difference between Main Assistant vs Office Assistant?

AspectMain AssistantOffice Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent
Work EnvironmentAdministrative offices, corporate settings, professional environmentsReception areas, administrative offices, retail or service settings
Employer & Industry UsageUsed in corporate, legal, medical, and educational institutionsCommon in retail, hospitality, and general office settings
Common Search & ComparisonOften compared for administrative support roles with more responsibilitiesCompared for entry-level administrative or clerical roles

The Main Assistant typically holds more responsibilities, such as managing schedules, coordinating projects, and supporting senior staff, compared to the Office Assistant, who mainly handles basic clerical tasks like filing, data entry, and greeting visitors. Both roles are essential in administrative environments, but the Main Assistant usually requires more experience or specialized skills.

What are the different types of main assistant roles?

Main assistant roles vary depending on the industry and organization but generally include executive assistants, administrative assistants, personal assistants, and project assistants. These roles involve managing schedules, handling correspondence, coordinating meetings, and supporting daily operations, often requiring strong organizational and communication skills.

What are popular job titles related to Main Assistant jobs in Massachusetts?

For Main Assistant jobs in Massachusetts, the most frequently searched job titles are:

What job categories do people searching Main Assistant jobs in Massachusetts look for?

The top searched job categories for Main Assistant jobs in Massachusetts are:

What cities in Massachusetts are hiring for Main Assistant jobs?

Cities in Massachusetts with the most Main Assistant job openings:

Main Assistant jobs near you
Infographic showing various Main Assistant job openings in Massachusetts as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 22% Part Time, 2% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant (Main Office Receptionist)

Lincoln-Sudbury Regional High School

Sudbury, MA • On-site

$28.36 - $37.85/hr

Other

Medical, Dental, Vision, Life, Retirement

Posted 22 days ago

Job description

Main Office Receptionist, Non-Union Support Staff
Position Summary:
Facilitate Front Desk/Main Office operations and communication systems. Create and maintain an office tone that is welcoming, courteous, respectful and friendly for students, parents, staff and community members while maintaining a business-like, efficient and confidential environment. Support the work of the other members of the Main Office Staff.
Duties and Responsibilities (Not limited to):
Main Office Operations
  • Oversee functions of main office and reception area
  • Screen visitors for security purposes (restraining orders, unauthorized visitors etc.)
  • Greet and direct visitors to appropriate locations
  • Issue visitor passes
  • Maintain lost and found
  • Issue parking permits and maintain database
  • Answer and direct inquiries from students, staff, parents and visitors
  • Assist students and parents with dismissal and tardiness when house assistants are not available.
  • Assist in emergency situations
Communication Systems and Operations
  • Operate main telephone system for school, including incoming and outgoing calls, transfers and paging/public address system
  • Update school voicemail greeting including when school closed due to summer, weather or emergencies
  • Retrieve and distribute messages from the general voice mailbox
  • Operate emergency phone system - contact for classroom emergency calls for nurse, police and 911.
  • Serve as police liaison for 911 emergencies (direction for call origin and follow through)
Staff Attendance and substitute coordination
  • Process all staff absence forms/requests
  • Produce bi-annual report with statistics of class coverage
  • Work closely with Department Coordinators regarding class coverage needs
  • Assist Curriculum Director with hiring of substitute teachers
  • Communicate with substitute teachers, schedule class coverage, work with Business Office to ensure payment of substitute teachers
Additional Responsibilities:
  • Monitor daily announcements on-line
  • Monitor and log field trip requests
  • Maintain employee database with office assignments and phone extensions; update staff emergency phone chain and staff extension list
  • Employee mail distribution
  • Staff Reception Desk on Back to School Night; organize volunteers for Back to School Night (once a year - evening)
  • Provide support to Main Office Staff during peak periods
  • Various projects as assigned
  • Work permits
  • Other duties as assigned
Education and Experience:
  • High School diploma required/College degree preferred
  • Strong computer skills and the ability to learn new systems required
  • Experience with Google Workspace and Aspen, a plus
  • Three years of municipal office experience
Necessary Knowledge, Skills and Abilities:
  • Be able to interact positively, professionally and patiently with students, parents, school staff and community members.
  • Be able to maintain confidentiality with regard to staff, student and parent information.
  • Be able to work independently as well as collaboratively, manage multiple tasks and to interact with students, parents, school staff and administration.
  • Be able to handle stressful situations and follow protocol in an emergency situation.
  • Be able to communicate clearly both verbally and in writing, manage and organize records, proofread, maintain accuracy with details, and meet deadlines.
Work Schedule:
  • Ten Months, Full-Time (190 days)
  • 180 student days
  • 6 additional days assigned by your supervisor
  • 4 teacher workshop days
  • 7:30am - 3:30pm
  • 1425 annual hours

Salary Range: $28.36/Hour - $37.85/Hour
Reports to: Director of Curriculum, Instruction and Assessment
LSRSD has an attractive benefits package including: health, employer sponsored Health Savings Account, dental, vision, long-term disability, life insurance, pet insurance, identity protection, 403(b), Dependent Care Account, Flexible Spending Accounts and participation in retirement boards.
Lincoln-Sudbury Regional High School is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. We seek educators who are anti-racist and who prioritize and value diversity, equity, and inclusion. We encourage candidates of all backgrounds, identities, life experiences and traditionally under-represented groups to apply. We are a proud member of the Massachusetts Partnership for Diversity in Education.

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